COLLEGE STATION INDEPENDENT SCHOOL DISTRICT
REGULAR BOARD MEETING
July 20, 2010 at 7:00 p.m.
CSISD Board Room – 1812 Welsh
A. CALL TO ORDER
President Randall Pitcock called the meeting to order at 7:03 p.m. and declared a quorum was present with six members present.
B. DECLARATION OF QUORUM/WELCOME
In attendance were President Randall Pitcock, Vice President Valerie Jochen, Secretary Paul Dorsett, Trustees Carol Barrett, Charlotte Slack, and Jeff Harris. Trustee Garland Watson was absent.
C-1. Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence
Superintendent Eddie Coulson recognized Summer School Enrichment Principal Robyn Keefer. Ms. Keefer introduced Jenny Langhoff, Alex Langhoff, Logan James, Surya Sunkari, Shreya Sunkari, and Josh Donovan The students led the audience in the pledges and the moment of silence.
a. Business Professionals of America National Championship – Sponsors Terri Casto, Kathy Fisher, Chris Fox, and Dianne Rister
Congratulations to Carol Fitz, who won in Extemporaneous Speaking and to Kaylan Venkatrahj, who finished runner up in Extemporaneous Speaking.
b. National Forensic League Debate Tournament – Sponsor Aimee Parsons
Congratulations to Carl Fitz – won the Domestic Extemporaneous Speaking, won one of the two Congressional Debates and won the public Forum Event at State; tied for 7th place in Public forum Debate at the National Tournament; Vivek Vadali – won Congressional House Debate at State, Semi-finalist in Student Congress at the National Tournament; and Kaylan Venkatraj – won the Public Forum event at State; tied for 7th place in Public Forum Debate at the National Tournament.
c. Media Tech Students place at Nationals – Sponsors Scott Faulk and Bart Taylor
Three 2010 AMC graduates recently placed in the Skills USA National Championship. Finn Lynn and Ellen Bruxvoort placed second in Television Production and Jeremy Frye placed second in Computer Programming.
d. “Outstanding Performers” at the 2010 Texas State Orchestra solo-Ensemble String Solo Contest – Sponsor Jeff Hill
Out of 22,000 musicians who performed only 231 students earned the distinguished honor of being recognized as an Outstanding Performer. Three of those are A&M Consolidated High School students: Congratulations to: Joshua Ho, Alex Reese, and Serena Wang.
e. Softball All-State – Sponsor Billy Hicks
Sarah Allison, a catcher, was selected to play in the Texas Girls Coaches Association’s all-star game. She was also named to the Academic All-State Softball Team. Sarah was also chosen for the Texas Sports Writers Association All-State Softball third team.
Jordan Berry, an outfielder, was named part of a five-player Brazos Valley contingent on the Texas Girls Coaches Association’s All-State Softball Team. She also received Honorable Mention for the Texas Sports Writers Association All-State Softball Team.
Jordan Bettiol, an outfielder, was chosen the Texas Sports Writers Association All-State Softball Third Team
Sarah Bowman was named to the Texas Girls Coaches Association’s Academic All-State Softball Team.
Sarh Halliwell, a pitcher, was chosen for the Texas Sports Writers Association All-State Softball Third Team.
Coach Billy Hicks was named District 12-5A coach of the Year and Brazos Valley Coach of the Year.
f. Softball – National – Sponsor Billy Hicks
National Fast Pitch Coaches Association, South Central Regional Team
Congratulations to Sarah Allison, a catcher, First team; Sarah Halliwell, a pitcher, Second Team
C-3. Recognize Campus Artwork provided by students from Summer School Elementary Enrichment students
Student artwork adorned the Board Room walls and was enjoyed by all.
D-1. Board Directions and Reports/Announcements/Superintendent Reports and Announcements
Trustee Carol Barrett reported regarding the Head Start Policy Council. She attended an Early Head Start Meeting, an exciting BIG project which is a great addition to this community. Early interventions are building trust, changing family structure and changing thinking. 100 different families are being served.
