COLLEGE STATION INDEPENDENT SCHOOL DISTRICT
REGULAR BOARD MEETING
October 19, 2010 at 7:00 p.m.
CSISD Board Room – 1812 Welsh
A. CALL TO ORDER
President Randall Pitcock called the meeting to order at 7:00 p.m. and declared a quorum was present with seven members present.
B. DECLARATION OF QUORUM/WELCOME
In attendance were President Randall Pitcock, Vice President Valerie Jochen, Secretary Paul Dorsett, Trustees Carol Barrett, Charlotte Slack, Garland Watson and Jeff Harris.
C-1. Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence
Superintendent Eddie Coulson recognized AMCMS student Shelby Billingsley and CSMS student Jessica Brown. The students led the audience in the pledges and the moment of silence.
a. Texas Business and Education Coalition
A&M Consolidated High School, Cypress Grove Intermediate School, Pebble Creek Elementary School and Rock Prairie Elementary were recently named to the Texas Business and Education Coalition (TBEC) Honor Roll. Less than 4% of the more that 8,000 Texas public schools receive this honor. The TBEC Honor Roll is the most prestigious award for sustained, academic excellence in Texas. It recognized schools that have demonstrated three years of consistent, high performance in all subje3cts compared to other schools serving similar student populations. TBEC Honor Roll schools have the highest percentage of students performing at the state’s most rigorous standard (commended) in every subject. The awards will be presented to the campus principals on Monday, November 15th at an Awards Reception and Dinner in Austin sponsored by HEB. Congratulations to Buddy Reed – AMC High School Principal, Rick Hill – Cypress Grove Intermediate School Principal, Annette Roraback – Pebble Creek Elementary School Principal, and Mike Martindale – Rock Prairie Elementary School Principal.
a. TASB “Good Governance Award”
Gary Inmon, Schertz-Cibilo Universal City Board Member, representing Texas Association of School Boards as the President Elect presented the CSISD School Board Trustees the “Good Governance” Award. Mr. Inmon reported that less than 10 districts across the state of Texas have received this award – the top 1% of Boards. CSISD is the only district this year to receive this award. President Pitcock appreciated the words and stated that “’SUCCESS…each life…each day…each hour’ is very real for us.”
President Pitcock and Superintendent Coulson thanked Trustee Charlotte Slack for her dedication and her leadership in leading this effort.
C-4. Recognize Campus Artwork provided by students from A&M Consolidated Middle School students taught by Art Teacher Melinda Loggins and students from College Station Middle School taught by Art Teacher Sharon Shimshack
Student artwork adorned the Board Room walls and was enjoyed by all.
D-1. Board Directions and Reports/Announcements/Superintendent Reports and Announcements
Secretary Paul Dorsett reported that DEIC had met and was focused on Waivers for the Texas Education Agency. DEIC elected a chairman, Melissa Hamilton.
Trustee Garland Watson reported that the Education Foundation is looking forward to the Walk our Walk event on 10/18/10. He also reported that the Intergovernmental Committee meeting will be rescheduled.
President Randall Pitcock reported that the Wolf Pen TIF continues plans for a $2.8M water feature. The committee keeps CSISD up to date on activity because of our involvement with the TIF.
Trustee Charlotte Slack reported that the board would be attending the TASA/TASB Conference later in the month.
Superintendent Eddie Coulson reported that the Board would be participating in CRSS training on 10/1/10. He will also be attending the TASA/TASB conference. Dr. Coulson reported that CSISD has 9 National Merit Semi-Finalists that have been named.
D-2. Consideration, discussion and possible action related to the attendance zones recommended on August 30, 2010
Trustees discussed the proposed attendance zones recommended on August 30, 2010. The Board talked of parameters and whether the priorities set by the board last Spring still remain the priorities this Fall.
MOTION 4219: I move to table the discussion. The motion was made by Vice-President Valerie Jochen and seconded by Secretary Paul Dorsett. The motion passed with seven ayes and zero nos.
