College Station Independent School District

Regular School Board Meeting Minutes

July 15, 2014 at 7:00 p.m.

CSISD Board Room

A. CALL TO ORDER

President Valerie Jochen called the meeting to order at

B. WELCOME/QUORUM

C. RECOGNITIONS

C-1. Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence

Superintendent Clark Ealy . The students led the audience in the pledges and the moment of silence

C-2. Employees

a. Congratulations to Jennifer Hairrell who was awarded the Business Specialist award – Certified Texas School Business Specialist.

b. James and Paula Lancaster made a presentation to Teacher Katina Osth and honored her as Lemonade Day Outstanding Educator for 2014.

C-3. Artwork provided by CSISD Summer Elementary Enrichment students June, 2014. The artwork adorned the walls of the CSISD Board Room and was admired by all.

D. CONSENT AGENDA

The administration pulled Agenda Item J-2: Consider approval of printer-copier contract agreement with Imagenet for further discussion.

Agenda Item E – BOARD: Agenda Item E-2: Consider approval of an Interlocal Agreement between College Station Independent School District and Brazos County related to the November 4, 2014 general election; Agenda Item H – CURRICULUM AND INSTRUCTION: Agenda Item H-1: Consider approval of Local Identification Criteria for State Compensatory Education 2014-2015; Agenda Item I – PERSONNEL: Agenda Item I-1: Consider approval of the teacher evaluation and observation calendar for the school year 2014-2015; Agenda Item I-2: Consider approval of salary schedules for the 2014-2015 school year; Agenda Item J – BUSINESS SERVICES: Agenda Item J-3: Consider award of Request for Proposals #14-003 Maintenance Supplies to twenty-six (26) vendors; Agenda Item J-4: Consider approval of the monthly Head Start financial statements and credit card expenditures; Agenda Item J-5: Consider approval of monthly budget amendments; Agenda Item J-6: Consider approval of financial reports

MOTION XXXX: I move to approve the Consent Agenda as amended. The motion was made by Trustee Michael Wesson and seconded by Trustee Quinn Williams. The motion passed with seven ayes and zero nos,.

E. BOARD/SUPERINTENDENT

E-1. Board Directions and Reports/Announcements/Superintendent Reports and Announcements

Superintendent Clark Ealy reported that the 2014 Back to School Kick-Off is scheduled for Friday, August 15, 2014 at 8:30 a.m. at Central Baptist Church. Dr. Ealy also reported that officially Saturday July 19, 2014 is the first day to file for a place on the ballot to run for a school board position in the November 2014 Election. Since the office is closed on Saturday, the first day to file rolls to Monday, July 21, 2014. The last day to file to run for school board is Monday, August 18, 2014.

F, HEARING OF CITIZENS

Will speak during discussion related to the recommended printer-copier contract agreement with Imagenet

G. MINUTES

H. CURRICULUM AND INSTRUCTION

I. PERSONNEL

J. BUSINESS SERVICES

J-1. Consider acceptance of autographed George and Barbara Bush train statue offered by the Bell family

President Jochen recognized Superintendent Ealy who recognized Deputy Superintendent Glynn Walker. Mr. Walker reported that the District has been approached by Duane and Sandra Bell who wish to donate a train statue autographed by George and Barbara Bush to the district. If the Board accepts this gift, administration plans to display this donation at the Barbara Bush Parent Center. Board Policy has been considered and the proposed donation evaluated.

MOTION XXXX: I move approval of acceptance of autographed George and Barbara Bush train statue offered by the Bell family, as presented. The motion was made by Secretary Jeff Harris and seconded by Trustee Kimberly McAdams. The motion passed with seven ayes and zero nos.

J-2. Consider approval of printer-copier contract agreement with Imagenet

Superintendent Clark Ealy recognized Deputy Superintendent Glynn Walker who presented information related to the approval of the printer-copier contract agreement with Imagenet. Mr. Walker reported that the RFP (Request for Proposal) was initiated by Director Mark Pantel and that the company recommended had met five out of seven benchmarks.

(HEARING OF CITIZENS – AGENDA ITEM F)

1. Tracy Kyle representing Kyle Office Products addressed the Trustees related to the approval of the copier/printer contract.

The Trustees discussed the process and specifics related to the recommended copier/printer contract. The board asked if the copiers would all be replaced at one time. Deputy Superintendent Walker and Director of Purchasing Mark Pantel answered questions, stating that there was a staggered contract expiration date on the copiers and they would be replaced at that deadline or if that was not possible, then a month to month lease would be paid until the replacement could take place. Discussion occurred.

MOTION XXXX: I move that we table this discussion. The motion was made by Vice President Paul Dorsett and seconded by Trustee Carol Barrett. The motion to table discussion passed with seven ayes and zero nos.

K. FACILITIES

K-1. Consider approval of AMCHS Baseball Field and Softball Field Repair Projects for the Guaranteed Maximum Price of $1,039,597 to be paid from 2009 and 2013 bond project savings

President Jochen recognized Superintendent Ealy who introduced Jon Hall, Director of Operations and Facilities. Mr. Hall presented information related to the need for the project and spoke about the bid process used. Trustee Quinn Williams asked if the district considered using “turf” instead of “natural”. Mr. Hall responded that yes, they had done research on the two, and that the coaches preferred “natural” and it was a big cost savings to the project compared to “turf”.

Secretary Jeff Harris questioned if this replacement decision would be a savings to maintenance and operations in the future; Vice President Paul Dorsett stated that this needed to be done from a safety stance. Trustee Carol Barrett stated that this repair could have been added to the items in the most recent bond, but it was an oversite, based on the fact that during the past two bonds, College Station was experiencing a drought. Trustee Kimberly McAdams stated that even though there is money left from the 2009 and 2013 bonds to pay for this improvement, she is of the opinion that it is too costly.

MOTION XXXX: I move approval of AMCHS Baseball Field and Softball Field Repair Projects for the Guaranteed Maximum Price of $1,039,597 to be paid from 2009 and 2013 bond project savings, as presented. The motion was made by Secretary Jeff Harris and seconded by Vice President Paul Dorsett. The motion passed with six ayes and one no. Trustee Kimberly McAdams voted no.

L. EXECUTIVE SESSION

L-1. The Board will meet in executive session to discuss and consider the Superintendent Evaluation. The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.

The Board went into Executive Session at 7:53 p.m.

M. OPEN SESSION

N. ADJOURNMENT

Without objection President Jochen adjourned the meeting at

Board President Board Secretary