MEMORANDUM

 

 

TO:                  Board of Trustees                                                    

FROM:            Tim Jones, Board President           

DATE:            May 14, 2008

SUBJECT:     Board of Trustees Meeting

 

 

There will be a regular meeting of the Board of Trustees of the College Station Independent School District on Tuesday, May 20, 2008, at 7:00 p.m. in the AMC High School Lecture Room, AMC High School, 1802 Harvey Mitchell Parkway South, College Station, Texas.  The following items are on the agenda:

 

 

ITEM NOS.

CONSENT

ITEMS

DESCRIPTIONS

A.

 

CALL TO ORDER

 

 

 

B.

 

DECLARATION OF QUORUM

 

 

 

C.

 

ELECTION ISSUES

Administer Oath of Office to Elected Board Members

 

 

 

D.

 

RECOGNITIONS

D-1.

 

Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence

D-2.

 

Staff

a.  Support Person of the Year

    1.  Elizabeth Cunha – Alternative Education Programs

    2.  Shannon Esparza – Rock Prairie Elementary

    3.  Tori Hunter – Forest Ridge Elementary

    4.  Charli Jones – College Station Middle School

    5.  Paula Josey – College Hills Elementary

    6.  Dianne Krivdo – AMC Middle School

    7.  Melanie Robideau – AMC High School

    8.  Evelyn Wells – College Hills Elementary

    9.  Dan Wier – South Knoll Elementary

  10.  Jonelle Wilkins – Cypress Grove Intermediate

  11.  Regina Williams – Pebble Creek Elementary

 

 

 

 

 

b.  Teacher of the Year

     ELEMENTARY – Pre-Kindergarten – 5th Grade

1.      Lorrane Gerik – College Hills Elementary

2.      Kara Jones - Forest Ridge Elementary

3.      Tjuna Douglass - Pebble Creek Elementary

4.      Debbie McGlothlin - Rock Prairie Elementary

5.      Ruth A. (Annie ) Roth - South Knoll Elementary

6.      Rebekah McCallay - Southwood Valley Elementary

7.      Kathy Hartmann - Cypress Grove Intermediate

 

    SECONDARY – 6th Grade – 12th Grade

1.      Tami Dudo - AMC High School

2.      Mary Howell - AMC High School

3.      Laurie Rath - Alternative Education Programs

4.      Janice Attaway - AMC Middle School

5.      Dana Essex - CS Middle School

6.      Tina Terral - Oakwood Intermediate 

 

 

 

**********BREAK FOR PHOTOS AND CAKE**********

 

 

 

E.

 

BOARD

E-1.

 

Board Directions and Reports/Announcements/Superintendent Reports

 

 

 

F.

 

HEARING OF CITIZENS (Non-Agenda/Agenda Items)

 

 

 

G.

 

HEARING OF EMPLOYEES (Non-Agenda/Agenda Items)

 

 

 

H.

 

CONSENT AGENDA

 

 

 

I.

Ö

APPROVAL OF MINUTES

·        April 15, 2008 Workshop Minutes

·        April 15, 2008 Regular Board Meeting Minutes

 

 

 

J.

 

CURRICULUM AND INSTRUCTION

J-1.

 

Consider approval of Sports Medicine I and Sports Medicine II for student course credit

* These for-credit courses will help our students as they strive to meet the 4x4 requirements the State has mandated

·        Greg McIntyre Memo

J-2.

 

Consider approval of Student Council Leadership for student course credit

 

 

*This for-credit course will help our students as they strive to meet the 4x4 requirements the State has mandated

·        Greg McIntyre Memo

J-3.

 

Consider approval of Computer Maintenance I and Computer Maintenance II for dual credit

·        Judy McLeod Memo

J-4.

Ö

Consider approval of Shared Services Agreement and Contracted Services

*Annual Renewal of Contracts with Region VI

·        Greg McIntyre Memo

 

 

 

K.

 

PERSONNEL

K-1.

Ö

Consider approval of Resignations

K-2.

Ö

Consider approval of Employments

 

 

 

L.

 

BUSINESS AND OPERATIONS

L-1.

 

Consider Responses to Request for Proposals for the Following Items:

a.  Athletic Supplies RFP #8-011

·        Mike Ball Memo

·        Pantel/Slaughter Memo

·        Awarded Athletic Supplies for 2008-2009

b.  RTI – Universal Screener/Progress Monitoring System RFP #8-013

·        Mike Ball Memo

·        Pantel/Adams Memo

·        Bid Info

·        Donna Adams Memo

L-2.

 

Consider approval of the Guaranteed Maximum Price (GMP), the total project budget, authorization for the Superintendent or his designee to execute necessary documents associated therewith, and authorization to proceed with the work associated with the construction of College Hills Elementary School

·        Mike Ball Memo

·        Pepper-Lawson Proposal

L-3.

