COLLEGE
STATION INDEPENDENT SCHOOL DISTRICT
REGULAR
BOARD MEETING
October
19, 2010 at 7:00 p.m.
CSISD
Board Room – 1812 Welsh
A.
CALL TO ORDER
President
Randall Pitcock called the meeting to order at 7:00 p.m. and declared a quorum
was present with seven members present.
B.
DECLARATION OF QUORUM/WELCOME
In
attendance were President Randall Pitcock, Vice President Valerie Jochen, Secretary
Paul Dorsett, Trustees Carol Barrett, Charlotte Slack, Garland Watson and Jeff
Harris.
C.
RECOGNITIONS
C-1. Pledge
of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence
Superintendent
Eddie Coulson recognized AMCMS student Shelby Billingsley and CSMS student Jessica
Brown. The students led the audience in the pledges
and the moment of silence.
C-2. Schools
a. Texas
Business and Education Coalition
A&M
Consolidated High School, Cypress Grove Intermediate School, Pebble Creek
Elementary School and Rock Prairie Elementary were recently named to the Texas
Business and Education Coalition (TBEC) Honor Roll. Less than 4% of the more that 8,000 Texas
public schools receive this honor. The
TBEC Honor Roll is the most prestigious award for sustained, academic
excellence in Texas. It recognized
schools that have demonstrated three years of consistent, high performance in
all subje3cts compared to other schools serving similar student populations. TBEC Honor Roll schools have the highest
percentage of students performing at the state’s most rigorous standard
(commended) in every subject. The awards
will be presented to the campus principals on Monday, November 15th
at an Awards Reception and Dinner in Austin sponsored by HEB. Congratulations to Buddy Reed – AMC High
School Principal, Rick Hill – Cypress Grove Intermediate School Principal,
Annette Roraback – Pebble Creek Elementary School
Principal, and Mike Martindale – Rock Prairie Elementary School Principal.
C-3. Board
a. TASB
“Good Governance Award”
Gary
Inmon, Schertz-Cibilo
Universal City Board Member, representing Texas Association of School Boards as
the President Elect presented the CSISD School Board Trustees the “Good
Governance” Award. Mr. Inmon reported that less than 10 districts across the state
of Texas have received this award – the top 1% of Boards. CSISD is the only district this year to
receive this award. President Pitcock appreciated
the words and stated that “’SUCCESS…each life…each day…each hour’ is very real
for us.”
President
Pitcock and Superintendent Coulson thanked Trustee Charlotte Slack for her
dedication and her leadership in leading this effort.
C-4. Recognize
Campus Artwork provided by students from A&M Consolidated Middle School
students taught by Art Teacher Melinda Loggins and
students from College Station Middle School taught by Art Teacher Sharon
Shimshack
Student
artwork adorned the Board Room walls and was enjoyed by all.
D.
BOARD
D-1. Board
Directions and Reports/Announcements/Superintendent Reports and Announcements
Secretary
Paul Dorsett reported that DEIC had met and was focused on Waivers for the
Texas Education Agency. DEIC elected a
chairman, Melissa Hamilton.
Trustee
Garland Watson reported that the Education Foundation is looking forward to the
Walk our Walk event on 10/18/10. He also
reported that the Intergovernmental Committee meeting will be rescheduled.
President
Randall Pitcock reported that the Wolf Pen TIF continues plans for a $2.8M
water feature. The committee keeps CSISD
up to date on activity because of our involvement with the TIF.
Trustee
Charlotte Slack reported that the board would be attending the TASA/TASB
Conference later in the month.
Superintendent
Eddie Coulson reported that the Board would be participating in CRSS training
on 10/1/10. He will also be attending
the TASA/TASB conference. Dr. Coulson
reported that CSISD has 9 National Merit Semi-Finalists that have been named.
D-2. Consideration,
discussion and possible action related to the attendance zones recommended on
August 30, 2010
Trustees
discussed the proposed attendance zones recommended on August 30, 2010. The Board talked of parameters and whether
the priorities set by the board last Spring still
remain the priorities this Fall.
MOTION 4219: I move to table the
discussion. The motion was made by
Vice-President Valerie Jochen and seconded by Secretary Paul Dorsett. The motion passed with seven ayes and zero
nos.
The
Trustees made plans to schedule a Board Workshop to continue discussion of
rezoning for Tuesday, October 5, 2010 at 4:00 p.m. in the CSISD Board Room.
