COLLEGE STATION INDEPENDENT SCHOOL DISTRICT
REGULAR BOARD MEETING
September 20, 2011 at 7:00 p.m.
CSISD Board Room
A. CALL TO ORDER
President Valerie Jochen called the meeting to order at 7:00 p.m. and declared a quorum was present with seven members present.
B. DECLARATION OF QUORUM/WELCOME
In attendance were President Valerie Jochen, Vice President Paul Dorsett, Secretary Jeff Harris and Trustees Garland Watson, Kimberly McAdams, Carol Barrett and Randall Pitcock.
C-1. Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence
Superintendent Eddie Coulson recognized Principal Nkrumah Dixon, A&M Consolidated Middle School, who introduced AMC Middle School 8th Grader Zachary Browne and CS Middle School 8th Grader Abby McIntyre. CS Middle School Principal Oliver Hadnot was not at the board meeting because he was attending the funeral of Mark Harding, CS Middle School student tragically killed. Zachary Browne and Abby McIntyre led the audience in the pledges and the moment of silence.
a. Lone Star FFA Degree
College Station ISD students Brianna Hubbard, Mitchell Isbell, Cole Sustaire and Colton Hanson were recently awarded the Lone Star FFA Degree at the 83rd Annual Texas Future Farmers of America Convention. The Lone Star FFA Degree is the highest individual award bestowed by the Texas FFA.
b. State Ag Mechanics Champions
At the FFA Convention Colton Hanson, Cole Sustaire, Jordan Harris and Matt Telg were recognized as state champions in Ag Mechanics career development events and will represent the state at the national convention in October.
C-3. Recognize artwork provided by students from A&M Consolidated Middle School taught by Art Teacher Melinda Loggins, and student from College Station Middle School taught by Art Teacher Sharon Shimshack
Student artwork adorned the Board Room walls and was enjoyed by all.
D. CONSENT AGENDA
Agenda Item G – APPROVAL OF MINUTES –August 16, 2011 Workshop Minutes, August 16, 2011 Public Hearing Minutes, and August 16, 2011 Regular Board Meeting Minutes; Agenda Item H – CURRICULUM AND INSTRUCTION: Agenda Item H-1: Consideration, discussion and possible action related to 2011-2012 Campus Improvement Plans; Agenda Item H-2: Consideration, discussion and possible action related to the State Testing Waiver to allow AMCS to have modified class schedules on state/national testing days; Agenda Item J - BUSINESS: Agenda Item J-4: Consider approval of the Purchasing Cooperative Fees Report for 2010-2011; Agenda Item J-5: Consider approval of participation in the Southeast Texas Purchasing Cooperative of Region V in the amount of $500.00; Agenda Item J-6: Consider purchase of Special Education Bus for the amount of $94,155.00; Agenda Item J-7: Consider purchase of Orchestra instruments for College Station High School in the amount of $73,555.00; Agenda Item J-8: Consider approval of Monthly Budget Amendments; Agenda Item J-9: Consider approval of Monthly Financial Reports
MOTION 4377: I move approval of the Consent Agenda, as presented. The motion was made by Trustee Randall Pitcock and seconded by Vice President Paul Dorsett. The motion passed with seven ayes and zero nos
E-1. Board Directions and Reports/Announcements/Superintendent Reports and Announcements
Trustee Randall Pitcock and Trustee Kimberly McAdams reported related to DEIC and the support of community.
Vice President Paul Dorsett reported that the Education Foundation met on 9/6/11, focusing on “Walk our Walk” scheduled for 9/27/11 and an Employee Giving Program.
Secretary Jeff Harris reported that PAC met on 9/7/11. Personnel discussed that some budget cuts are being felt in the areas of printers, copiers, etc.
President Valerie Jochen reminded everyone that the TASA/TASB Conference is scheduled for 9/30/11 – 10/2/11 in Austin.
Superintendent Eddie Coulson reported that CSISD is participating in a community emergency operations. The Boys & Girls Club is hosting a Day for Kids on 10/1/11. CSISD has a Staff Development Day scheduled for 10/10/11 and further staff development is scheduled for 11/16/11, when early release is planned for students. The staff will be working with district-wide data related to grades, attendance, and discipline.
Dr.Coulson mourned the death of Middle School student Mark Harding.
F. HEARING OF CITIZENS (Non-Agenda/Agenda Items)
1. Jonathan Coopersmith addressed the Trustees related to his attendance of AMC High School Open House and how impressed he is of CSISD high school teachers and their enthusiasm, organization and knowledge.
J. BUSINESS SERVICES
J-1. Receive Report pertaining to Instructional Materials Allotment – Receive report from Glynn Walker, Deputy Superintendent for Human Resources and Business Services
Superintendent Coulson recognized Deputy Superintendent Glynn Walker who reported to the Board related to the Instructional Materials Allotment. In the past the State paid for all textbooks available through the annual adoption process, based on student enrollment. The District ordered textbooks through EMAT system. This process was only available for state adopted textbooks and the textbooks belonged to the state of Texas. There was also a dedicated technology fund to each district.
Senate Bill 6 created a per-student instructional materials allotment (IMA) determined by the commissioner with adjustments for high enrollment growth. An IMA account has been created for each district in the Educational Materials system (EMAT) and all new and current materials belong to individual districts.
Textbooks and consumables were afforded before, whereas, now – the IMA provides for instructional materials, computer or “I” devices, technology services and training and salaries. College Station ISD’s IMA allocation for the next two years is $1,580,786. The funds will be distributed as such: 70% for the current year and 30% for the next year. Rollover to next year is allowable.
J-2. Consider adoption of Resolution stating that the Board of Trustees has reviewed the Investment Policy and Investment Strategies
Superintendent Eddie Coulson recognized Deputy Superintendent Glynn Walker who reported to the Board related to adoption of a Resolution regarding investment practices of the district. The Public Funds Investment Act requires the governing body of an investing entity to review its investment policy and investment strategies and to adopt a written instrument by rule, order, ordinance, or resolution stating that is has reviewed the policy and strategies. The written instrument must record any changes. There are no changes that are recommended for adoption to the investment policy and investment strategies.
MOTION 4378: I move approval of adoption of the Resolution stating that the Board of Trustees has reviewed the Investment Policy and Investment Strategies, as presented. The motion was made by Trustee Randall Pitcock and seconded by Trustee Garland Watson. The motion passed with seven ayes and zero nos.
J-3. Consider approval of the Quarterly Investment Report for the three months ended August 31, 2011
Deputy Superintendent Glynn Walker reported to the Trustees related to the Quarterly Investment Report for the three months ended August 31, 2011, as required by the Public Funds Investment Act.
MOTION 4379: I move approval of the Quarterly Investment Report for the three months ended August 31, 2011, as presented. The motion was made by Trustee Garland Watson and seconded by Trustee Carol Barrett. The motion passed with seven ayes and zero nos.
L. EXECUTIVE SESSION
The Board moved into executive session at 7:38 p.m.
M. OPEN SESSION
The Board returned to open session at 8:48 p.m.
Without objection, President Valerie Jochen adjourned the meeting at 8:48 p.m.
VALERIE JOCHEN JEFF HARRIS