College Station Independent School District

Workshop Meeting Minutes

April 15, 2014 at 5:00 p.m.

Administrative Conference Room

A. CALL TO ORDER

President Valerie Jochen called the meeting to order at 5:00 p.m.

B. WELCOME/QUORUM

Six board members were present which was a quorum:   President Valerie Jochen, Vice President Paul Dorsett, Secretary Jeff Harris, and Trustees Kimberly McAdams, Quinn

Williams, and Michael Wesson.  Trustee Carol Barrett arrived at 5:04 p.m.

C. WORKSHOP SESSION

C-1. Consideration, discussion and possible action related to the 2014-2015 budget

Superintendent Eddie Coulson recognized Deputy Superintendent for Human Resources and Business Services Glynn Walker.  Dr. Coulson explained that administration is using planning assumptions of:  student enrollment will increase 3.5%; property values will increase 5.0%; giving a 1.5% employee pay increase; keeping the district’s contribution to health insurance at $363 per month; and increasing operational costs by 1.0%.  All this, knowing that budget additions will occur.  Those additions could include:  new staff, eduGenuity, Capital outlay, and support needs for - Response to Intervention (RTI), Advanced Placement resources, House Bill 5, and Instructional Materials Allotment (IMA).

Employee insurance costs will rise next year - not only premium increases, but increased out of pocket expenses, too.  Fund Balance Projections were considered with a 3.5% enrollment increase and a 5.0% property value increase.  Discussion occurred.   

C-2. Consideration, discussion and possible action related to designing and implementing a Community Based Accountability System

President Jochen recognized Superintendent Coulson who recognized Dr. Clark Ealy. Dr. Ealy reported to the board related to designing and implementing a Community Based Accountability System. Questions were answered and discussion occurred.

C-3. Consideration, discussion and possible action for CSISD to help fund a study related to partnering with other entities to build a natatorium

Superintendent Eddie Coulson recognized Deputy Superintendent Clark Ealy who reported to the Trustees related to his service on the BCS Convention & Visitors Bureau - Natatorium Task Force.  

Dr. Ealy reported that CSISD has been approached various times by swim parents, coaches and organizers in the community.  The 2013 Long Range Educational Planning committee looked at various options and studied the potential costs associated with a Natatorium.  CSISD decided to not go forward with placing it on the 2013 bond referendum.

During Late Fall 2013 the CVB Board of Directors empanelled a Natatorium Task Force.  The task force is comprised of members from BCS Convention and Visitors Bureau, City of College Station through a rep from City of CS Parks and Recreation, College Station ISD, City of Bryan through a rep from City of Bryan Parks and Recreation, Bryan ISD, Texas A&M University through Rec Services and other interested individuals.  The objectives of the Task Force is to investigate the interest in constructing and operating a natatorium and to hire a consultant to help answer our questions surrounding this type of facility.  

The Task Force developed a Request for Proposal for a Feasibility Study to include:  needs assessment and community engagement, area aquatic provider analysis, market area review, conceptual plan, expense analysis, revenue analysis, site selection, and economic impact.  Four respondents are being reviewed and the cost of the study ranges from approximately $55,000 to $69,000.  To fund the study, monies will come from BCS Convention and Visitors Bureau that was pledged for this project by the CVB Board of Directors.  Both school districts have been asked to participate in funding the feasibility study as it would benefit the districts as well as the cities.  

C-4. Consideration, discussion and possible action related to TASB Policy Update 99

Brief discussion occurred.

C-5. Consideration, discussion and possible action related to a Superintendent Search

The Board moved into Executive Session and the conference room was cleared.

D. EXECUTIVE SESSION

D-1. The Board will meet in executive session to conduct a closed meeting to

deliberate the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee. The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.

The Board went into executive session at 6:20 p.m.

E. OPEN SESSION

The Board returned to Open Session at 6:55 p.m.

F. ADJOURN

Without objection President Jochen adjourned the meeting at 6:55 pm. 

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President Signature Secretary Signature