E.
HEARING OF CITIZENS (Non-Agenda/Agenda Items)
1. James Benham
addressed the Trustees opposing the proposed Attendance Zones presented on
August 30, 2010.
2. Jay Johnson addressed the Trustees opposing
the proposed Attendance Zones presented on August 30l, 2010.
3. Brandy Hernandez addressed the Trustees
opposing the proposed Attendance Zones presented on August 30, 2010.
4. Beth Miles addressed the Trustees in support
of the proposed Attendance Zones presented on August 30, 2010.
5. Jamilia Blake
addressed the Trustees opposing the proposed Attendance Zones presented on
August 30, 2010.
F.
CONSENT AGENDA
Agenda
Item G – APPROVAL OF MINUTES – August 5, 2010
Workshop minutes, August 17, 2010 Workshop minutes, August 17, 2010 Public
Hearing minutes, August 17, 2010 Regular Board Meeting minutes; August 26, 2010
Workshop minutes, August 30, 2010 Workshop minutes, September 8, 2010 Public
Forum minutes, September 14, 2010 Public Forum minutes, September 16, 2010
Public Forum minutes ; Agenda Item I – CURRICULUM AND INSTRUCTION: Agenda
Item I-1: Consideration, discussion and possible action regarding approval
of Campus Improvement Plans; Agenda Item I-2: Consider approval of Board
Policy BAA Local, BDB Local, BED Local, BE Local, BBE Local and BBE Exhibit;
Agenda ItemI-3: Consideration, discussion and possible action related to the
TAKS Testing Waiver; Agenda Item I-4:
Consider approval of Expedited Waiver Related to the Timeline for New
Accelerated Instruction; Agenda Item I-5:
Consider approval of Head Start policies: (a) selection and
enrollment of head start/early head start children, (b) selection of head
start/early head start policy council members, and (c) coordination of head
start regulations with district personnel policies; Agenda Item J -
PERSONNEL: Agenda Item J-1: Consider approval of Resignations; Agenda Item J-2: Consider approval of
Employments; Agenda Item K -
BUSINESS: Agenda Item K-3: Consider authorization for
the opening of new accounts for the 2010 Bond Fund at the following
institutions: Citibank, TexPool, TEXSTAR, and Lone Star;
Item K-4: Consider approval of Annual Maintenance and Support Agreements
for: Hewlett Packard Hardware Maintenance and Software Support, and Sungard Public Sector, Inc. Software Support; Agenda Item
K-5: Consider approval of purchasing
cooperative fees report for the 2009-2010; Agenda ItemK-6: Consider approval
of Monthly Budget Amendments; Agenda Item K-7: Consider approval of Monthly Financial
Reports; Agenda Item L –
ADMINISTRATIVE SERVICES: Agenda ItemL-2:
Consider approval of an Interlocal Agreement between the Brazos County Health Department (“Department”),
and College Station Independent School District (the “District”) covering the
use of district facilities for mass immunizations or treatment in the case of a
public health emergency.
MOTION 4220: I move approval of the
Consent Agenda, as presented. The motion
was made by Vice President Valerie Jochen and seconded by Trustee Charlotte
Slack. The motion passed with seven ayes
and zero nos.
H.
COMMUNICATIONS
H-1.
Receive Report regarding Communication Services from Chuck
Glenewinkel, Director for Communication
Superintendent
Eddie Coulson introduced Director for Communications Chuck Glenewinkel. Mr. Glenewinkel reported regarding the
importance of strong communication services.
CSISD communicates through Media Relations (90 press releases since
September 2009), through Website content, taking and editing photos, sending
home flyers with students and through our front desk receptionists. Some of the new things that the
Communications Department does is Facebook,
taking/editing video, Graphic design, Channel 19 and Football, SchoolMessenger
and WTAW interviews. Other areas that
the Communications staff works with are Volunteers, in Public Schools, Material
Distribution, Employee Social Media Use, Schedule outings for Central Office
Administration, Citywide PTO Treasurer, Monitor the internet for CSISD banter,
Coordinate district-wide fundraisers and events, and Coordinate Public
Information Act Requests. Next Steps for
the Communications Department is Explore more social media options – like
twitter, flickr, YouTube, Evaluate the Webpage, Tell
more CSISD stories, and Use more photos and videos to tell stories.
