BOARD OF TRUSTEES REGULAR MEETING
CSISD Board Room
February 20, 2007
7:00 p.m.
President
Tim Jones called the meeting to order at 7:01 p.m.
B. DECLARATION
OF QUORUM
President Tim Jones declared
a quorum was present with seven members.
President Jones, Vice-President Mary Broussard, Secretary Randall
Pitcock, Trustees Charlotte Slack, Marc Chaloupka, Garland Watson and Steve
Aldrich were present.
C. RECOGNITIONS
C-1. Pledge
of Allegiance to the American Flag, the
Superintendent Eddie Coulson
recognized College Hills Elementary School Principal Debbie Hudson who
introduced Kindergarten students Jack Ealy, Maggie Ealy and Lucia Carbajal. The
students led the audience in the pledges and a moment of silence.
C-2.
Recognize Campus Artwork Displayed
The art collection displayed
in the Board Room was provided by art students at College Hills Elementary,
taught by Art Teacher Norma Munoz and by art students at South Knoll
Elementary, taught by Art Teacher Amber Bell.
C-3. Staff
a. T&I T.E.A.M. Member
AMC High School Teacher Bart
Taylor has been awarded membership into the T&I T.E.A.M., which stands for
Trade and Industrial Together Everyone Achieves More. It is a membership award for leaders in the
CATE field and hosted between the TIVA and SkillsUSA
organizations. It is in recognition of
Barts valuable contribution and dedication to the highest standards of Career
and Technology Education. Bart has
implemented a successful T&I program that drives students to leadership,
knowledge and skills that will help them reach their future career and
educational goals.
b. National Siemens Award
Kathleen Li is one of the
National Winners of the 2006-2007 Siemens Awards for Advanced Placement. Kathleen was selected for this award based on
her exceptional performance in AP math and science. This award recognizes one male and one female
student in all 50 states who will each receive a $2000 scholarship and then
award two additional students with a $5000 college scholarship as National
Winners. Being named the National winner
means that of all the females in the entire country, Kathleen had the greatest
number of scores of 5 on the eight AP math and science exams that are
considered for this award. The winners
of the 2006-2007 Siemens Awards for Advanced Placement will be listed in a
full-page advertisement in the USA Today and on the Siemens Foundation website
at www.siemens-foundation.org
in late February.
b. State Siemens Award
Brian Liu has been named one
of the 2006-2007 state winners of the Siemens Awards for Advanced
Placement. Brian was selected for this
award based on his exceptional performance in AP math and science. This award recognizes one male and one female
student in all 50 states.
c. National Science Bowl
The A&M Consolidated
High School Science Bowl team will be returning to the National Science Bowl
competition in Washington, D.C. for the 7th time in school history
after winning the Regional Science Bowl competition at Texas A&M. AMC entered three teams in the 30 team
tournament. Team #1 was undefeated,
winning some matches by nearly 200 points and defeating Pearland in the
Championship round by a score of 118-18.
Team 2 won five straight games before losing the last two games by one
question each.
The National Science Bowl is
sponsored by the US Department of Energy and tests teams in all areas of
science and math using a fast-paced question and answer format similar to
Jeopardy. The winners of 67 regional
events each receive an expense paid trip to Washington, D.C. April 26th-30th
to compete for the national title and other prizes including three trips. This years team trips include France,
Australia, and Virginia. In past years,
AMC has placed 2nd once and 3rd twice at nationals. They enjoyed trips to Boston (MIT) and
Savannah River Site/Charleston, SC (twice).
Congratulations to Jeffrey Chen, Paul Gustafson, Sean Lau, Brian Liu, Dimitar Popov, and Sponsor
Kristen Jones, teacher at AMC High School.
d. All State Choir
Three Consolidated Choir
students were named to the Texas All-State Choirs. Chris Lewis, Martina Schneider and Kaylie Kahlich had to endure two
separate auditions and finish in the top of their section each time to qualify
for the State Audition. In the process,
they were required to learn ten musical selections and sight-read a musical phrase. Of the thousands that begin the audition
process, only a few hundred are chosen from state-wide auditions. Each student was judged on their vocal tone
and production, and the accuracy and musicality of their performance. They rehearsed and performed with their
All-State Choir at the TMEA Convention February 14-17 in San Antonio. Congratulations to these students and Sponsor
Travis Angel, teacher at AMC High School.
