COLLEGE
BOARD OF TRUSTEES REGULAR MEETING
CSISD Board Room
November 18, 2008
7:15
p.m.
President
Charlotte Slack called the meeting to order at 7:16 p.m. with six members
present.
B.
DECLARATION OF QUORUM
President Charlotte
Slack declared a quorum was present with six members. President Slack, Vice President Marc
Chaloupka, Secretary Randall Pitcock, Trustees Tim Jones, Garland Watson and
Mary Broussard were present. Trustee
Valerie Jochen was absent.
C.
RECOGNITIONS
C-1. Pledge of Allegiance to the American Flag
and the Texas Flag, and a Moment of Silence
Superintendent
Eddie Coulson recognized Terresa Katt, Principal of Forest Ridge
Elementary School. Principal Katt introduced Fourth
Graders Quintin VanHootegem
and Sawyer Zito and Kindergarten student Olivia VanHootegem who led the audience in the pledges and the
moment of silence. These students were
chosen to represent Forest Ridge Elementary for their leadership skills.
C-2. Students
a. National FFA Agriscience
Fair
The A&M
Consolidated FFA Chapter competed in the National FFA Agriscience
Fair during the 81st National FFA Convention in Indianapolis,
Indiana, October 22-25, 2008. A project
entitled “Building Better Broilers: the Use of Water-Based Amino Acid
Supplements in Show Broilers” earned second place at the National level for
Jacob Brown and William Rooney.
b. FFA Chapter Award
The National
FFA Organization recently selected from a pool of more than 600 candidates
nationwide the A&M Consolidated FFA Chapter of College Station, Texas, as a
3-star winner in the National FFA Chapter Award program. Sixteen chapter members attended the 81st
National FFA Convention in Indianapolis, Indiana, October 22-25, 2008, where
they were recognized for this honor. The
award program is sponsored by Toyota as a special project of the National FFA
Foundation. The National FFA Chapter
Award program recognizes FFA chapters for developing and conducting a detailed
Program of Activities (POA). Each activity
provides opportunities for members to excel in one of three areas: student,
chapter, or community development. Every
year, chapters are recognized as having earned a one-, two-, or
three-star-rating on their application.
The three-star rating is the highe4st level of accomplishment a chapter
may receive.
c. All State Jazz Ensemble
Kyle Johnson,
a 12th grade band student at AMCHS has been selected to participate
in the Texas Music Educators Association All-State Jazz Ensemble. The All-State Jazz Ensemble will perform at
the annual TMEA convention February 11-14, 2009 in San Antonio. Kyle is one of 5 trombone players selected
for the ensemble of 20 students from an audition process that involves
thousands of music students throughout the state.
d. All State Orchestra
Congratulations
to AMCHS Orchestra students who were selected to participate in the 2008-2009
All State Orchestras. The students will
perform with the orchestras at the annual TMEA Convention in February 2009. Congratulations to June Kang – Violin, Rajeev
Kinra – Violin, and Katherine Park – Double Bass.
C-3. Recognize Campus Artwork provided by
students at Forest Ridge Elementary School
The artwork
displayed in the Board Room was provided by Forest Ridge Elementary School art
students, taught by Teacher Suzanne May, and was admired by all.
D.
BOARD
D-1. Board Directions and
Reports/Announcements/Superintendent Reports
Trustee Tim
Jones reported that the Wolf Pen TIF committee has met. There are still funds remaining in the TIF
and the committee is deciding how to spend those. The main objective for those funds seems to
be a water feature.
Vice
President Marc Chaloupka reminded everyone of the Head Start Review Team
process that begins on 12/8/08.
President
Charlotte Slack reported that Coffee with the Mayor is scheduled for Friday,
11/21/08.
Superintendent
Eddie Coulson reported that LREPC continues to meet and discuss district
facility needs.
Dr. Coulson
also reported that the 2009-2010 Calendar options are online to obtain feedback
from the community.
D-2. Consider approval of the Center for Reform
of School System’s training participation Resolution
Superintendent
Eddie Coulson reported to the Trustees that through a partnership with CRSS,
The Priddy Foundation, based out of Wichita Falls, Texas, has designated money
for the training of Texas school board members.
The CSISD School Board has discussed this opportunity on a couple of
occasions over the past several months, and the Board’s intention is to move
forward with the application for inclusion in the training.
MOTION 4043: I
move that we approve the participation resolution for the Center for Reform of
School System’s as presented. The motion
was made by Vice President Marc Chaloupka and seconded by Trustee Mary
Broussard. The motion passed with six
ayes, zero nos, and one absence.
E.
HEARING OF CITIZENS
(Non-Agenda Items)
None
F.
HEARING OF EMPLOYEES (Non-Agenda
Items)
None
G.