The Trustees made plans to schedule a Board Workshop to continue discussion of rezoning for Tuesday, October 5, 2010 at 4:00 p.m. in the CSISD Board Room.
E. HEARING OF CITIZENS (Non-Agenda/Agenda Items)
1. James Benham addressed the Trustees opposing the proposed Attendance Zones presented on August 30, 2010.
2. Jay Johnson addressed the Trustees opposing the proposed Attendance Zones presented on August 30l, 2010.
3. Brandy Hernandez addressed the Trustees opposing the proposed Attendance Zones presented on August 30, 2010.
4. Beth Miles addressed the Trustees in support of the proposed Attendance Zones presented on August 30, 2010.
5. Jamilia Blake addressed the Trustees opposing the proposed Attendance Zones presented on August 30, 2010.
F. CONSENT AGENDA
Agenda Item G – APPROVAL OF MINUTES – August 5, 2010 Workshop minutes, August 17, 2010 Workshop minutes, August 17, 2010 Public Hearing minutes, August 17, 2010 Regular Board Meeting minutes; August 26, 2010 Workshop minutes, August 30, 2010 Workshop minutes, September 8, 2010 Public Forum minutes, September 14, 2010 Public Forum minutes, September 16, 2010 Public Forum minutes ; Agenda Item I – CURRICULUM AND INSTRUCTION: Agenda Item I-1: Consideration, discussion and possible action regarding approval of Campus Improvement Plans; Agenda Item I-2: Consider approval of Board Policy BAA Local, BDB Local, BED Local, BE Local, BBE Local and BBE Exhibit; Agenda ItemI-3: Consideration, discussion and possible action related to the TAKS Testing Waiver; Agenda Item I-4: Consider approval of Expedited Waiver Related to the Timeline for New Accelerated Instruction; Agenda Item I-5: Consider approval of Head Start policies: (a) selection and enrollment of head start/early head start children, (b) selection of head start/early head start policy council members, and (c) coordination of head start regulations with district personnel policies; Agenda Item J - PERSONNEL: Agenda Item J-1: Consider approval of Resignations; Agenda Item J-2: Consider approval of Employments; Agenda Item K - BUSINESS: Agenda Item K-3: Consider authorization for the opening of new accounts for the 2010 Bond Fund at the following institutions: Citibank, TexPool, TEXSTAR, and Lone Star; Item K-4: Consider approval of Annual Maintenance and Support Agreements for: Hewlett Packard Hardware Maintenance and Software Support, and Sungard Public Sector, Inc. Software Support; Agenda Item K-5: Consider approval of purchasing cooperative fees report for the 2009-2010; Agenda ItemK-6: Consider approval of Monthly Budget Amendments; Agenda Item K-7: Consider approval of Monthly Financial Reports; Agenda Item L – ADMINISTRATIVE SERVICES: Agenda ItemL-2: Consider approval of an Interlocal Agreement between the Brazos County Health Department (“Department”), and College Station Independent School District (the “District”) covering the use of district facilities for mass immunizations or treatment in the case of a public health emergency.
MOTION 4220: I move approval of the Consent Agenda, as presented. The motion was made by Vice President Valerie Jochen and seconded by Trustee Charlotte Slack. The motion passed with seven ayes and zero nos.
H-1. Receive Report regarding Communication Services from Chuck Glenewinkel, Director for Communication
Superintendent Eddie Coulson introduced Director for Communications Chuck Glenewinkel. Mr. Glenewinkel reported regarding the importance of strong communication services. CSISD communicates through Media Relations (90 press releases since September 2009), through Website content, taking and editing photos, sending home flyers with students and through our front desk receptionists. Some of the new things that the Communications Department does is Facebook, taking/editing video, Graphic design, Channel 19 and Football, SchoolMessenger and WTAW interviews. Other areas that the Communications staff works with are Volunteers, in Public Schools, Material Distribution, Employee Social Media Use, Schedule outings for Central Office Administration, Citywide PTO Treasurer, Monitor the internet for CSISD banter, Coordinate district-wide fundraisers and events, and Coordinate Public Information Act Requests. Next Steps for the Communications Department is Explore more social media options – like twitter, flickr, YouTube, Evaluate the Webpage, Tell more CSISD stories, and Use more photos and videos to tell stories.
