COLLEGE STATION INDEPENDENT
SCHOOL DISTRICT
BOARD OF TRUSTEES REGULAR MEETING
CSISD Board Room
December 18, 2007
7:00 p.m.
President
Tim Jones called the meeting to order at 7:10 p.m.
B. DECLARATION
OF QUORUM
President Tim Jones declared
a quorum was present with seven members.
President Jones, Vice-President Mary Broussard, Secretary Randall
Pitcock, Trustees Charlotte Slack, Marc Chaloupka, Garland Watson and Steve
Aldrich were present.
C. RECOGNITIONS
C-1. Pledge
of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence
Superintendent Eddie Coulson
recognized Rock Prairie Elementary Principal Mike Martindale who introduced 2nd
grader Sam Crockett, 3rd grader Zephyr Seagraves and 4th
grader Patricia Martinez. Dr. Coulson
also recognized Pebble Creek Elementary Principal Donna Bairrington who
introduced 4th graders Candace Copeland, Cason Lohman, and Tre
Terrell. The students led the audience in
the pledges of allegiance and the moment of silence.
C-2. Recognize
Campus Artwork Displayed
Trustees appreciated the
artwork adorning the walls of the Board Room provided by Pebble Creek
Elementary School students taught by Art Teacher Julie Zapalac and Rock Prairie
Elementary School students taught by Art Teacher Karen Dean.
C-3. Students
a. Transportation: Past, Present & Future
Competition
Three Cypress Grove
Intermediate students won top awards in the “Transportation: Past, Present and
Future: contest sponsored by the Texas District of the Institute of Transportation
Engineers. Cypress Grove Intermediate Teacher
Jan Fechhelm introduced Melissa Finley, Chair of the Texas Future Engineer
Committee, who presented the student awards.
Congratulations to: Sarah Petrus
– 2nd place, Parker Samuelson – 3rd place, and Kelly
Williams – Honorable Mention.
D. BOARD
D-1. Board
Directions and Reports/Announcements/Superintendent Reports
Trustee Charlotte Slack
complimented Superintendent Coulson regarding “Monday Messages” – a new
electronic communication effort.
Trustee Slack commented that
one of the initiatives of the Vision and Planning Committee is to meet with
legislators in an effort to develop a relationship so that information may be
shared during legislative sessions that could be helpful to legislators while considering
state-wide issues that affect public education.
President Tim Jones reported
that a closing on property that pertains to the College Hills reconstruction
project that is part of the 2007 Bond Program is up-coming.
Superintendent Eddie Coulson
reported that a Joint Meeting with the City of College Station will be
scheduled for 1/22/08 and a presentation by Clear Creek ISD is scheduled for
1/22/08.
D-2. Consider
approval for Eddie Coulson to teach an on-line course at Sam Houston State
University for the Spring 2008 semester
Superintendent Eddie Coulson
reported that Administrators at SHSU have asked him to consider teaching an
on0line class at Sam Houston State University during the spring 2008
semester. According to Dr. Coulson’s
contract, any outside employment must be approved by the Board prior to
accepting such employment.
The opportunity to work with
other professionals, glean new ideas from others and the experience of teaching
in an on-line environment should be of positive impact to the district.
MOTION 3840: I move approval for Eddie Coulson to teach an on-line
course at Sam Houston State University for the Spring 2008 semester, as
presented. The motion was made by
Trustee Charlotte Slack and seconded by Trustee Marc Chaloupka. The motion passed with seven ayes and zero
nos.
President Jones commented
that this opportunity is a great reflection on Superintendent Eddie Coulson.
E. HEARING OF
CITIZENS
None
F. HEARING OF EMPLOYEES
None
G. CONSENT
AGENDA
Agenda Item H - Approval
of Minutes – November 19, 2007 Workshop Minutes, November 19, 2007 Regular Meeting
Minutes, and December 6, 2007 Special Meeting Minutes; Agenda Item I – Curriculum &
Instruction: Agenda Item I-5: Consider approval of Parenting Education
Waiver and Innovative Course Application (Parenting for School Age Parents I
& II and Diversified Career Preparation I & II ; Agenda Item J – Personnel: Agenda Item J-1: Consider approval of Resignations;
Agenda Item J-2: Consider approval of Employments; Agenda Item K – Business & Operations: Agenda Item K-6: Consider
Appointment of the following individuals to serve as representatives of College
Station ISD on the Board of Directors of the Brazos County Appraisal District:
(a) Mr. John Flynn (b) Mr. Steve Arden; Agenda Item K-7: Consider
authorization of the purchase Internet connectivity services from the
Trans-Texas Videoconference Network (TTVN) through our Interlocal Agreement
with Texas A&M University; Agenda Item K-8: Consider authorization
of purchase of two trucks and two cargo vans for the Operations Department
through the Houston Galveston Area Purchasing Cooperative (Vehicles for
Operations Department budget plan for current year); Agenda Item K-9: Consider responses to Request for Bid for
Door and Lock Hardware (hardware for Maintenance Department); Agenda Item
K-10: Consider approval of interest payable to taxpayers in accordance with
Section 42.43 of the Texas Property Code as a result of cases filed in the
District court of Brazos County, Texas as follows: (a) Interest payable to
TOC-DS Company, ET AL in the amount of $154.56, (b) Interest payable to
SPRINTCOM in the amount of $233.07, (c) Interest payable to Texas Huntington
Apartments LTD in the amount of $227.92, (d) Interest payable to AT&T Mobility
LLC in the amount of $1,110.07 (interest payments in accordance with
adjudicated settlements); Agenda Item K-11: Consider approval of Monthly
Financial Reports – Reports covering the month ended November 30, 2007; Agenda Item K-12: Consider approval of Monthly
Budget Amendments – Amendments covering the period since last Board Meeting;
Agenda Item L – Elections: Agenda Item L-1: Report on School
Board Continuing Education (HB 2563 passed in the 80th Legislative
Session amended TEC Section 11.159 to include reporting board training hours at
the last regular meeting of the calendar year.