CONSENT AGENDA
Agenda
Item H – APPROVAL OF MINUTES – October 21, 2008 Board Workshop Minutes, October
21, 2008 Public Hearing Minutes, October 21, 2008 Regular Board Meeting Minutes;
Agenda Item J - PERSONNEL:
Agenda Item J-1: Consider approval of Resignations;
Agenda Item J-2: Consider approval of
Employments; Agenda Item K - BUSINESS AND OPERATIONS: Agenda Item K-5: Consider responses to Request for Bids for
Computer Maintenance Lab Workstations RFB #9-004; Agenda Item K-6: Consider
responses to Request for Competitive Sealed Proposals for Geometric Floor Tiles
– routine procurement for floor covering in walk off areas; Agenda Item
K-7: Consider approval of Updated
Interlocal Contract with the Harris County Department of Education (HCDE)
related to purchasing cooperative services; Agenda Item K-8: Consider approval of Monthly Budget
Amendments – Amendments covering the period since last Board Meeting; Agenda
Item K-9: Consider approval of Monthly Financial Reports – Reports covering
the month ended October 31, 2008
MOTION 4044: I
move approval of the Consent Agenda, as presented. The motion was made by Trustee Tim Jones and
seconded by Vice President Marc Chaloupka.
The motion passed with six ayes, zero nos and one absence.
I.
CURRICULUM AND INSTRUCTION
I-1. Receive Student Success Initiative Report
Superintendent
Eddie Coulson recognized Deputy Superintendent for Curriculum & Instruction
and Personnel Greg McIntyre who introduced Becky Burghardt, Director of
Assessment. Mrs. Burghardt reported to
the Trustees regarding the Student Success Initiative. The Student Success Initiative (SSI) is a
program designed to eliminate or reduce social promotion in Texas. There are two components of SSI: Grade promotion based on passing the following
TAKS tests: 3rd Grade Reading, 5th Grade Reading and
Math, and 8th Grade Reading and Math AND Accelerated Instruction. Accelerated Instruction begins with students
in grades K-2 who are at risk of reading difficulties. It continues to provide support to students
who must meet the SSI grade advancement requirements and is required for any
student who fails the first or second administration of TAKS in subjects and
grade levels under SSI. Accelerated
Instruction occurs during the school year and during summer school. The major use of
funds that apply system-wide are used for Reading A-Z subscriptions and Summer
School transportation. At the Elementary
level, funds are used for salary for tutors, long-term substitutes to work with
struggling students, intervention resources, and Summer ARI. For the Intermediate and Middle schools, the
funds are used for salary for long-term substitutes, intervention resources,
and Summer ARI/AMI. The program needs
are to utilize the newly implemented tools to identify students needing support
in mathematics early in the year, to strengthen accelerated instruction for
students required to take the second administration of TAKS, and to improve the
overall ARI/AMI summer program.
K. BUSINESS AND OPERATIONS
K-1. Consider approval of the guaranteed
Maximum Price (GMP), the total project budget, and authorization for the
Superintendent or his designee to execute necessary documents associated
therewith, and authorization to proceed with the work associated with classroom
additions and other improvements to the campus at Cypress Grove Intermediate School
Superintendent
Coulson recognized Deputy Superintendent for Business and Operations Mike Ball
reported regarding the Requests for Competitive Sealed Proposals that would
lead to a Guaranteed Maximum Price (GMP) for the classroom additions and other
improvements to the campus at Cypress Grove Intermediate School.
It is
recommended that the Board consider approval of the GMP of $3,012,340 from
Pepper Lawson Construction for the construction of classroom additions and
other improvements at Cypress Grove Intermediate School and the total project
budget in the amount of $3,443,880.
MOTION 4045: I
move approval of the Guaranteed Maximum Price (GMP), the total project budget,
and authorization for the Superintendent or his designee to execute necessary
documents associated therewith, and authorization to proceed with the work
associated with classroom additions and other improvements to the campus at
Cypress Grove Intermediate School as presented.
The motion was made by Vice President Marc Chaloupka and seconded by
Secretary Randall Pitcock. The motion
passed with six ayes, zero nos, and one absence.
K-2. Consider Responses to Request For Proposals for Lease Financing of Vehicles
Deputy
Superintendent Mike Ball reported that in conjunction with this matter, the
Board is scheduled to consider authorizing the purchase of school buses and a
service vehicle for the Transportation Department. The financing of those vehicles is planned
via the use of a capital lease comprised of three payments, with the first payment
due at closing. The proposal from Wells
Fargo Brokerage Services, L.L.C. appears to be the best value for the
District. Three respondents provided
quotes with lower interest rtes.
However, they either did not provide information about the escrow account,
had excessive insurance requirements, or were unable to fund the transaction
until after January 2, 2009.
MOTION 4046: I
move approval of the proposal for Lease Financing of Vehicles from Wells Fargo
Brokerage Services, L.L.C., as presented.
