COLLEGE STATION INDEPENDENT SCHOOL DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

April 29, 2004

12:00 noon

A. CALL TO ORDER

President Marc Chaloupka called the meeting to order at 12:05 p.m. with five members present.

B. DECLARATION OF QUORUM

President Marc Chaloupka, Vice-President Tim Jones, Secretary Mary Broussard, Trustee Steve Aldrich and Trustee Dayne Foster were present. Trustee Larry Johnson and Trustee Susan Lowy were absent.

C. BUSINESS AFFAIRS

C-1. Consider Approval of Guaranteed Maximum Price and related contract authorization for Construction Manager at Risk, Bartlett Cocke L.L.P., for the site package portion of the Forest Ridge Elementary School construction project.

Mike Ball, Deputy Superintendent for Business and Operations, welcomed the board, the audience, Steve Aloway - VLK Architects, Raymond Heath - Bartlett Cocke, and Ken Hutchins - VLK Architects. Mr. Ball reviewed background information and clarifications to the Site Package as it pertains to the Forest Ridge Elementary School construction project. He also pointed out that this action, if approved by the Board, would be within the scope of the overall budget. The Facilities/Finance Committee has reviewed and discussed this issue and are supportive with their approval.

The construction of Forest Ridge Elementary School is planned in two phases. A site package has been developed which includes the parking lots, portions of the driveways, and infrastructure. The goal is that by beginning this portion of the project early, it will enable the work on the building construction to proceed with a minimum delay for inclement weather. It will also provide hard work surfaces for cranes and materials storage during the building construction phase. The bids for the site package portion of the project were advertised to the public in accordance with state law and local board policy. Various bids were analyzed to determine the best value for the District. The bid with the best value to the District is from Brazos Paving with Bartlett Cocke. The guaranteed Maximum Price on the Site Package using this bid is $1,325,817.

MOTION 3474: I move approval of the Guaranteed Maximum Price with Bartlett Cocke L.P. for the Site Package on the Forest Ridge Elementary School project in the amount of $1,325,817 and that Michael Ball, Deputy Superintendent for Business and Operations, be authorized to execute the contract documents necessary to begin the work as presented. The motion was made by Trustee Tim Jones and seconded by Trustee Dayne Foster. The motion passed with five ayes and two absent.

D. ADJOURNMENT

Without objection, President Marc Chaloupka adjourned the meeting at 12:25 p.m.

Marc Chaloupka Mary Broussard

President Secretary