BOARD OF TRUSTEES WORKSHOP MEETING
AMC High School Library
January 15, 2008
5:30 p.m.
A.
CALL TO ORDER
President Tim Jones called the meeting to order at 5:35 p.m. with six
members present.
B. DECLARATION OF QUORUM
President Tim Jones, Vice
President Mary Broussard, Secretary Randall Pitcock, Trustees Charlotte Slack, Garland
Watson, and Marc Chaloupka were present.
Trustee Steve Aldrich arrived at 5:39 p.m.
C. WORKSHOP SESSION
C-1.
Receive Report from Kristeen Roe, Brazos County Tax
Assessor/Collector
Superintendent
Eddie Coulson introduced Kristeen Roe, Brazos County Tax
Assessor/Collector. Ms. Roe was recently
hired as Tax Assessor/Collector and wanted the opportunity to meet the trustees
and answer any questions they might have.
Ms. Roe stated that her agenda is to take care of business every day;
while serving the public first and secondly, serving the taxing entities.
Ms. Roe pointed
out that College Station has requested a substation for some time now. They have checked into that and it would be
cost prohibitive and not necessarily the best use of tax monies because the
office would have to be duplicated exactly.
Although two area offices will not happen, she did share with us the
information that work is being done and plans are being made to move the tax
office. The tax office must stay in
Bryan because it is the county seat, but her recommendation is to find real
estate on the line, but still in Bryan.
C-2.
Consideration, discussion and possible action regarding the selection
process for the Long Range Education Plan
Superintendent
Eddie Coulson led discussion regarding the Long Range Educational Planning
Committee. The committee will have 30
members plus the cabinet, with the majority of its members being community
members. Trustees should submit 2-3
names to administration by 1/22/08.
C-3.
Consideration, discussion and possible action regarding 2007 Bond
Program
Superintendent
Eddie Coulson recognized Deputy Superintendent Mike Ball who reported to the
Board regarding the 2007 Bond Program.
Mr. Ball updated
the Trustees on the CS Middle School Track project.
Mr. Ball
reported that with the Board approval of the Guaranteed Maximum Price and
project budgets on Creek View Elementary School, Athletic Facilities Renovation
Project, and Grounds Relocation Project, a “Notice To Proceed” has been issued
to Pepper Lawson Construction L.P. on these projects. The combined project budgets for these three
(Creek View, Athletics, Grounds) projects are approximately $1 million under
the original planning allocations.
Mr. Ball
reported that the current cost estimates from Pepper Lawson indicate that the
total estimated cost of the project exceeds the original planning allocation by
approximately $1.3 million. These
additional costs are attributable to the following actors:
·
Expanded
scope to meet student needs
·
Construction
sequencing geared toward minimal disruption of educational activities
·
Challenges
presented by the site, e.g. uneven terrain, close proximity to flood plain
The student
population at College Hills has unique needs unlike any other CSISD elementary
school. In order to meet these unique
needs, the scope of the project has been expanded by approximately 4,000 square
feet. This space is devoted to special
needs classrooms.
Technology
upgrades have occurred. Land has been
acquired with the purchase of 46.02 acres at the corner of Greens Prairie
Trails and Royder and a lot at the corner of Gilchrist and Walton. Closing is scheduled for 1/17/08 for a 43.6
acre tract at the corner of William D. Fitch and Rock Prairie Road.
Mr. Ball
reported that we can deliver what we’ve promised the taxpayers and still have
funds in contingency for other projects.
C-4.
Discussion regarding AMC High School Graduation Ceremony
President Tim Jones led discussion among Trustees regarding the
high school graduation ceremony and functional piece of doing graduation. Some trustees expressed confusion and
disruptive feeling when “tapped out” at the ceremony while handing out
diplomas. Suggestions of having the
Superintendent or High School Principal hand out all diplomas to students
during the ceremony were discussed.
D. ADJOURNMENT
Without objection, Tim Jones adjourned the workshop meeting at 6:57
p.m.
TIM
JONES RANDALL PITCOCK
PRESIDENT SECRETARY