COLLEGE
STATION INDEPENDENT SCHOOL DISTRICT
REGULAR
BOARD MEETING
July
20, 2010 at 7:00 p.m.
CSISD
Board Room – 1812 Welsh
A.
CALL TO ORDER
President
Randall Pitcock called the meeting to order at 7:03
p.m. and declared a quorum was present with six members present.
B.
DECLARATION OF QUORUM/WELCOME
In
attendance were President Randall Pitcock, Vice
President Valerie Jochen, Secretary Paul Dorsett, Trustees
Carol Barrett, Charlotte Slack, and Jeff Harris. Trustee Garland Watson was absent.
C.
RECOGNITIONS
C-1. Pledge
of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence
Superintendent
Eddie Coulson recognized Summer School Enrichment Principal Robyn Keefer. Ms. Keefer introduced Jenny Langhoff, Alex Langhoff, Logan
James, Surya Sunkari, Shreya
Sunkari, and Josh Donovan The students led the audience in the pledges
and the moment of silence.
C-2. Students
a. Business
Professionals of America National Championship – Sponsors Terri Casto, Kathy Fisher, Chris Fox, and Dianne Rister
Congratulations
to Carol Fitz, who won in Extemporaneous Speaking and to Kaylan
Venkatrahj, who finished runner up in Extemporaneous
Speaking.
b. National
Forensic League Debate Tournament – Sponsor Aimee Parsons
Congratulations
to Carl Fitz – won the Domestic Extemporaneous Speaking, won one of the two
Congressional Debates and won the public Forum Event at State; tied for 7th
place in Public forum Debate at the National Tournament; Vivek
Vadali – won Congressional House Debate at State,
Semi-finalist in Student Congress at the National Tournament; and Kaylan Venkatraj – won the Public
Forum event at State; tied for 7th place in Public Forum Debate at
the National Tournament.
c. Media
Tech Students place at Nationals – Sponsors Scott Faulk and Bart Taylor
Three
2010 AMC graduates recently placed in the Skills USA National
Championship. Finn Lynn and Ellen Bruxvoort placed second in Television Production and Jeremy
Frye placed second in Computer Programming.
d. “Outstanding
Performers” at the 2010 Texas State Orchestra solo-Ensemble String Solo Contest
– Sponsor Jeff Hill
Out
of 22,000 musicians who performed only 231 students earned the distinguished
honor of being recognized as an Outstanding Performer. Three of those are A&M Consolidated High
School students: Congratulations
to: Joshua Ho, Alex Reese, and Serena
Wang.
e. Softball
All-State – Sponsor Billy Hicks
Sarah
Allison, a catcher, was selected to play in the Texas Girls Coaches
Association’s all-star game. She was
also named to the Academic All-State Softball Team. Sarah was also chosen for the Texas Sports
Writers Association All-State Softball third team.
Jordan
Berry, an outfielder, was named part of a five-player Brazos Valley contingent
on the Texas Girls Coaches Association’s All-State Softball Team. She also received Honorable Mention for the
Texas Sports Writers Association All-State Softball Team.
Jordan
Bettiol, an outfielder, was chosen the Texas Sports
Writers Association All-State Softball Third Team
Sarah
Bowman was named to the Texas Girls Coaches Association’s Academic All-State
Softball Team.
Sarh Halliwell, a pitcher, was chosen for the Texas Sports
Writers Association All-State Softball Third Team.
Coach
Billy Hicks was named District 12-5A coach of the Year and Brazos Valley Coach
of the Year.
f. Softball –
National – Sponsor Billy Hicks
National
Fast Pitch Coaches Association, South Central Regional Team
Congratulations
to Sarah Allison, a catcher, First team; Sarah Halliwell,
a pitcher, Second Team
C-3. Recognize
Campus Artwork provided by students from Summer School Elementary Enrichment
students
Student
artwork adorned the Board Room walls and was enjoyed by all.
D.
BOARD
D-1. Board
Directions and Reports/Announcements/Superintendent Reports and Announcements
Trustee
Carol Barrett reported regarding the Head Start Policy Council. She attended an Early Head Start Meeting, an
exciting BIG project which is a great addition to this community. Early interventions are building trust,
changing family structure and changing thinking. 100 different families are being served.
Trustee
Jeff Harris reported that he attended the Education Foundation meeting and the
featured event for the 2010-2011 school year will be
the 50 Men Who Can Cook event.