K-1. Consider adoption of Resolution stating that the Board of Trustees has reviewed the Investment Policy and Investment Strategies
Superintendent Eddie Coulson recognized Deputy Superintendent Glynn Walker who reported that Section 2256.005(e), Texas Government Code, titled as the Public Fund Investment Act, requires the governing body of an investing entity to review its investment policy and investment strategies not less than annually. The Act also requires the governing body to adopt a written instrument by rule, order, ordinance, or resolution stating that it has reviewed the investment policy and investment strategies. The written instrument must record any changes made to either the investment policy or investment strategies. There are no changes that are recommended for adoption to the investment policy and investment strategies.
MOTION 4221: I move approval of the Resolution stating that the Board of Trustees has reviewed the Investment Policy and Investment Strategies, as presented. The motion was made by Vice President Valerie Jochen and seconded by Secretary Paul Dorsett. The motion passed with seven ayes and zero nos.
K-2. Consider approval of the Quarterly Investment Report for the three months ended August 31, 2010, and an Annual Portfolio Report for the year ended August 31, 2010
Superintendent Eddie Coulson recognized Deputy Superintendent Glynn Walker who reported that The Public Funds Investment Act (The Act) requires that a quarterly report of all District investments be provided to the Superintendent and Board of School Trustees and further requires the District’s investments officers to meet continuing education requirements. The District’s investment officer is in compliance with those continuing education requirements.
MOTION 4222: I move approval of the Quarterly Investment Report for the three months ended August 31, 2010, and an Annual Portfolio Report for the year ended August 31, 2010, as presented. The motion was made by Trustee Charlotte Slack and seconded by Trustee Garland Watson. The motion passed with seven ayes and zero nos.
L. ADMINISTRATIVE SERVICES
L-1.. Consider approval of a participation agreement with the City of College Station associated with the construction and improvement of certain infrastructure, including the expansion of Royder Road near the intersection of Royder Road and Greens Prairie Trail
Superintendent Eddie Coulson recognized Deputy Superintendent for Administrative Services Clark Ealy who reported that College Station ISD is currently constructing its eighth elementary school, Greens Prairie Elementary, at the corner of Royder Road and Greens Prairie Trail. In our background work prior to the 2009 bond, the district identified the need for improvement of Royder Road to facilitate bus and/or car traffic flow. The district projected that costs of the upgrades at $300,000 and included that figure in the overall cost projections shared with voters in 2009. State law and attorney general opinions prescribe only a couple of ways that an independent school district can expend district resources for improvement of infrastructure on property not owned or leased by the school district. One of those avenues is through a participation agreement with the City of College Station. The city and school district have worked on this agreement, the scope of the project and the amount of participation by both entities. The City of College Station will complete the project, and College Station ISD will be responsible for one-half of the costs associated with the construction not to exceed $300,000.
MOTION 4223: I move approval of the participation agreement with the City of College Station associated with the construction and improvement of certain infrastructure, including the expansion of Royder Road near the intersection of Royder Road and Greens Prairie Trail, as presented. The motion was made by Trustee Charlotte Slack and seconded by Secretary Paul Dorsett. The motion passed with seven ayes and zero nos.
M. EXECUTIVE SESSION
The Board went into Executive Session at 9:00 p.m.
M-1. Executive session to conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property because the deliberation in an open meeting would have a detrimental effect on the position of the District in negotiations with a third party. The executive session deliberations will be held pursuant to the “Deliberation Regarding Real Property; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.0742 of the Texas Government Code
M-2. The Board will meet in executive session to discuss the Superintendent Quarterly Review. The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.
Without objection, President Pitcock adjourned the meeting at
RANDALL PITCOCK PAUL DORSETT
RANDALL PITCOCK PAUL DORSETT