The motion was made by Vice President Marc Chaloupka and seconded by
Trustee Mary Broussard. The motion
passed with six ayes, zero nos, and one absence.
K-3. Consider approval of purchases from Sole
Source Vendors for the following items:
a.
School Buses and Service Truck using
proceeds from Capital Lease Financing
Superintendent
Eddie Coulson recognized Deputy Superintendent Mike Ball who reported that the
District has the need to acquire six air conditioned school buses and a service
truck for the Transportation Department.
The HGAC (Houston Galveston Area Purchasing Cooperative) is a purchasing
cooperative that has conducted a bid process for various bus models. Quotes have been obtained from the vendors
with buses available through the HGAC and it is recommended that the Trustees
consider approval of the purchase of six Navistar buses from Longhorn Bus Sales
and one Ford F-350 service truck from Philpott Motors
through the Houston Galveston Area Purchasing Cooperative in the total amount
of $618,499.23.
MOTION 4047: I
move approval of purchase from Sole Source Vendor for School Buses (Longhorn
Bus Sales) and a Service Truck (Philpott Motors)
using proceeds from Capital Lease Financing, as presented. The motion was made by Trustee Tim Jones and
seconded by Secretary Randall Pitcock.
The motion passed with six ayes, zero nos, and one absence.
b.
Special Needs School Bus using IDEA funds
Deputy Superintendent for Business and
Operations Mike Ball reported to the Board that the District has a need to
acquire one air conditioned special needs school bus for the Transportation
Department. The HGAC (Houston Galveston
Area Cooperative) is a purchasing cooperative that has conducted a bid process
for various bus models. The current IDEA
budget provides funding for payment of the entire purchase price of this
vehicle. It is recommended that the
Trustees consider approval of the purchase of one Navistar special needs bus
from Longhorn Bus Sales through the Houston Galveston Area Purchasing
Cooperative in the total amount of $90,733 as presented.
MOTION 4048: I
move approval of the purchase from Sole Source Vendor (Longhorn Bus Sales) for
Special Needs School Bus using IDEA funds as presented. The motion was made by Secretary Randall
Pitcock and seconded by Trustee Tim Jones.
The motion passed with five ayes, one no and one absence. Vice President Marc Chaloupka voted no.
K-4. Consider approval of purchases from Sole
Source Vendors for the following items:
a.
Raptor V-Soft System
Superintendent
Eddie Coulson recognized Creek View Principal Tami Laza, who reported to the
Trustees on behalf of Dr. Clark Ealy.
The College Station ISD District Safety team, led by Dr. Clark Ealy, is
recommending the purchase of the Raptorware V-Soft
Software system for use in all College Station ISD campuses.
MOTION 4049: I
move approval of a purchase from a Sole Source Vendor (Raptor Technologies) for
Raptor V-Soft System as presented. The
motion was made by Vice President Marc Chaloupka and seconded by Secretary Randall
Pitcock. The motion passed with six
ayes, zero nos, and one absence.
b.
Electronic Door Locks
Deputy
Superintendent Mike Ball reported that the CSISD Safety team, led by Dr. Clark
Ealy, is recommending the purchase of the Electronic Door Locks for use in
certain doors throughout College Station ISD campuses. The locks meeting the identified needs of the
District can only be obtained from IDN Acme, Inc.
MOTION 4050: I
move approval of a purchase from a Sole Source Vendor (IDN Acme, Inc.) for
Electronic Door Locks in the amount of $58,095, as presented. The motion was made by Secretary Randall
Pitcock and seconded by Vice President Marc Chaloupka. The motion passed with six ayes, zero nos,
and one absence.
c.
Mathematics Intervention Program
Deputy
Superintendent Mike Ball reported that one of the identified needs of College
Station ISD is an improved method of providing interventions to students in
need of assistance in the area of mathematics.
A group comprised of various District administrators, led by Dr. Clark
Ealy, is recommending the purchase of the Cognitive Tutor program from Carnegie
Learning. The program meeting the
identified needs of the District can only be obtained from Carnegie Learning.
MOTION 4051: I
move approval of a sole source purchase of Cognitive Tutor program from
Carnegie Learning in the total amount of $34,854.90 for the Mathematics
Intervention Program as presented. The
motion was made by Secretary Randall Pitcock and seconded by Vice President
Marc Chaloupka. The motion passed with
six ayes, zero nos, and one absence.
L.
EXECUTIVE SESSION
L-1. The Board will meet in executive session
to discuss the Superintendent Quarterly Review.
The executive session deliberations will be held pursuant to the
“Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as
set forth in Section 551.074 of the Texas Government Code.
The Board
went into Executive Session at 8:20 p.m.
M.
OPEN SESSION
No action was
taken.
N.
ADJOURNMENT
Without
objection, President Slack adjourned the meeting at
CHARLOTTE
SLACK RANDALL
PITCOCK
PRESIDENT SECRETARY