President
Randall Pitcock reported that CRSS Board training
continues.
Superintendent
Eddie Coulson reported that auditors are in the district doing pre-work. The staff returns to work 8/13/10 with a
“We’re Ready to Roll” Rally at Central Baptist Church, beginning at 8:30 a.m.
E.
HEARING OF CITIZENS (Non-Agenda/Agenda Items)
None
F.
CONSENT AGENDA
Agenda
Item G – APPROVAL OF MINUTES – June 15, 2010
Workshop Minutes and June 15, 2010 Regular Board Minutes ; Agenda Item H –
CURRICULUM AND INSTRUCTION: Agenda Item H-2: Consider approval of Shared
Services Agreements with Region VI; Agenda
Item I - PERSONNEL: Agenda Item I-1: Consider approval of Resignations; Agenda Item I-2: Consider approval of
Employments; Agenda item I-3: Consider
approval of 2010-2011 Teacher Observation and Appraisal Calendar; Agenda
Item J - BUSINESS: Agenda Item J-3: Consider approval of renewal for: (a)
Property, General Liability, Auto Liability and Auto Physical Damage Insurance
and (b) Student Athletic Insurance , Agenda Item J-4: Consider responses to
Request for Proposals for Building supplies RFP #10-0-17; Agenda Item J-5: Consider
approval of Chapter 41 Agreement for the Purchase of Attendance Credits from
the State for the 2010-2011 school year; Agenda Item J-6: Consider approval
of Monthly Budget Amendments; Agenda Item J-7: Consider approval of Monthly Financial
Reports;
MOTION 4206: I move approval of the
Consent Agenda, as presented. The motion
was made by Trustee Charlotte Slack and seconded by Vice President Valerie Jochen. The motion
passed with six ayes and zero nos There was one
absence.
H.
CURRICULUM AND INSTRUCTION
H-1.
Consider approval of a Waiver for the Sixth Grade Spanish Literature
Textbook Adoption
President
Randall Pitcock recognized Superintendent Eddie
Coulson who introduced Director of Instruction Donna Adams. Ms. Adams reported that the adoption of
textbooks is an annual process instituted by the Texas Education Agency on a
cycle for each of the content areas taught in our schools. During the 2009-2010 year the adoption cycle
focused on the following areas: Reading
K-5, Spanish Reading K-5, Literature 6-8, Reading Elective 6-8, Literature
I-IV, AP English Language, AP English Literature, English I & II for
Speakers of Other Languages, and English language Proficiency Standards, 9-12,
Teacher Edition. The adoption also
included Spanish Literature for 6th Grade. No vendors submitted textbooks for
consideration. Therefore, members of the
committee reviewed available materials and chose, Nuevo Siglo
de Espanol Lenguaje. A waiver will need to be submitted to the
Texas Education Agency for approval of purchasing these materials. Once the materials are purchased, TEA will
reimburse the district the amount allotted by the agency.
MOTION 4207: I move approval of the submittal
of the waiver to the Texas Education Agency for the purchase of Nuevo Siglo de Espanol Lenguaje, as presented.
The motion was made by Secretary Paul Dorsett and seconded by Trustee
Jeff Harris. The motion passed with six
ayes and zero nos. There was one
absence.
J.
BUSINESS
J-1. Consider
establishing meeting dates for Public Hearing on Budget Adoption and Tax Rate
for 2010-2011 fiscal year
Superintendent
Eddie Coulson recognized Chief Financial Officer Amanda Dotson who reported to
the Trustees related to establishing a meeting date for a Public Hearing on
Budget Adoption and Tax Rate for 2010-2011 fiscal year. State Law requires that the District’s budget
for the 2010-2011 fiscal year must be prepared on or
before August 20, 2010 and adopted by the Board on or before August 31,
2010. The Truth In taxation Statutes
also require that a Public Hearing be held in which the budget and tax rate
will be discussed. Two factors are of
particular impact to the scheduling process:
·
The Commissioner of Education must approve
the District’s plan to equalize the wealth for the 2010-2011 budget year. Current state
law prohibits the district from adopting a tax rate until the commissioner has
approved the wealth equalization plan for that year.
·
The budget may be adopted by the Board after
the Hearing is conducted. The tax rate
cannot be adopted until after the Hearing is conducted and the Commissioner’s
approval of the wealth equalization plan is obtained.
