COLLEGE STATION INDEPENDENT SCHOOL DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

May 5, 2004

12:00 noon

A. CALL TO ORDER

President Marc Chaloupka called the meeting to order at 12:10 p.m. with seven members present.

B. DECLARATION OF QUORUM

President Marc Chaloupka, Vice-President Tim Jones, Secretary Mary Broussard, Trustees Steve Aldrich, Larry Johnson, Dayne Foster and Susan Lowy were present. Trustee Dayne Foster left at 1:05 p.m. and did not return from Executive Session to vote on adjournment.

C. BUSINESS AFFAIRS

C-1. Consider Approval of Bids for the demolition and replacement of gymnasium wood flooring at A&M Consolidated High School

President Marc Chaloupka welcomed his colleagues, the administration, and the audience. Superintendent Steve Johnson explained the situation requiring the attention of the Board to replace the gymnasium wood flooring at the high school. A fire sprinkler head was accidentally dislodged from its base during a physical education class at the older gym at A&M Consolidated High School. The resulting flood has totally destroyed the wood floor on the gym. Deputy Superintendent for Business & Operations Mike Ball discussed the insurance coverage related to the accident. Insurance coverage with a replacement cost rider is available for this casualty loss. The deductible on the policy is $5,000. The architectural firm, VLK Architects, has designed the specifications for the replacement floor in accordance with current statutory requirement for a Texas school facility. The specifications have been incorporated into a bid package and advertised to the public as required by law. The bids have been evaluated by a committee that is recommending as the best value to the District, a bid that is also the lowest bid. That bid is from Quality Hardwood Floors, Inc. in the amount of $119,323. The Facilities and Finance Committee of the Board of Trustees reviewed this proposal at a meeting on May 4, 2004. The work plan for this project, if approved by the Board of Trustees, is to have the vendor remove the old wood floor and install the new flooring at the price specified in their bid. District crews are scheduled to perform, the sanding and finishing so that the floor will be ready for use at the beginning of the 2004-2005 school year.

MOTION 3475: I move approval of the bid from Quality Hardwood Floors, Inc. in the amount of $119,323.00 for the replacement of the wood floor at A&M Consolidated High School as presented. The motion was made by Trustee Tim Jones and seconded by Trustee Larry Johnson. The motion passed with seven ayes.

D. EXECUTIVE SESSION

D-1. Consider, in consultation with the District’s legal counsel, issues impacting the value of certain real estate owned by the District on Barron Road in College Station, Texas, involving the extension of Victoria Drive.

President Chaloupka announced that in accordance with Section 551.071 through 551.084 of the Texas Government Code, the Board of Trustees will go into executive session to issues potentially affecting the value of real estate. The Board of Trustees went into executive session at 12:15 p.m.

E. OPEN SESSION

E-1. Consider authorizing the Superintendent or his designee to sign documents associated with the extension of Victoria Drive.

The Board of Trustees took no action.

F. ADJOURNMENT

MOTION 3476: I move to adjourn the meeting. The motion was made by Larry Johnson and seconded by Tim Jones. The motion passed with six ayes. Without objection, President Marc Chaloupka adjourned the meeting at 1:16 p.m.

Marc Chaloupka Mary Broussard

President Secretary