COLLEGE STATION INDEPENDENT SCHOOL DISTRICT

BOARD WORKSHOP

October 15, 2013 at 5:00 p.m.

Administrative Conference Room

A. CALL TO ORDER

President Valerie Jochen called the meeting to order at 5:00 p.m. and declared a quorum was present with seven members present.

B. DECLARATION OF QUORUM

In attendance were President Valerie Jochen, Vice President Paul Dorsett, Secretary Jeff Harris, Trustees Randall Pitcock, Garland Watson, Carol Barrett and Kimberly McAdams

C. WORKSHOP SESSION

C-1. Consideration, discussion and possible action related to the establishing a Community Based Accountability System in CSISD

President Valerie Jochen recognized Superintendent Eddie Coulson who led discussion related to developing an accountability system that is local and reflects what our community wants and expects of CSISD. The accountability system should target the work that needs to be done to develop students that our community expects and wants.

Some discussion centered around posting online ideals and projects that CSISD is working on. Discovery of what CSISD constituents think is important in College Station is the focus. Major areas that CSISD places value on are: Academic, problem solving, technology, communication and post-secondary education and or work.

Major systems that CSISD reports transparency on is: construction, transportation, finance/purchasing, technology, maintenance/operations and human resources.

Dr. Jochen stated that it is important to look at what the community expects and Trustee McAdams thinks it is important to report back to the constituents and have a systematic way to receive feedback from the community. Trustees discussed recruiting feedback and to education the community that the Trustees need feedback from them and to give it to them. Trustee Dorsett discussed a “real time” website, giving the community an opportunity to give feedback. Trustees briefly discussed whether a student’s extra-curricular activities should be a part of the graduation requirement.

Next steps for the district is to recruit feedback from constituents perhaps through Spring Community Forums or surveys. Dr. Jochen stated that we need to make sure that we are utilizing information we’ve gained in the past from the community and ask for more information. Trustee Dorsett suggested that forums could be handled in smaller break-out sessions with team leaders.

Discussion occurred.

C-2. Consideration, discussion and possible action related to Board Policy BAA (Local) regarding Management Oversight Workshops

Superintendent Eddie Coulson led discussion related to a date for the Board to receive information regarding Facilities Management and the oversight process at the February 2014 board meeting. The date will be decided by the November workshop for planning purposes.

C-3. Consideration, discussion and possible action related to Board Policy FEF (Local) and Board Policy GKD (Local) pertaining to CSISD allowing private lessons during the school day for choir, orchestra, and band

Superintendent Coulson and Director for Student Services Chrissy Hester reported to the board related to allowing private lessons for choir, orchestra, and band during the school day. This is best practice for UIL and our policy will be updated to reflect what we do.

C-4. Consideration, discussion and possible action related to establishing a date for Board Training

Discussion occurred and Tuesday, November 12, 2013 was marked as a tentative date for a board workshop related to the district’s core beliefs and commitments and the board operating procedures. New board members will be invited to the board table although not yet sworn in for this discussion.

C-5. Consideration, discussion and possible action related to the 2012-2013 Head Start Self-Assessment

Superintendent Eddie Coulson recognized Director for Pre-K, Head Start and Early Head Start programs, Sharon Jackson. Director Jackson reported to the Board related to a Program Improvement Plan. Trustee Kimberly McAdams questioned the timing of the plan. Director Jackson explained that the plan is timed to include an annual self-assessment in April and will be in conjunction with the end of the 2013-2014 school year.

MOTION XXXX: I move that we approve the Head Start Program Improvement Plan as presented. The motion was made by Trustee Randall Pitcock and seconded by Trustee Garland Watson. The motion passed with seven ayes and zero nos.

C-6. Consideration, discussion and possible action related to an annual Head Start update, including a Head Start strategic plan, financial position and the impact of federal budget issues

Superintendent Eddie Coulson recognized Director for Pre-K, Head Start and Early Head Start programs, Sharon Jackson. Mrs. Jackson presented information to the Trustees related to a strategic plan covering the span of 2013 – 2018. Discussion occurred.

D. ADJOURNMENT

Without objection, Vice President Dorsett adjourned the workshop at 6:27 p.m.

PRESIDENT SECRETARY