COLLEGE STATION INDEPENDENT SCHOOL DISTRICT

REGULAR BOARD MEETING

April 16, 2013 at 7:00 p.m.

CSISD Board Room

A. CALL TO ORDER

President Valerie Jochen called the meeting to order at 7:01 p.m. and declared a quorum was present with seven members present.

B. DECLARATION OF QUORUM/WELCOME

In attendance were President Valerie Jochen, Vice President Paul Dorsett, Secretary Jeff Harris and Trustees Kimberly McAdams, Carol Barrett, Garland Watson and Randall Pitcock.

C. RECOGNITIONS

C-1. Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence

Superintendent Eddie Coulson recognized Pebble Creek Elementary Principal Annette Rorabak and Southwood Valley Elementary Principal Kristiana Hamilton. Principal Rorabak introduced students Reid Harris, Grace Stagg, and Lucas Stagg. Principal Hamilton introduced student Alison Thornton. The students led the audience in the pledges and the moment of silence.

C-2. Staff

Caleb Williams of Transportation Services recognized three employees who have completed the course “Train the Trainer” through TEEX. Congratulations to John L. Franceschi, Tracy Parks, and LaCynthia Morrow.

C-3. Teacher

Forest Ridge Elementary Principal Terresa Katt recognized Kourtney Mangham, PPCD Teacher, who received Downs Syndrome Association Commitment to Excellence Award.

C-4. Student

Superintendent Coulson recognized College Station High School Sophomore Ashley Troutman – State Champion Powerlifting. Ashley lifted 345 lbs. in a dead lift to become the 1^st State Champion in College Station High School history.

C-5. Recognize artwork provided by CSISD students

Student artwork adorned the Board Room walls and was enjoyed by all.

D. CONSENT AGENDA

Agenda Item E – BOARD: Agenda Item E-3: Consideration, discussion and possible approval of allowing Eddie Coulson to serve as Adjunct Professor at Texas A&M University and Sam Houston State University; Agenda Item G – APPROVAL OF MINUTES: March 19, 2013 Workshop Minutes, March 19, 2013 Regular Board Meeting Minutes; Agenda Item H – CURRICULUM AND INSTRUCTION: Agenda Item H-1: Consider approval of TASB Policy Update 96 – BBA (Legal) Replace, BBD (Exhibit) Replace, BDD (Legal) ADD, DAA (Legal) Replace, DEC (Legal) Replace, DEC (Local) Replace, EFAA (Legal) Replace, EFAA (Local) Replace, FEA (Legal) Replace, FEB (Legal) Replace, FEB (Local) Replace; H-5: Consider approval of Head Start Eligibility Ranking System for 2013-2014; Agenda Item J –BUSINESS: Agenda Item J-3: Consideration, discussion and possible action related to Instructional Materials Allotment (IMA) Certification; Agenda Item J-4: Consider approval of monthly Head Start financial statements and credit card expenditures; Agenda Item J-5: Consider approval of Monthly Budget Amendments; Agenda Item J-6: Consider approval of Monthly Financial Reports

MOTION XXXX: I move approval of the consent agenda as presented. The motion was made by Vice President Paul Dorsett and seconded by Trustee Kimberly McAdams. The motion passed with seven and zero nos.

E. BOARD

E-1. Board Directions and Reports/Announcements/Superintendent Reports and Announcements

Trustee Randall Pitcock reported that the Education Foundation Grant Patrol was today, awarding 19 grants that equal $60,000, to 15 campuses.

Trustee Kimberly McAdams expressed gratitude to committee members and suggested that it be considered to move the timing of the grants to earlier in the year for the 2013-2014 school year.

Trustee Kimberly McAdams reported that SHEC (School Health Advisory Committee) met and a report will be presented later in this meeting.

Secretary Jeff Harris thanked coaches that have been working with 3^rd-6^th graders on athletic abilities and exercise.

Trustee Garland Watson reported that the Head Start Policy Council met and a report will be presented later in this meeting.

Vice President Paul Dorsett reported that DEIC has met and reports and business will be presented later in this meeting.

Superintendent Eddie Coulson reported that the May Board Meeting will be held at Grace Bible Church – Southwood Campus.

E-2. Receive report from Eddie Coulson regarding the Texas High Performing School Consortium

Superintendent Eddie Coulson reported that the Texas High Performance School Consortium is working to develop a new accountability system for Texas that moves away from high stakes testing. High stakes testing causes fewer standards be taught at a deeper level. What meaningful/relevant assessments should we use? The committee is building a system that will help empower students to innovate, collaborate, synthesize, create, think critically, problem solve, and integrate technology. HB 2824 was filed by Senator Bennett Ratliff of Dallas area (former Coppell ISD board member). Report received.