Agenda Item K-5: Consider
Approval of Building Use Request was pulled for discussion by Trustee Marc
Chaloupka.
MOTION 3841: I move approval of the Consent Agenda, as presented
minus Agenda Item K-5. The motion was
made by Trustee Marc Chaloupka and seconded by Vice President Mary Broussard. The motion passed with seven ayes and zero
nos.
I. CURRICULUM
AND INSTRUCTION
I-1. Consider
approval of Policy FNA (LOCAL) – STUDENTS RIGHTS AND RESPONSIBILITIES
Superintendent Eddie Coulson
recognized Deputy Superintendent for Curriculum & Instruction Greg McIntyre
who reported to the Trustees regarding Policy FNA (LOCAL). In August, the CSISD Trustees discussed HB
3678 which required school districts to take immediate action to adopt a local
policy on student expression. Following
discussion, the Board adopted the State recommended local policy which
addressed HB 3678, also called the Religious Viewpoints Antidiscrimination Act
(RVAA). Due to the short timeline, the
administration and the Board agreed that an alternate FNA local policy should
be studied and possible recommended for consideration at a later date. The recommended policy FNA complies with RVAA
while containing key provisions to better match district practice. The RVAA addresses four general areas of
student expression: (1) freedom of
religious expression (2) student speakers (3) class assignments and (4) freedom
of association.
The recommended policy FNA
(LOCAL) addresses student introductions so that:
MOTION 3842: I move approval of the recommended policy FNA
(LOCAL), as presented. The motion was
made by Trustee Marc Chaloupka and seconded by Vice-President Mary
Broussard. The motion passed with six
ayes and one no. President Tim Jones
voted no.
I-2. Consider
approval of new courses at AMC High School for the 2008-2009 school year
Superintendent Eddie Coulson
recognized Deputy Superintendent for Curriculum and Instruction Greg McIntyre
who reported regarding proposed new courses at AMC High School for
2008-2009. The consideration of new
courses at the high school is the reflection of continued work to meet student
needs through (1) dual credit and (2) career technology.
MOTION 3843: I move approval of new courses at AMC High School for
the 2008-2009 school year, as presented.
The motion was made by Trustee Steve Aldrich and seconded by Trustee
Marc Chaloupka. The motion passed with
seven ayes and zero nos.
I-3. Consider
approval of new courses for 6th through 8th grade for the
2008-2009 school year
Superintendent Coulson
recognized Deputy Superintendent Greg McIntyre who reported regarding recent
state graduation requirement changes.
The State board passed the new recommended graduation plan of 26 credits
in November of last year, resulting in the new recommended plan prescribing 26
of the 28 possible credits. In an effort
to offer some flexibility in student schedules, the district implemented two
immediate steps: (a) night-school options for high school students were
expanded and (b) the Principles of Science and Math course was added to
reinforce math and science skills necessary for success in Algebra I and
Integrated Physics and Chemistry (IPC).
The option of awarding high school credit to select courses at the
middle school level was studied in depth over the past summer and fall and is a
proposed consideration for the 2008-2009 school year.
MOTION 3844: I move approval of new courses for 6th
through 8th grade for the 2008-2009 school year, as presented. The motion was made by Secretary Randall
Pitcock. The motion passed with seven
ayes and zero nos.
I-4. Consider
approval of payment to the Schlechty Center for Leadership and School Reform
Superintendent Coulson
reported that CSISD is completing the third year of a three year contract with
the Schlechty Center for Leadership and School Reform. During the course of the first two years
approximately 86 staff members including teachers, Instructional Coaches,
Curriculum Coaches, campus administrators and Central Office administrators
have participated in SCLSR conferences to increase our knowledge regarding
increasing student engagement.