 

Consider approval of the Guaranteed Maximum Price (GMP), the total project budget, authorization for the Superintendent or his designee to execute necessary documents associated therewith, and authorization to proceed with the work associated with the construction of Career & Technology Facilities at AMC High School

·        Mike Ball Memo

·        Pepper-Lawson Proposal

L-4.

 

Consider the following items related to the Request for Proposals for Construction Manager at Risk Services related to the work of the Long Range Educational Planning Committee:

a.  Approval of the selection committee’s ranking of the Respondent entities in accordance with the criteria stated in the Request For Proposals

b.  Granting authorization to the Superintendent or his designee to negotiate terms of a contract and to execute said contract with the Respondent firm that was top ranked by the selection committee to provide advisory services to the Long Range Educational Planning Committee, to provide pre-construction services and construction manager at risk services related to projects that might be an outgrowth of the work of the Long Range Educational Planning Committee.

·        Mike Ball Memo

L-5.

 

Consider Responses to Request for Competitive Sealed Proposals for the following items:

a.  Liquid Cooled Generator

·        Mike Ball Memo

·        Pantel/Norton Memo

·        Bid Information

·        Points

b.  Chain Link Fence Additions for A&M Consolidated High School and Southwood Valley Elementary

·        Mike Ball Memo

·        Norton/Pantel Memo

·        Bid Information

·        Points

c.  Bleacher Drive System for A&M Consolidated High School

·        Mike Ball Memo

·        Norton/Pantel Memo

·        Bid Information

·        Points

d.  Vinyl Backed carpet for A&M Consolidated Middle School

·        Mike Ball Memo

·        Norton/Pantel Memo

·        Bid Information

·        Points

e.  Transportation Facility Parking Addition

·        Mike Ball Memo

·        Norton/Pantel Memo

·        Bid Information

·        Points

f.   Roof Replacement at A&M Consolidated Middle School Old Gym

·        Mike Ball Memo

·        Norton/Pantel Memo

·        Bid Information

·        Points

L-6.

 

Consider authorization of purchase through the Texas Local Government Statewide Purchasing Cooperative (Buyboard) and TXMAS Texas State Contract for Athletics Specialty Equipment associated with Athletics Renovations project

·        Mike Ball Memo

·        Pantel/Hall/Slaughter Memo

L-7.

 

Consider authorization of purchase through the Department of Information Resources (DIR) of the following items:

a.  Laptop computers for Special Services

·        Mike Ball Memo

·        Pantel/Speier Memo

·        Quotation

b.  Smartboards

·        Mike Ball Memo

·        Pantel/Speier Memo

·        Quotation

L-8.

Ö

Consider approval of a grazing lease on real property.  The grazing lease is summarized as follows: Grazing Lease effective February 5, 2008, by and between College Station Independent School District as Landlord and Dolly C.Olden as Tenant, for the surface use of approximately 43.6 acres of land located at the northwest corner of the intersection of Rock Prairie Road and William D. Fitch Parkway in College Station, Brazos County, Texas, for a Base Rent of $1.00 per year

*Leases recently acquired property for grazing use.  Lessee will use property for grazing and will maintain the property.

·        Mike Ball Memo

·        Grazing Lease

·        Exhibit A

L-9.

Ö

Consider approval of Monthly Financial Reports

*Reports covering the month ended April 30, 2008

·        Mike Ball Memo

·        Governmental Funds

·        General Fund

·        Child Nutrition Program

·        Debt Service Fund

·        Investment Summary

·        TEXPOOL

·        Lone Star

·        Bayerische Landesbank

·        District Activity Funds

·        Tax Collection Report

L-10.

Ö

Consider approval of Monthly Budget Amendments

*Amendments covering the period since the last Board Meeting

·        Mike Ball Memo

·        General Fund

·        Fund 211

·        Fund 244

·        Fund 255

·        Fund 481

·        Fund 461

 

 

 

M.

 

BOARD

M-1.

 

Consideration, discussion and possible action regarding the reorganization of Board Officers for the 2008-2009 school year

 

 

 

N.

 

EXECUTIVE SESSION

N-1.

 

The Board will meet in executive session to discuss qualifications of new executive board nominees.  The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.

 

 

 

 

O.

 

OPEN SESSION

 

 

 

P.

 

ADJOURNMENT    

                                                       

 

                                                                                                TIM JONES                                       

                                                                                                BOARD PRESIDENT

 

The Board of Trustees reserves the right to go into executive session in accordance with Section 551.071 through 551.084 of the Texas Government Code to discuss any item(s) it is authorized to discuss in executive session in accordance with the Texas Open Meetings Act.  Any necessary Board action related to such item(s) will be taken in open session following executive session.

 

TJ/bf

Summary Notes have been placed beneath each Consent Agenda item for clarification purposes.

Individual Board Members review each Agenda Item at least 72 hours prior to the actual Board Meeting.