F. HEARING OF CITIZENS (Non-Agenda/Agenda Items)

None

H. CURRICULUM AND INSTRUCTION

H-2. Receive Report from Debbie Shafer, Chairman of School Health Advisory Committee

Superintendent Eddie Coulson recognized Director of Student Activities Buddy Reed who introduced Debbie Shafer of Texas A&M University, Chairman of SHAC, and she presented information to the Trustees. Chairman Shafer reviewed the charge of the School Health Advisory Committee and Coordinated School Health program. Texas A&M University Intern Caroline Hutchinson reviewed the goals of the group and activities. Chairman Shafer reported that the committee is moving forward to provide convenient low cost wellness activities on campuses. Report received.

H-3. Consideration, discussion and possible action related to the 2013-2014 District Improvement Plan

Deputy Superintendent Greg McIntyre reviewed changes for next year’s plan based on Goals and Objectives approved by the Board which include Rigor, Relevance, and Relationships. Also, customization choice creativity, design learning and student support, 100% Highly Qualified – No Child Left Behind and online student learning: success.csisd.org.

Trustee Kimberly McAdams questioned this year’s grades 3-8 STAAR performance; wants to continue to recognize the good, but also need to recognize where we need the improvement. McAdams feels some information was left out of the Executive Summary and that it is misleading. Healthy discussion occurred. Mr. McIntyre explained that the Executive Summary was meant as an introduction for the reader as t what is found in the plan which was approved by the sub-committee without the STAAR data available. McAdams reiterated that she could not support the plan with the information left out of the Executive Summary. Mr. McIntyre stated that the Summary can be left out of the proposal for approval tonight. Superintendent Coulson explained that administration would like to get the contents of plan approved so that campuses can plan. If we need to pull Executive Summary part of plan and come back to that we can.

MOTION XXXX: I move to approve the 2013-2014 District Improvement Plan Goals 1-5 as presented. The motion was made by Trustee Randall Pitcock and seconded by Secretary Jeff Harris. The motion passed with seven ayes and zero nos.

H-4. Consideration, discussion and possible action related to the 2013-2014 Head Start Budget Reductions due to Sequester

Superintendent Eddie Coulson recognized Director for Head Start/Pre-K and Early Head Start Sharon Jackson who reported to the Board that the Head Start budget has been hit with reductions due to the Sequester. Director Jackson presented information to the Board about budget cuts which are about 5% and that equals $99,000.00 loss for the CSISD program. Administration has been working to find areas to refine practice without cutting students from the program.

MOTION XXXX: I move that the CSISD Board of Trustees approve the College Station Independent School District Birth to Five Head Start Program Budget Reduction Process required by the federal Budget Reduction Act of 2011 which calls for a reduction in program costs of approximately 5% for the fiscal year of 2013-2014. The motion was made by Trustee Garland Watson and seconded by Trustee Randall Pitcock. The motion passed with seven ayes and zero nos.

I. PERSONNEL

I-1. Discussion in closed session related to possible personnel moves for the 2013-2014 school year

Will discuss in Closed Session.

J. BUSINESS SERVICES

J-1. Receive Quarterly Investment Report

Report received from Deputy Superintendent Glynn Walker.

J-2. Consider approval of purchase of computers for AMCHS Career and Technology Department from Avinext for the amount of $75,024.00 per Department of Information (DIR) contract #SDD-1364

Deputy Superintendent Glynn Walker reported related to the purchase of computers for AMCHS CATE Department. Secretary Jeff Harris abstained from this business.

MOTION XXXX: I move to approve the purchase of computers for AMCHS Career and Technology Department from Avinext for the amount of $75,024.00 per Department of Information (DIR) contract #SDD-1364 as presented. The motion was made by Vice President Paul Dorsett and seconded by Trustee Carol Barrett. The motion passed with six ayes, one abstention, and zero nos. Secretary Jeff Harris abstained.

L. EXECUTIVE SESSION

L-1. The Board will meet in Executive Session to discuss Personnel Matters: Closed Meeting. (a) This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. Added by Acts 1993, 73^rd Leg., ch. 268, 1, eff. Sept. 1, 1993.

The Board went into Executive Session at 8:25 p.m.

M. OPEN SESSION

The Board returned to Open Session at 8:40

N. ADJOURNMENT

Without objection, President Valerie Jochen adjourned the meeting.

PRESIDENT SECRETARY