MOTION 4208: I move approval of Tuesday,
August 17, 2010 as the meeting date for the Public Hearing on Budget Adoption
and Tax Rate for the 2010-2011 fiscal year, as
presented. The motion was made by
Trustee Charlotte Slack and seconded by Vice President Valerie Jochen. The motion
passed with six ayes and zero nos. There
was one absence.
J-2. Consideration
and possible approval of a Financing Plan to issue $65,000,000 Unlimited Tax
School Building Bonds, Series 2010; authorizing staff and consultants to
proceed with document preparation
Superintendent
Eddie Coulson recognized Chief Financial Officer Amanda Dotson who introduced
Victor Quiroga of Southwest Securities. Mr. Quiroga
reported to the Trustees regarding the financing plan particulars as they
relate to Unlimited Tax School Building Bonds, Series 2010.
MOTION 4209: I move approval of issuing
tax exempt bonds as the financing plan to i8ssue $65,000,000 Unlimited Tax
School Building Bonds, Series 2010, as presented. The motion was made by Trustee Jeff Harris
and seconded by Trustee Carol Barrett.
The motion passed with six ayes and zero nos. There was one absence.
K.
ADMINISTRATIVE SERVICES
K-1. Receive
Report related to Credit by Exam from Dr. Leslie Schueckler,
Director of Assessment
Superintendent
Eddie Coulson recognized Leslie Schueckler, Director
of Assessment, who reported to the Board of Trustees regarding Credit by Exam. Credit by Exam is an assessment which
provides opportunities for students to test out of a course(s) or an entire
grade. It involves courses in which the student
has had no previous formal instruction.
The service is for students going into grades Kindergarten – 12th
Grade, is aligned with Texas Essential knowledge &
Skills (TEKS), was developed and graded by Texas Tech University whereby review
materials are available and two testing opportunities are offered each year –
one week in June and another in July.
There is an application process whereby approval by the current
principal and counselor is required.
Communications are via CSISD website and campuses who
share information with students and parents, and is offered at no cost to
participants – CSISD currently pays $15 per test fee.
Students
who are five years old by September 1st may test out of Kindergarten
by scoring at least the 90th percentile on all sections of the ITBS
(Level 6 Complete Battery – reading, language and math) and rated “acceptable”
on the CSISD Informal Observation Instrument for Beginning Grade 1 Students.
At
the Elementary level, students must score 90% or above in language arts, math,
science & social studies to advance to the next grade.
At
the Secondary level (Grades 6-12), for full year courses students must score at
90% or above for both semesters. Scores
are not averaged. The most commonly
taken CBE is 6th grade mathematics.
In
2008 - 72 students tested with approximately 59% scoring 90% or higher; in 2009
– 122 students tested with approximately 54% scoring 90% or higher; in 2010 –
Only June results available at this time and show 44 students tested with
approximately 64%scoring 90% or higher.
L.
EXECUTIVE SESSION
L-1. The
board will meet in closed session to conduct a closed meeting to deliberate the
purchase, exchange, lease, or value of real property because the deliberation
in an open meeting would have a detrimental effect on the position of the
District in negotiations with a third party.
The executive session deliberations will be held pursuant to the
“Deliberation Regarding Real Property; Closed Meeting” exception to the T2exas
Open Meetings Act as set forth in Section 551.0742 of the Texas Government
Code.
The
Board went into Executive Session at 7:40 p.m.
L-2. The
Board will meet in executive session to discuss and consider the Superintendent
Evaluation and amendments/modifications to the Superintendent Contract. The executive session deliberations will be
held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas
Open Meetings Act as set forth in Section 551.074 of the Texas Government Code
The
Board went into Executive Session at 7:40 p.m.
M.
OPEN SESSION
The
Board returned to Open Session at 8:59 p.m.
MOTION 4210: I move to increase the
Superintendent salary pay by 1% and extend his
contract by one year. The motion was
made by Trustee Charlotte Slack and seconded by Vice President Valerie Jochen. The motion
passed 6-0. There was one absence.
N.
ADJOURNMENT
Without
objection, President Pitcock adjourned the meeting at
9:01 p.m.
RANDALL
PITCOCK PAUL DORSETT
RANDALL
PITCOCK PAUL
DORSETT
PRESIDENT SECRETARY