INTERLOCAL GOVERNMENT
AGREEMENT
Joint Election
AN INTERLOCAL AGREEMENT
BETWEEN THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, AND THE BOARD
OF TRUSTEES, COLLEGE STATION INDEPENDENT SCHOOL DISTRICT ORDERING A GENERAL
ELECTION TO BE HELD IN SAID CITY AND SCHOOL DISTRICT ON MAY 10, 2008; FOR THE
PURPOSE OF ELECTING PLACES 1, 3 AND 5 ON THE COLLEGE STATION CITY COUNCIL, AND
POSITIONS 6 AND 7 ON THE BOARD OF TRUSTEES FOR THE COLLEGE STATION INDEPENDENT
SCHOOL DISTRICT; PROVIDING PROCEDURES RELATING TO THE CONDUCT OF SAID
ELECTIONS; AND PROVIDING FOR A RUNOFF ELECTION IN THE CITY OF COLLEGE STATION,
IF NECESSARY.
WHEREAS, it is necessary to hold an election in the City
of College Station, Texas, to elect persons to fill the positions of Places 1,
3 and 5 on the City Council of the City of College Station, Texas; and,
WHEREAS, it is necessary to hold an election within the
College Station Independent School District to fill the positions of Places 6
and 7 on the Board of Trustees of the College Station Independent School
District; and,
WHEREAS, the City and College Station Independent School
District will hold elections on the same day; to-wit: May 10, 2008; and,
WHEREAS, Section 271.002 of the Texas Election Code
authorizes more than one political subdivision to hold joint elections; and,
WHEREAS, the City Council of the City of College Station,
Texas and the Board of Trustees of the College Station Independent School
District deem it to be in the best interest of their respective subdivisions
and in the interest of the voters who reside within their respective
jurisdictions to hold such elections jointly; now, therefore,
BE IT JOINTLY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEGE STATION, TEXAS, AND THE BOARD OF TRUSTEES OF THE COLLEGE STATION
INDEPENDENT SCHOOL DISTRICT:
B. To fill the positions of Places 6 and 7
on the Board of Trustees of the College Station Independent School District.
PART 2: That a runoff election, is hereby
ordered to be held within the City of College Station, Texas on Saturday June
14, 2008, if necessary, to determine the election of one or more candidates for
Council positions in the City of College Station.
PART 3: That there shall
be one ballot that contains all appropriate races and propositions available
for qualified voters of the two entities.
Additional ballot formats will be programmed for the voters who do not
reside in the City of College Station and live in the College Station
Independent School District, (School only ballot) and voters who live in the
City of College Station and Bryan Independent School District, (City only
ballot).
PART 4: That said
elections shall be held in accordance with the Constitution and laws of the
State of Texas and the City Charter, and all duly qualified voters of the City
of College Station and College Station Independent School District shall be
entitled to vote; provided, however, that no voter shall be given a ballot
containing any office or proposition on which the voter is ineligible to
vote.
PART 5: That the election
forms and records shall be combined in a manner convenient and adequate to
record and report the results of the election for the City of College Station
and College Station Independent School District. The joint tabulation of the precinct results
shall be in a manner to facilitate the independent canvass of returns by both
entities.
PART 6: That the implementation and management
of said elections shall be by the City Secretary, City of College Station. The City Secretary, City of College Station,
is hereby designated as the Chief Election Official and Early Voting Clerk for
the two entities for the election to be held on May 10, 2008 and runoff
election, if necessary. The
implementation, conduct and management of the elections shall include, but not
be limited to:
A. The securing of qualified individuals to serve
as election judges for each polling place within a voting precinct.
B.
The securing of locations and facilities where the election
is to be conducted.
C.
The securing of election materials and supplies requisite
to the proper administration of the elections, and the programming and
preparation of Direct Recording voting equipment to be used in the
election.
D.
The securing of a contract with Texas Voting Systems, Inc.
for election services and supplies.
E.
City shall be responsible for conducting early voting for
said elections.
F.
City shall serve as general custodian of election records
in the joint election.
PART 7: Election expenses
incurred as the result of the services rendered by the City in the May 10, 2008
election shall be apportioned as follows:
A.
The City will first fund all costs in full, other than the publication of each entity's Notice of
Election.
B.
CSISD will reimburse the City of College Station for
certain costs as follows:
100 percent of all costs
incurred for polling places, election workers, and other expenses associated
with polling locations within the school's jurisdiction outside the city limits
of College Station.
CSISD will fund one-half
(1/2) of the cost of early voting.
CSISD will fund one-half
(1/2) of the cost of publication of all jointly required notices.
CSISD will fund one-half (1/2)
of the cost of programming, rental of DRE voting equipment for joint precincts,
election supplies, election worker training session, Early Ballot Board,
Central Counting Station, and the tabulation supervisor and data processing
manager.