Trustee Jeff Harris reported that he attended the Education Foundation meeting and the featured event for the 2010-2011 school year will be the 50 Men Who Can Cook event.
President Randall Pitcock reported that CRSS Board training continues.
Superintendent Eddie Coulson reported that auditors are in the district doing pre-work. The staff returns to work 8/13/10 with a “We’re Ready to Roll” Rally at Central Baptist Church, beginning at 8:30 a.m.
E. HEARING OF CITIZENS (Non-Agenda/Agenda Items)
F. CONSENT AGENDA
Agenda Item G – APPROVAL OF MINUTES – June 15, 2010 Workshop Minutes and June 15, 2010 Regular Board Minutes ; Agenda Item H – CURRICULUM AND INSTRUCTION: Agenda Item H-2: Consider approval of Shared Services Agreements with Region VI; Agenda Item I - PERSONNEL: Agenda Item I-1: Consider approval of Resignations; Agenda Item I-2: Consider approval of Employments; Agenda item I-3: Consider approval of 2010-2011 Teacher Observation and Appraisal Calendar; Agenda Item J - BUSINESS: Agenda Item J-3: Consider approval of renewal for: (a) Property, General Liability, Auto Liability and Auto Physical Damage Insurance and (b) Student Athletic Insurance , Agenda Item J-4: Consider responses to Request for Proposals for Building supplies RFP #10-0-17; Agenda Item J-5: Consider approval of Chapter 41 Agreement for the Purchase of Attendance Credits from the State for the 2010-2011 school year; Agenda Item J-6: Consider approval of Monthly Budget Amendments; Agenda Item J-7: Consider approval of Monthly Financial Reports;
MOTION 4206: I move approval of the Consent Agenda, as presented. The motion was made by Trustee Charlotte Slack and seconded by Vice President Valerie Jochen. The motion passed with six ayes and zero nos There was one absence.
H. CURRICULUM AND INSTRUCTION
H-1. Consider approval of a Waiver for the Sixth Grade Spanish Literature Textbook Adoption
President Randall Pitcock recognized Superintendent Eddie Coulson who introduced Director of Instruction Donna Adams. Ms. Adams reported that the adoption of textbooks is an annual process instituted by the Texas Education Agency on a cycle for each of the content areas taught in our schools. During the 2009-2010 year the adoption cycle focused on the following areas: Reading K-5, Spanish Reading K-5, Literature 6-8, Reading Elective 6-8, Literature I-IV, AP English Language, AP English Literature, English I & II for Speakers of Other Languages, and English language Proficiency Standards, 9-12, Teacher Edition. The adoption also included Spanish Literature for 6th Grade. No vendors submitted textbooks for consideration. Therefore, members of the committee reviewed available materials and chose, Nuevo Siglo de Espanol Lenguaje. A waiver will need to be submitted to the Texas Education Agency for approval of purchasing these materials. Once the materials are purchased, TEA will reimburse the district the amount allotted by the agency.
MOTION 4207: I move approval of the submittal of the waiver to the Texas Education Agency for the purchase of Nuevo Siglo de Espanol Lenguaje, as presented. The motion was made by Secretary Paul Dorsett and seconded by Trustee Jeff Harris. The motion passed with six ayes and zero nos. There was one absence.
J-1. Consider establishing meeting dates for Public Hearing on Budget Adoption and Tax Rate for 2010-2011 fiscal year
Superintendent Eddie Coulson recognized Chief Financial Officer Amanda Dotson who reported to the Trustees related to establishing a meeting date for a Public Hearing on Budget Adoption and Tax Rate for 2010-2011 fiscal year. State Law requires that the District’s budget for the 2010-2011 fiscal year must be prepared on or before August 20, 2010 and adopted by the Board on or before August 31, 2010. The Truth In taxation Statutes also require that a Public Hearing be held in which the budget and tax rate will be discussed. Two factors are of particular impact to the scheduling process:
· The Commissioner of Education must approve the District’s plan to equalize the wealth for the 2010-2011 budget year. Current state law prohibits the district from adopting a tax rate until the commissioner has approved the wealth equalization plan for that year.
