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College Station Independent School District

College Station Independent School District

Regular Board Meeting Minutes

December 16, 2014 5:00 p.m.

Board Room

ITEM NOS.

CONSENT ITEMS

DESCRIPTIONS

A.

CALL TO ORDER

President Valerie Jochen called the meeting to order at 7:00 pm

B.

DECLARATION OF QUORUM/WELCOME

A quorum was declared with six members were present. In attendance were President Valerie Jochen, Secretary Jeff Harris, Trustees Carol Barrett, Quinn Williams, Michael Wesson and Michael Schaefer. Vice-President Paul Dorsett was not in attendance.

C.

RECOGNITIONS

C-1.

Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence

a. College Hills Elementary

i. Emily Carson

ii. William Johnson

b. Forest Ridge Elementary

i. Ava Lyon

ii. Addison Lyon

Students from College Hills Elementary and Forest Ridge Elementary led the audience in the Pledge of Allegiance to the American Flag, and to the Texas Flag along with a moment of silence.

C-2.

Recognize artwork provided by College Hills Elementary, Forest Ridge Elementary, Creek View Elementary and Cypress Grove Intermediate Schools

President Valerie Jochen recognized the student artwork adorning the walls of the Board Room.

D.

CONSENT AGENDA

Agenda Items G, H-2, J-3, J-4 and J-5 were listed on the Consent Agenda.

MOTION 4520: I move approval of the consent agenda as presented. The motion was made by Trustee Michael Wesson. The motion was seconded by Secretary Jeff Harris. The motion passed with six ayes and zero nos.

E.

BOARD

E-1.

Receive report related to trustee continuing education hours

● Horn Memo

Cari Horn, Clerk to the Board, read into record the number of training hours earned by each school board member for the 2014 calendar year as listed below:

Board Member	Tier 1	Tier 2	Tier 3	Total Hours
Trustee Paul Dorsett – Place 1		3.50	8.50	12.00
Trustee Carol Barrett – Place 2		3.50	8.50	12.00
Trustee Michael Wesson – Place 3	3.00	3.50	11.75	18.25
Trustee Jeff Harris – Place 4		3.50	5.00	8.50
Trustee Quinn Williams – Place 5	3.00	3.50	10.50	17.00
Trustee Michael Schaefer – Place 6	2.00		1.00	3.00
Trustee Valerie Jochen – Place 7		3.50	8.50	12.00

E-2.

Board Directions and Reports/Announcements/ Superintendent Reports and Announcements

Board

● CSISD Education Foundation

Trustee Carol Barrett attended the Education Foundation Board meeting this month. She reminded everyone about the 50 Men Who Can Cook event on February 5, 2015 at the Brazos County Expo Center. Tickets are available from Education Foundation Board Members and cooks as well as online at givetokids.org.

The Star Educator recognition program ends tomorrow. This is a great way to honor an educator in our district.

● District Educational Improvement Council

Secretary Jeff Harris stated DEIC met regarding new courses for 2015 and for discussion of the proposed calendar for 2015-16

● Audit Committee

Trustee Michael Schaefer attended his first Audit Committee meeting.

● Head Start Policy Council

Trustee Michael Schaefer attended the head Start Policy Council where he was amazed by the amount of comment and interaction with parents.

● Intergovernmental Relations Liaison

● Personnel Advisory Council Liaison

● School Health Education Council

● Upcoming Events

Superintendent

● Upcoming events

Superintendent Clark Ealy stated that Friday marks the end of a very successful fall semester. Superintendent Ealy wished those in the room rest and happiness over the break and hoped everyone would be looking forward to the spring semester in January.

F.

HEARING OF CITIZENS (Non-Agenda/Agenda Items)

There was no one wishing to address the Board of Trustees at this time.

G.

√

MINUTES

● November 18, 2014 Workshop Minutes

● November 18, 2014 Regular Board Meeting Minutes

H.

CURRICULUM AND INSTRUCTION

H-1.

Consideration, discussion and possible action related to the 2015-16 school calendar

● McIntyre Memo

● 2015-16 Proposed Calendar

Greg McIntyre, Deputy Superintendent for Curriculum and Instruction reviewed the process DEIC used for gathering input on the two proposed calendar options for the 2015-2016 school calendar. DEIC representatives asked for feedback from their peers and online voting began shortly before Thanksgiving. The blue option received 55% of the online vote while the green option received 45% of the online vote. The recommendation from DEIC is the blue option which most closely resembles our current calendar.

MOTION 4521: I move approval of the blue calendar option for the 2015-16 school year. The motion was made by Trustee Michael Schaefer and seconded by Trustee Michael Wesson. The motion passed with six ayes and zero nos.

H-2.

√

Consideration, discussion and possible action related to new High School courses for 2015-2016

● McIntyre Memo

● Course Information

I.

PERSONNEL

I-1.

Receive report regarding NCLB Highly Qualified requirements

● Walker Memo

● HQ Report

Glynn Walker, Deputy Superintendent for Business and Operations gave a report regarding NCLB Highly Qualified requirements of teachers and classroom aides working in CSISD. CSISD is at 100% compliance.

J.

BUSINESS

J-1.

Consideration, discussion and possible action regarding the Annual Financial and Compliance Report for the fiscal year ended August 31, 2014

● Walker Memo

● Audit

Ms. Shelby Lackey of the audit firm Hereford, Lynch, Sellers and Kirkham P.C. presented the Annual Financial and Compliance Report for the fiscal year ended August 31, 2014.

MOTION 4522: I move approval of the audit as presented. The motion was made by Trustee Michael Wesson and seconded by Trustee Michael Schaefer. The motion passed with six ayes and zero nos.

J-2.

Receive quarterly investment report for the three months ended November 30, 2014

● Walker Memo

● Report

Deputy Superintendent Glynn Walker presented the quarterly investment report for the three months ended November 30, 2014 to the Board of Trustees.

J-3.

√

Consider approval of monthly Head Start financial statements and credit card expenditures.

● Walker Memo

● Head Start financial/credit card expenditures

J-4.

√

Consider approval of monthly budget amendments.

● Walker Memo

● Amendments

J-5.

√

Consider approval of financial reports.

● Walker Memo

● Reports

K.

FACILITIES

L.

EXECUTIVE SESSION

L-1.

The Board will meet in executive session to discuss the Superintendent Quarterly Review. The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.

President Valerie Jochen adjourned to Executive Session at 7:44 p.m.

M.

OPEN SESSION

President Valerie called the meeting to order in open session at 9:04 p.m.

N.

ADJOURNMENT

Without objection, President Valerie Jochen adjourned the meeting at 9:04 p.m.

Valerie Jochen

BOARD PRESIDENT

The Board of Trustees reserves the right to go into executive session in accordance with Section 551.071 through 551.084 of the Texas Government Code to discuss any item(s) it is authorized to discuss in executive session in accordance with the Texas Open Meetings Act. Any necessary Board action related to such item(s) will be taken in open session following executive session.

VJ/ch

Summary Notes have been placed beneath each Consent Agenda item for clarification purposes. Individual Board Members review each Agenda Item at least 72 hours prior to the actual Board Meeting.

VALERIE JOCHEN - PRESIDENT JEFF HARRIS - SECRETARY