MOTION 3845: I move approval of payment to the Schlechty Center
for Leadership and School Reform, as presented.
The motion was made by Trustee Steve Aldrich and seconded by Trustee
Marc Chaloupka. The motion passed with
seven ayes and zero nos.
K. BUSINESS
AND OPERATIONS
K-1. Consider
approval of Annual Financial and Compliance Audit Report for the fiscal year
ended August 31, 2007
Superintendent Eddie Coulson
recognized Deputy Superintendent for Business and Operations Mike Ball who introduced
Paula Spiegelhaur with Pattillo, Brown and Hill, L.L.P., Certified Public
Accountants. Ms. Spiegelhaur reported
that CSISD had been awarded an “unqualified” opinion which is the highest
rating you can receive and is considered a “clean” opinion.
MOTION 3846: I move approval of the Annual Financial and
Compliance Audit Report for the fiscal year ended August 31, 2007 as
presented. The motion was made by
Trustee Marc Chaloupka and seconded by Trustee Garland Watson. The motion passed with seven ayes and zero
nos.
K-2. Consider
approval of the Quarterly Investment Report for the three months ended November
30, 2007
Superintendent Eddie Coulson
recognized Deputy Superintendent Mike Ball who presented a quarterly report of
all District investments that The Act (The Public Funds Investment Act)
requires. The Act further requires that
each investment officer receive at least ten hours of continuing education in
investment responsibilities. Mr. Ball
reported that he and Rhonda Cumbie both have complied with that requirement.
MOTION 3847: I move approval of the Quarterly Investment Report
for the three months ended November 30, 2007, as presented. The motion was made by Trustee Marc Chaloupka
and seconded by Trustee Garland Watson.
The motion passed with seven ayes, and zero nos.
K-3. Consider
approval of the Guaranteed Maximum Price and authorization for the
Superintendent or his designee to execute necessary documents associated
therewith and authorization to proceed with the work associated with the
following projects: (a) Creek View Elementary School, (b) Athletic Facilities
Renovation, (c) Grounds Facility
Superintendent Eddie Coulson
recognized Deputy Superintendent Mike Ball who reported to the Trustees
regarding the Requests for Competitive Sealed Proposals that led to a
Guaranteed Maximum Price (GMP) for the construction of Creek View Elementary
School. In consultation with CSISD
personnel and VLK Architects, personnel with Pepper Lawson Construction L.L.P.,
have reviewed the scope of work, reputation of sub-contractors, quality of
materials specified, and other relevant factors in arriving at the proposed GMP
for the project.
MOTION 3848: I move approval of the Guaranteed Maximum Price and
authorization for the Superintendent or his designee to execute necessary
documents associated therewith and authorization to proceed with the work associated
with the following projects: (a) Creek View Elementary School, (b) Athletic
Facilities Renovation, and (c) Grounds Facility, as presented. The motion was made by Trustee Steve Aldrich
and seconded by Trustee Charlotte Slack.
The motion passed with seven ayes and zero nos.
K-4. Consider
responses to Competitive Sealed Proposals for the following: (a) Labor and
Materials for Electrical Wiring for Ceiling Mounted Data Projection Systems and
(b) Ceiling Mounted Data Projection Systems
Superintendent Eddie Coulson
reported that the 2007 Bond Package includes a cost allocation for Technology
upgrades. A part of that project
includes providing electrical outlets to service ceiling mounted data
projection systems.
MOTION 3849: I move approval of the response to Competitive Sealed
Proposals for labor and materials for electrical wiring for ceiling mounted
data projection systems, as presented. The motion was made by Secretary Randall
Pitcock and seconded by Vice President Mary Broussard. The motion passed with seven ayes and zero
nos.
Superintendent Coulson
reported that an additional project included as a cost allocation for
technology upgrade in the 2007 bond package includes providing ceiling mounted
data projection systems in classrooms.
No responses were received that met the specifications outlined in the
RFP.
MOTION 3850: I move rejection of the responses to ceiling mounted
data projection systems, as presented.
The motion was made by Trustee Steve Aldrich and seconded by Trustee
Marc Chaloupka. The motion to reject all
responses passed with seven ayes and zero nos.
K-5. Consider
approval of Building Use Request
Trustee Marc Chaloupka
pulled this agenda item from the consent agenda for discussion as it pertains
to liability.
MOTION 3851: I move approval of the Building Use Request, as
presented. The motion was made by Trustee
Steve Aldrich and seconded by Secretary Randall Pitcock. The motion passed with seven ayes and zero
nos.
M. EXECUTIVE
SESSION
None
O. ADJOURNMENT
Without
objection, President Jones adjourned the meeting at 8:50 p.m.
TIM
JONES RANDALL
PITCOCK
TIM JONES RANDALL
PITCOCK
PRESIDENT SECRETARY