· The budget may be adopted by the Board after the Hearing is conducted. The tax rate cannot be adopted until after the Hearing is conducted and the Commissioner’s approval of the wealth equalization plan is obtained.
MOTION 4208: I move approval of Tuesday, August 17, 2010 as the meeting date for the Public Hearing on Budget Adoption and Tax Rate for the 2010-2011 fiscal year, as presented. The motion was made by Trustee Charlotte Slack and seconded by Vice President Valerie Jochen. The motion passed with six ayes and zero nos. There was one absence.
J-2. Consideration and possible approval of a Financing Plan to issue $65,000,000 Unlimited Tax School Building Bonds, Series 2010; authorizing staff and consultants to proceed with document preparation
Superintendent Eddie Coulson recognized Chief Financial Officer Amanda Dotson who introduced Victor Quiroga of Southwest Securities. Mr. Quiroga reported to the Trustees regarding the financing plan particulars as they relate to Unlimited Tax School Building Bonds, Series 2010.
MOTION 4209: I move approval of issuing tax exempt bonds as the financing plan to i8ssue $65,000,000 Unlimited Tax School Building Bonds, Series 2010, as presented. The motion was made by Trustee Jeff Harris and seconded by Trustee Carol Barrett. The motion passed with six ayes and zero nos. There was one absence.
K. ADMINISTRATIVE SERVICES
K-1. Receive Report related to Credit by Exam from Dr. Leslie Schueckler, Director of Assessment
Superintendent Eddie Coulson recognized Leslie Schueckler, Director of Assessment, who reported to the Board of Trustees regarding Credit by Exam. Credit by Exam is an assessment which provides opportunities for students to test out of a course(s) or an entire grade. It involves courses in which the student has had no previous formal instruction. The service is for students going into grades Kindergarten – 12th Grade, is aligned with Texas Essential knowledge & Skills (TEKS), was developed and graded by Texas Tech University whereby review materials are available and two testing opportunities are offered each year – one week in June and another in July. There is an application process whereby approval by the current principal and counselor is required. Communications are via CSISD website and campuses who share information with students and parents, and is offered at no cost to participants – CSISD currently pays $15 per test fee.
Students who are five years old by September 1st may test out of Kindergarten by scoring at least the 90th percentile on all sections of the ITBS (Level 6 Complete Battery – reading, language and math) and rated “acceptable” on the CSISD Informal Observation Instrument for Beginning Grade 1 Students.
At the Elementary level, students must score 90% or above in language arts, math, science & social studies to advance to the next grade.
At the Secondary level (Grades 6-12), for full year courses students must score at 90% or above for both semesters. Scores are not averaged. The most commonly taken CBE is 6th grade mathematics.
In 2008 - 72 students tested with approximately 59% scoring 90% or higher; in 2009 – 122 students tested with approximately 54% scoring 90% or higher; in 2010 – Only June results available at this time and show 44 students tested with approximately 64%scoring 90% or higher.
L. EXECUTIVE SESSION
L-1. The board will meet in closed session to conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property because the deliberation in an open meeting would have a detrimental effect on the position of the District in negotiations with a third party. The executive session deliberations will be held pursuant to the “Deliberation Regarding Real Property; Closed Meeting” exception to the T2exas Open Meetings Act as set forth in Section 551.0742 of the Texas Government Code.
The Board went into Executive Session at 7:40 p.m.
L-2. The Board will meet in executive session to discuss and consider the Superintendent Evaluation and amendments/modifications to the Superintendent Contract. The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code
The Board went into Executive Session at 7:40 p.m.
M. OPEN SESSION
The Board returned to Open Session at 8:59 p.m.
MOTION 4210: I move to increase the Superintendent salary pay by 1% and extend his contract by one year. The motion was made by Trustee Charlotte Slack and seconded by Vice President Valerie Jochen. The motion passed 6-0. There was one absence.
Without objection, President Pitcock adjourned the meeting at 9:01 p.m.
RANDALL PITCOCK PAUL DORSETT
RANDALL PITCOCK PAUL DORSETT