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College Station Independent School District

 

 
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College Station Independent School District

Regular Board Meeting Minutes

Board Room

November 18, 2014 7:00 p.m.

 

 

ITEM NOS.

CONSENT

ITEMS

DESCRIPTIONS

 

A.

 

CALL TO ORDER

President Valerie Jochen called the meeting to order at 7:00 p.m.

 

 

 

B.

 

DECLARATION OF QUORUM/WELCOME

Six members were present: President Valerie Jochen, Vice-President Paul Dorsett, Secretary Jeff Harris and Trustees Carol Barrett, Quinn Williams, and Michael Wesson.  Trustee Michael Schaefer was sworn in at the beginning of the meeting, making the total members present seven.

 

 

 

C.

 

ELECTION

 

 

 

C-1.

 

Administer Oath of Office to Elected Board Members

a.     Michael Schaefer, Place 6

b.     Valerie Jochen, Place 7

The Honorable Nancy Berry, Mayor of College Station, ceremoniously issued the Oath of Office to Valerie Jochen, Place 7 and Michael Schaefer, Place 6.  Cari Horn, Notary Public, State of Texas, officially swore in the above listed Board Members.

 

 

 

D.

 

RECOGNITIONS

D-1.

 

Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence

a.     Creek View Elementary

i.       Catherine Hanik

b.     Greens Prairie Elementary

i.       Garrison Fortner

ii.     Grant Fortner

iii.    Ja'Marrian Davis

 

D-2.

 

Students

The CSHS State FCCLA Culinary Champions Team

a.     Jayme Holden

b.     Kiahna Butterfield

c.     Kaitlyn Hunter

d.     Teacher: Catherine Parsi

D-3.

 

Employees

Texas Association of School Business Official Certifications

a.     Debra Parks

b.     Carmella Shafer

c.     Carla Merritt

D-4.

 

Recognize artwork provided by Creek View Elementary, Greens Prairie Elementary, Southwood Valley Elementary and South Knoll Elementary

·       President Valerie Jochen acknowledged the artwork adorning the wall of the Boardroom.

 

 

 

E.

 

CONSENT AGENDA

·       Items H, K-5, K-6, K-7, K-8, K-9 and L-2 were listed on the Consent Agenda.

 

MOTION 4514: Vice-President Paul Dorsett made a motion to approve the consent Agenda as presented.  Trustee Michael Wesson seconded the motion.  The motion passed with seven ayes and zero nos.

 

 

 

F.

 

BOARD

F-1.

 

Consideration, discussion and possible action related to reorganization of Board officers

·       President Valerie Jochen moved Item F-1 to the end of the meeting to be discussed in Executive Session in accordance with Section 551.074 of the Texas Government Code as listed below.

F-2.

 

Board Directions and Reports/Announcements/ Superintendent Reports and Announcements

 

Board

      CSISD Education Foundation

50 Men fundraising already raised 70% of 120,000. This year’s raffle includes a dinner and skeet shoot provided by Representative Kyle Kacal, a Barreta shotgun and jewelry; the Star Educator Program is in full swing; the Education Foundation School and Family magazine will be coming home with K-8 students.  

      District Educational Improvement Council

DEIC met last week to discuss the proposed 2015-2016 School Calendar options.

      Audit Committee

      Head Start Policy Council

      Intergovernmental Relations Liaison

      Personnel Advisory Council Liaison

      School Health Education Council

      Upcoming Events

 

Superintendent

      Upcoming events

Thursday is a big day in CSISD starting with the 9:00 am groundbreaking for Spring Creek Elementary. The A&M Consolidated girls’ volleyball team will be playing in Garland for the State semifinals. CSISD has had lots of success this fall in athletics with five teams advancing to the State level. Leadership CSISD will begin in the spring.  To apply for this opportunity please visit www.csisd.org

 

G.

 

HEARING OF CITIZENS (Non-Agenda/Agenda Items)

·       One card was turned in to speak regarding an Agenda Item.  Therefore the speaker will be heard during that agenda item.

 

 

 

H.

MINUTES

      October 21, 2014 Public Hearing Minutes FIRST Report

      October 21, 2014 Public Hearing Minutes Accelerated Instruction

      October 21, 2014 Board Workshop Minutes

      October 21, 2014 Regular Board Meeting Minutes

      November 12, 2014 Special Meeting Minutes - Canvass

 

 

 

I.

 

CURRICULUM AND INSTRUCTION

 

 

 

J.

 

PERSONNEL

 

 

 

K.

 

BUSINESS

K-1.

 

Receive Report from CSISD Child Nutrition Department

·       Walker Memo

Diane Dahm, Director for Child Nutrition Services, gave a report to the Board on Child Nutrition Services in College Station ISD. 

K-2.

 

Consider action to remove from the table the recommendation to approve printer-copier agreement with Imagenet as tabled on July 15, 2014.

·       Walker Memo

 

MOTION 4515: Secretary Jeff Harris made a motion to remove from the table the recommendation to approve the printer-copier agreement with Imagenet as tabled on July 15, 2014.   Vice President Paul Dorsett seconded the motion. The motion passed with seven ayes and zero nos.

K-3.

 

Consider action regarding the recommendation to not approve printer-copier agreement with Imagenet as presented on July 15, 2014.