Mr. Angel thanked his colleague, Kearby Ethredge music teacher with CSISD at the middle
school/intermediate school level who has worked with and continues to work with
these students.
D. BOARD
D-1.
BOARD DIRECTIONS AND REPORTS/ANNOUNCEMENTS/ SUPERINTENDENT
REPORTS
Superintendent Eddie Coulson
reported that TAKS Testing began across the district on 2/20/07.
Dr. Coulson reminded the
audience that February is Black History Month and CSISD has activities and
studies planned in conjunction with Black History Month.
Dr. Coulson mentioned that
the funeral of long-time CSISD educator Kitty Worley had occurred earlier in
the day.
Dr. Coulson also announced
that CSISD has had sixteen National Merit Finalists named this month.
E. HEARING OF
CITIZENS
Jennifer Cieri
addressed the Trustees regarding the need for additional staff with Special Needs
students at AMC High School in conjunction with job skills and transitions.
F. HEARING OF
EMPLOYEES
None
G. CONSENT
AGENDA
Agenda Item H - Approval
of Minutes January 24, 2007 Workshop Minutes, January 24, 2007 Pubic Hearing
Minutes and January 24, 2007 Regular Meeting Minutes; Agenda
Item K Personnel: Agenda Item
K-1: Consider approval of Resignations;
Agenda Item K-2: Consider approval of Employments; Agenda Item K-3: Consider
approval of Administrator Contracts; Agenda
Item L Business & Operations: Agenda Item L-6: Consider
approval of responses to Request for Quotes from Catalog Information Service
Vendors (CISV) for: (a) Physics Lab Equipment for A&M Consolidated High
School and (b) Desktop computers; Agenda Item L-7: Consider approval of
Monthly Financial Reports reports covering the period of January 1-31, 2007; Agenda Item L-8: Consider approval of
Monthly Budget Amendments Amendments covering the period since last Board
Meeting; Agenda Item M
Elections: Agenda Item M-2: Appointment of Designees for Filing
Purposes; Agenda Item M-3: Consider Approval of a Joint Resolution of
the City Council of College Station and the Board of Trustees of the College
Station Independent School District order joint elections for Mayor and City
Council positions 1 and 2 and CSISD Trustee positions 3, 4, and 5 on May 12,
2007.
MOTION 3764: I move approval of the Consent Agenda, as presented. The motion was made by Trustee Charlotte
Slack and seconded by Secretary Randall Pitcock. The motion passed with seven ayes and zero
nayes.
I. SUPERINTENDENT
I-1.
Consider an Order calling a Bond Election to be held on May 12, 2007
Superintendent Eddie Coulson
presented information to the Trustees regarding the need for a bond election to
meet the facility needs of College Station ISD.
Based on information gathered from the PFG II Committee and other
research, it was determined that the most immediate needs for CSISD include:
Construction of a new
elementary school, Reconstruction of College Hills Elementary, Renovations
and/or additions to existing facilities including, but not limited to: a fine
arts classroom at CSMS and renovations to the CATE area of AMCHS, renovations
to the current athletic facility, land acquisition, and upgrading technology
network infrastructure.
MOTION 3765: I move approval or the Order calling a Bond Election
to be held on May 12, 2007 in the amount of $67,420,000, as presented. The motion was made by Trustee Steve Aldrich
and seconded by Trustee Garland Watson. Trustee
Marc Chaloupka asked for a roll call vote.
President Tim Jones polled the Trustees:
Charlotte Slack aye, Steve Aldrich aye, Randall Pitcock aye, Tim
Jones aye, Mary Broussard aye, Marc Chaloupka aye, and Garland Watson
aye. The motion passed with seven ayes
and zero nayes.