K.
BUSINESS
K-1. Consider
adoption of Resolution stating that the Board of Trustees has reviewed the
Investment Policy and Investment Strategies
Superintendent
Eddie Coulson recognized Deputy Superintendent Glynn Walker who reported that
Section 2256.005(e), Texas Government Code, titled as the Public Fund
Investment Act, requires the governing body of an investing entity to review
its investment policy and investment strategies not less than annually. The Act
also requires the governing body to adopt a written instrument by rule, order,
ordinance, or resolution stating that it has reviewed the investment policy and
investment strategies. The written
instrument must record any changes made to either the investment policy or
investment strategies. There are no
changes that are recommended for adoption to the investment policy and
investment strategies.
MOTION 4221: I move approval of the Resolution
stating that the Board of Trustees has reviewed the Investment Policy and
Investment Strategies, as presented. The
motion was made by Vice President Valerie Jochen and seconded by Secretary Paul
Dorsett. The motion passed with seven ayes
and zero nos.
K-2. Consider
approval of the Quarterly Investment Report for the three months ended August
31, 2010, and an Annual Portfolio Report for the year ended August 31, 2010
Superintendent
Eddie Coulson recognized Deputy Superintendent Glynn Walker who reported that
The Public Funds Investment Act (The Act) requires that a quarterly report of
all District investments be provided to the Superintendent and Board of School
Trustees and further requires the District’s investments officers to meet
continuing education requirements. The
District’s investment officer is in compliance with those continuing education
requirements.
MOTION 4222: I move approval of the Quarterly
Investment Report for the three months ended August 31, 2010, and an Annual
Portfolio Report for the year ended August 31, 2010, as presented. The motion was made by Trustee Charlotte
Slack and seconded by Trustee Garland Watson.
The motion passed with seven ayes and zero nos.
L.
ADMINISTRATIVE SERVICES
L-1.. Consider approval of a participation
agreement with the City of College Station associated with the construction and
improvement of certain infrastructure, including the expansion of Royder Road
near the intersection of Royder Road and Greens Prairie Trail
Superintendent
Eddie Coulson recognized Deputy Superintendent for Administrative Services
Clark Ealy who reported that College Station ISD is currently constructing its
eighth elementary school, Greens Prairie Elementary, at the corner of Royder
Road and Greens Prairie Trail. In our
background work prior to the 2009 bond, the district identified the need for
improvement of Royder Road to facilitate bus and/or car traffic flow. The district projected that costs of the
upgrades at $300,000 and included that figure in the overall cost projections
shared with voters in 2009. State law
and attorney general opinions prescribe only a couple of ways that an
independent school district can expend district resources for improvement of
infrastructure on property not owned or leased by the school district. One of those avenues is through a
participation agreement with the City of College Station. The city and school district have worked on
this agreement, the scope of the project and the amount of participation by
both entities. The City of College
Station will complete the project, and College Station ISD will be responsible
for one-half of the costs associated with the construction not to exceed
$300,000.
MOTION 4223: I move approval of the participation
agreement with the City of College Station associated with the construction and
improvement of certain infrastructure, including the expansion of Royder Road
near the intersection of Royder Road and Greens Prairie Trail, as
presented. The motion was made by Trustee
Charlotte Slack and seconded by Secretary Paul Dorsett. The motion passed with seven ayes and zero
nos.
M.
EXECUTIVE SESSION
The
Board went into Executive Session at 9:00 p.m.
M-1. Executive
session to conduct a closed meeting to deliberate the purchase, exchange,
lease, or value of real property because the deliberation in an open meeting
would have a detrimental effect on the position of the District in negotiations
with a third party. The executive
session deliberations will be held pursuant to the “Deliberation Regarding Real
Property; Closed Meeting” exception to the Texas Open Meetings Act as set forth
in Section 551.0742 of the Texas Government Code
M-2. The
Board will meet in executive session to discuss the Superintendent Quarterly
Review. The executive session
deliberations will be held pursuant to the “Personnel Matters; Closed Meeting”
exception to the Texas Open Meetings Act as set forth in Section 551.074 of the
Texas Government Code.
M.
ADJOURNMENT
Without
objection, President Pitcock adjourned the meeting at
RANDALL
PITCOCK PAUL DORSETT
RANDALL
PITCOCK PAUL
DORSETT
PRESIDENT SECRETARY