·       Walker Memo

 

MOTION 4516: Vice President Paul Dorsett made a motion to not approve the printer-copier agreement with Imagenet as presented on July 15, 2014.   Trustee Quinn Williams seconded the motion.   The motion passed with seven ayes and zero nos. 

K-4.

 

Consider action to award Request for Proposal #15-002 Copier and Managed Print Services to Imagenet - Compatible Toner Option for the estimated annual amount of $557,605.90 with implementation beginning January 1, 2015 and extending through December 31, 2018.

·       Walker Memo

·       Walker Attachment

o   Glynn Walker, Deputy Superintendent for Business and Operations, reviewed the process used for the Request for Proposal, including the schedule of events, criteria for evaluation of the best value for the district, and the best value determination criteria.  Mr. Walker then reviewed the scoring evaluation, the scope of work of the committee and their objectives.  As a result of the work of the committee, the recommendation was made to award the printing and manage print contract to Imagenet. 

o   Tracy Kyle of Kyle Office Products requested to address the Board of Trustees with public comments against the awarding of the contract to Imagenet instead of awarding the contract to Xerox. 

o   Trustee Carol Barrett and President Valerie Jochen had questions regarding the value we are receiving for the district based on the numbers presented by Ms. Kyle.  Mr. Walker explained the value to the district.

o   Trustee Michael Schafer asked for clarification about the number of years for the term of the contract. The contract is for four years. 

o   Vice President Paul Dorsett feels good about the process used by the district in making the determination.

 

MOTION 4517: Vice President Paul Dorsett made a motion to approve the Request for Proposal #15-002 as presented in Item K-4.  Trustee Quinn Williams seconded the motion.  The motion passed with seven ayes and zero nos.  

K-5.

Consider recommendation to contract with Southwest Securities to provide financial advisor services to the district effective January 1, 2015.

·       Walker Memo

·       Southwest Securities Attachment

K-6.

Consider purchase of five (5) heating units installed at the Transportation Center from Entech Sales and Service for $57,182.00 paid from 2013 Bond Funds.

·       Walker Memo

·       Pantel/Hall Memo

K-7.

Consider approval of monthly Head Start financial statements and credit card expenditures.

      Walker Memo

      Balance Sheet

K-8.

     

Consider approval of monthly budget amendments.

      Walker Memo

      General Fund Report

K-9.

     

Consider approval of financial reports.

      Walker Memo

      Balance Sheets

 

 

 

L.

 

FACILITIES

L-1.

 

Consider approval of the Guaranteed Maximum Price (GMP), the total project budget, authorization for the Superintendent or his designee to execute necessary documents associated therewith, and the authorization to proceed with the work associated with the Center for Alternative Learning project.

      Hall Memo

      Joeris Memo

Jon Hall, Executive Director for Facilities, presented the GMP associated with the Center for Alternative Learning.  Mr. Hall began by stating the bids originally came in over budget. Mr. Hall then reviewed the process for bringing the project back into budget after adjustments were made on certain items, including electrical, masonry, structural concrete and some finishes along with a process to eliminate overtime costs.  The new total project budget is $15,499,610, which is under budget by a total of $390. 

 

MOTION 4518:  Vice President Paul Dorsett made a motion to approve the Guaranteed Maximum Price as presented in Item L-1.  Trustee Carol Barrett seconded the motion.  The motion passed with seven ayes and zero nos. 

L-2.

Consider approval of the Application for Use of School Facilities for Grace Bible Church to rent a portion of Pebble Creek Elementary School for holding religious services each Sunday for the time period of August 2015 through August of 2018, and the authorization for the Superintendent or his designee to execute the necessary documents to approve this request.

      Hall Memo

      Facilities Use Application

 

 

 

M.

 

EXECUTIVE SESSION

M-1.

 

The Board will meet in executive session to discuss qualifications of executive board nominees.  The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.

 

The Board of Trustees moved into executive session at 8:06 p.m. to discuss qualifications of executive board nominees.

 

The Board of Trustees adjourned the Executive Session at 8:35 p.m.

 

 

 

N.

 

OPEN SESSION

The Board of Trustees reconvened in open Session at 8:36 p.m.

 

MOTION 4519: Trustee Carol Barrett made a motion to approve Valerie Jochen to serve as President, Paul Dorsett to serve as Vice President, and Jeff Harris to serve as Secretary.   Trustee Michael Schaefer seconded the motion.  The motion passed with seven ayes and zero nos. 

 

 

 

O.

 

ADJOURNMENT

Without objection, President Valerie Jochen adjourned the meeting at 8:40 p.m. 

 

 

 

 

                                                                        Valerie Jochen                                        

                                                                        BOARD PRESIDENT

 

The Board of Trustees reserves the right to go into executive session in accordance with Section 551.071 through 551.084 of the Texas Government Code to discuss any item(s) it is authorized to discuss in executive session in accordance with the Texas Open Meetings Act.  Any necessary Board action related to such item(s) will be taken in open session following executive session.

 

VJ/ch

Summary Notes have been placed beneath each Consent Agenda item for clarification purposes.  Individual Board Members review each Agenda Item at least 72 hours prior to the actual Board Meeting.

 

 

 

______________________________                        _______________________________

Valerie Jochen, President                                           Jeff Harris, Secretary