J. CURRICULUM AND
INSTRUCTION
J-1. Consider
approval of Goals and Objectives for the 2007-2008 District Improvement Plan
Superintendent
Eddie Coulson recognized Deputy Superintendent for Curriculum, Instruction and
Personnel Greg McIntyre who reported to the Board of Trustees regarding
approval of the District Goals and Objectives for the 2007-2008 school year.
MOTION 3766: I move approval of the Goals and Objectives for the
2007-2008 District Improvement Plan, as presented. The motion was made by Trustee Charlotte Slack
and seconded by Vice-President Mary Broussard.
The motion passed with seven ayes and zero nayes.
J-2.
Consider approval of Math Textbooks as recommended by the Math
Textbook Committee
Deputy Superintendent Greg
McIntyre introduced Donna Adams, Director of Curriculum, who reported to the
Board regarding the annual process of the adoption of textbooks instituted by
the Texas Education Agency on a cycle for each of the content areas taught in our schools.
MOTION 3767: I move approval of Math Textbooks recommended by the Math Textbook
Committee, as presented. The motion was
made by Trustee Steve Aldrich and seconded by Trustee Marc Chaloupka. The motion passed with seven ayes and zero nayes.
J-3.
Consider approval of the 2007-2008 School Calendar
Superintendent Eddie Coulson
recognized Clark Ealy, Executive Director for Accountability & Planning,
who reported information to the trustees regarding the proposed 2007-2008
school calendar. House Bill 1 mandated a
school start date no earlier than the fourth Monday in August each year. The calendar subcommittee of DEIC drafted three 07-08
calendar options, with a beginning date no earlier than August 27th.
MOTION 3768: I move approval of the 2007-2008 School Calendar as
presented. The motion was made by
Trustee Steve Aldrich and seconded by Vice-President Mary Broussard. The motion passed with six ayes and one
nay. Trustee Marc Chaloupka voted no.
L. BUSINESS
AND OPERATIONS
L-1. Consider
approval of responses to Request for Competitive Sealed Proposals for Energy
Management Systems at Rock Prairie Elementary and College Station Middle School
Superintendent Eddie Coulson
recognized Deputy Superintendent for Business and Operations Mike Ball who
reviewed information pertaining to the replacement of energy management systems
at College Station Middle School and Rock Prairie Elementary. Prior to the winter break, the Trustees
considered a previous Request for Sealed Proposals for the replacement of
energy management systems. All of those
proposals were rejected.
A new request for sealed
proposals has been developed and advertised to the public. The same respondents replied to the new
request for proposals, with one response not meeting the specifications. The response that does meet the specifications
exceeds the budgeted amount by $22,299.
The staff is recommending
that these projects proceed even though they are over budget. It is believed that the additional cost of
utilities during a waiting period until a subsequent budget year would exceed
the additional project cost of $22,299.
MOTION 3769: I move approval of the proposal from T.E.A.M.
Solution, Inc. in the amount of $322,299 for the replacement of energy
management systems for College Station Middle School and Rock Prairie Elementary
School, as presented. The motion was
made by Trustee Steve Aldrich and seconded by Trustee Marc Chaloupka. The motion carried with seven ayes and zero nayes.
L-2.
Consider approval of responses to Request for Proposals for Band
Uniforms for the A&M Consolidated High School Band
Superintendent Eddie Coulson
recognized Deputy Superintendent Mike Ball who briefly described the condition
of the current band uniforms for the A&M Consolidated High School
band. Three responses were received to
the Request for Proposals for new uniforms after advertising it to the public
and those responses were evaluated by a committee utilizing criteria
established at the inception of the process.
The committee concluded that the best value to the District would be
provided by Fruhauf Uniforms.
MOTION 3770: I move approval of the proposal from Fruhauf Uniforms in the amount of $48,146.07 for 175 band
uniforms and 24 color guard uniforms, as presented. The motion was made by Trustee Marc Chaloupka
and seconded by Secretary Randall Pitcock.