PART 8: Said elections shall be held in the
following election precincts, and voting shall be conducted at the polling
places shown below:
BRAZOS
|
City Precincts |
CSISD Precincts |
Polling Places |
|
|
|
|
|
|
1, 2A, 82 |
Wellborn
Community Center 4119
Greens Prairie Road |
|
|
|
|
|
8 |
8 |
1220 Boswell |
|
|
|
|
|
9 |
9 |
College Station Conference Center 1300 George Bush Drive |
|
|
|
|
|
10A, 10B, 34 |
10A, 10B, 34 |
College Station City Hall 1101 Texas Avenue |
|
|
|
|
|
20, 21 |
20, 21 |
St. Mary’s Church 603 Church Street |
|
|
|
|
|
24 |
24 |
1101 Williams |
|
|
|
|
|
31 |
31 |
A&M Consolidated High School 1801 Harvey Mitchell Parkway South |
|
|
|
|
|
32 |
32 |
College Station Public Library 1818 Harvey Mitchell Parkway South |
|
|
|
|
|
33, 72, 74 |
29, 33, 62, 64, 72, 74 |
1000 Eleanor |
|
|
|
|
|
2C, 35A, 35B |
2C, 35A, 35B |
College Station ISD Adm. Bldg. 1812 Welsh |
|
|
|
|
|
2B, 39 |
2B, 39 |
3400
Welsh |
|
|
|
|
|
40 |
40 |
2201
Earl Rudder Freeway South |
|
|
|
|
|
41, 68 |
41, 28A, 42, 68, 28B |
Pebble
Creek Elementary School 200
Park view |
|
|
|
|
|
80 |
80 |
900
Graham Road |
|
|
|
|
PART 9: Early voting shall be conducted by
personal appearance and by mail. The
period for early voting for the general election shall be April 28, 2008 through
May 6, 2008. Optical scan ballots shall
be used for early voting by mail and direct recording electronic voting
machines shall be used for early voting by personal appearance. The Early Voting Clerk for said elections
shall be the City Secretary. She shall
appoint city employees and additional assistance by qualified individuals of
the community to serve as deputy early voting clerks to assist her at the early
voting polling places. The Election Coordinator for the College Station Independent School
District shall serve as Deputy Early Voting Clerk in said elections. The main
early voting polling place by personal appearance shall be in City Hall, 1101
Texas Avenue, College Station, Texas.
Two branch early voting locations shall be designated for these
elections.
Main Early Voting Location: College Station City Hall
1101 Texas Avenue
8:00 am to 5:00 pm April 28, 29, 30, 2008
8:00 am to 5:00 pm May 1, 2, 2008
7:00 am to 7:00 pm May 5, 6, 2008
Branch Location: College Station School District
Administration Bldg.
1812 Welsh
College Station, Texas
8:00 am to 5:00 pm April 28, 29, 30, 2008
8:00 am to 5:00 pm May 1, 2, 2008
7:00 am to 7:00 pm May 5, 6, 2008
Branch Location: Memorial Student Center (MSC)
Texas A&M University Campus
College Station TX
8:00 am to 5:00 pm April 28, 29, 30, 2008
8:00 am to 5:00 pm May 1, 2, 2008
7:00 am to 7:00 pm May 5, 6, 2008
PART 10: Each entity shall
be responsible for any necessary submissions to the U.S. Department of Justice
for preclearance under the Federal Voting Rights Act and giving notice of their
election in a newspaper of general circulation.
PART 11: The City Manager or his designee is hereby
authorized to negotiate and execute an election services contract with Texas
Voting Systems for services in connection with the joint election with the City
of College Station and College Station Independent School District.
PART 12: In accordance with Section
123.001 of the Texas Election Code, the Hart Intercivic Direct Recording
Electronic Voting System, Optical Scan Voting System and Electronic Management
System for Brazos County, Texas and approved by the Secretary of State on
January 3, 2002, and identified as eSLATE is hereby adopted for the general
election and special runoff election.
PART 13: Elections
called by this interlocal agreement shall be held in accordance with the
requirements for bilingual elections as set forth in the Voting Rights Act
amendments for 1975 (42USC 1973aa-1a) and in Section 272.001 of the Election
Code. All election forms and material
shall be printed in both English and Spanish, and bilingual oral assistance
shall be made available within the requirements of the law.
PART 14: The
Mayor of the City of College Station is hereby authorized to sign an official
NOTICE OF GENERAL ELECTION and NOTICE OF RUNOFF ELECTION listing the precincts
and polling place locations for the joint election. A copy of the NOTICE OF GENERAL ELECTION and
RUNOFF ELECTION, when published in a newspaper of general circulation in
English and Spanish, shall serve as proper notice of the City's election.
PART 15: That this interlocal agreement shall take
effect immediately from and after its passage.
PASSED
AND APPROVED this 28th day of February, 2008.
ATTEST: APPROVED:
________________________________ _______________________________
City
Secretary Connie Hooks Mayor
Ben White
APPROVED:
________________________________
City
Attorney
PART 16: That this interlocal agreement shall take
effect immediately from and after its passage.
ADOPTED by the Board of Trustees of the College Station
Independent School District this 19th day of February, 2008.
COLLEGE
STATION INDEPENDENT SCHOOL DISTRICT:
__________________________________ ____________________________
TIM
JONES, Board President RANDALL
PITCOCK, Board Secretary