The motion carried with seven ayes and zero nayes.
L-3.
Consider authorization of purchases through the Texas Local
Government Statewide Purchasing Cooperative (TASB Buyboard)
of portable classroom buildings for South Knoll Elementary School and Southwood
Valley Elementary School and consider authorization for administrative staff to
proceed with purchase of ancillary infrastructure items needed for portable
buildings.
Superintendent Eddie Coulson
reported to the trustees about the on-going portable classroom building need in
CSISD. The current need is at South
Knoll Elementary and Southwood Valley Elementary. Dr. Coulson recognized Deputy Superintendent Mike
Ball who reported to the Board regarding the availability of and the cost
associated with portable classroom buildings.
These buildings are available through the BuyBoard
(Texas Local Government Statewide Purchasing Cooperative) which is administered
by TASB.
MOTION 3771: I move approval of purchases through the Texas Local
Government Statewide Purchasing Cooperative (TASB Buyboard)
of portable classroom buildings for South Knoll Elementary School and Southwood
Valley Elementary School in the amount of $84,736 and authorization for
administrative staff to proceed with purchase of ancillary infrastructure items
needed for portable buildings, as presented.
The motion was made by Trustee Marc Chaloupka and seconded by
Vice-President Mary Broussard. The
motion carried with seven ayes and zero nayes.
L-4.
Consider responses to Request For Bids for
passenger minivans and cargo vans
Superintendent Coulson
recognized Deputy Superintendent Mike Ball who recommended that the Trustees
reject all bids for the purchase of passenger minivans and cargo vans.
The Ford Motor Company has
discontinued the production of Ford Freestar
vans. The Board had previously
authorized the purchase of these vans.
Hoping to locate a van available on a dealer lot at a competitive price,
a request for bids was developed and advertised for comparable vans. During the time the bid was circulated to the
public, the State of Texas approved the new State contract for vehicles. The two bids received for vehicles are both
in excess of the cost of vans available through the new State purchasing
contract.
MOTION 3772: I move that we reject all bids for the purchase of
passenger minivans and cargo vans. The
motion was made by Trustee Marc Chaloupka and seconded by Trustee Steve
Aldrich. The motion carried with seven
ayes and zero nayes.
L-5.
Consider authorization of the purchase of vehicles through a contract
administered by the State of Texas Building and Procurement Commission
Deputy Superintendent Mike
Ball reported that after exploring the market through a bid process, it appears
that the best value to the District in acquiring similar vans to the Ford Motor
Freestar van would be through the Texas Building and
Procurement Commission (TBPC).
MOTION 3773: I move approval of the purchase of vehicles through a
contract administered by the State of Texas Building and Procurement
Commission, as presented. The motion was
made by Trustee Marc Chaloupka and seconded by Vice-President Mary
Broussard. The motion carried with seven
ayes and zero nayes.
M. ELECTIONS
M-1.
Receive Report on School Board Continuing Education
Superintendent Eddie Coulson
recognized Beth French, Elections Coordinator for CSISD. Ms. French reported that Board policy
requires that at the annual Board meeting at which the call for election of
Board Members is normally considered, the Board President shall cause the
minutes to reflect the members who have and have not completed the required
continuing education. After the first
year of service Board members shall receive at least five hours of continuing
education annually in fulfillment of assessed needs. Each member of the Board of Trustees has
completed all of the Continuing Education requirements for this year: Place 1 Marc Chaloupka 21.75 hours; Place
2 Tim Jones 18.75 hours; Place 3 Garland Watson 20.00 hours; Place 4
Mary Broussard 23.00 hours; Place 5 Randall Pitcock 17.75 hours; Place 6
Charlotte Slack 28.50 hours; Place 7 Steve Aldrich 15.25 hours.
N. EXECUTIVE
SESSION
None
P. ADJOURNMENT
Without
objection, President Tim Jones adjourned the meeting at 8:53 p.m.
TIM
JONES RANDALL
PITCOCK
TIM JONES RANDALL
PITCOCK
PRESIDENT SECRETARY