COLLEGE STATION INDEPENDENT SCHOOL DISTRICT

BOARD OF TRUSTEES REGULAR MEETING

AMC High School Lecture Room

May 20, 2008

7:00 p.m.

A. CALL TO ORDER

President Tim Jones called the meeting to order at 7:05 p.m. with seven members present.

B. DECLARATION OF QUORUM

President Tim Jones declared a quorum was present with seven members. President Jones, Vice-President Mary Broussard, Secretary Randall Pitcock, Trustees Charlotte Slack, Marc Chaloupka, Garland Watson and Steve Aldrich were present.

C. ELECTION ISSUES

C-1. Administer Oath of Office to Elected Board Members

Notary Beth French administered the Oath of Office to Trustee Charlotte Slack, Place 6 and Trustee Valerie Jochen, Place 7.

Outgoing Trustee Steve Aldrich vacated his place at the Board table and Incoming Trustee Valerie Jochen took her place at the table.

Superintendent Eddie Coulson and Trustees thanked Trustee Aldrich for his twelve years of dedicated service to the children of College Station ISD. Some comments made about Trustee Aldrich were…”children always come first with Steve”…”he has a passion for kids”…”unquestioned commitment”…and “its all about the students with him”.

D. RECOGNITIONS

D-1. Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence

Director for Public Relations and The Education Foundation Ann Ganter recognized AMC High School Student Council President Sia Mahajan, AMC High School Senior Class President Ashlyn Webb, AMC High School Junior Class President Katie Smith, and Timber Academy Senior Amanda Fritz. The students led the audience in the pledges and the moment of silence.

D-2. Staff

a. Support Person of the Year

Director of Personnel Glynn Walker recognized Board President Tim Jones who recognized 2008-2009 Support Person of the Year Nominees:

Elizabeth Cunha representing the Alternative Education Programs

Shannon Esparza representing Rock Prairie Elementary

Tori Hunter representing Forest Ridge Elementary

Charli Jones representing College Station Middle School

Paula Josey representing College Hills Elementary

Dianne Krivdo representing AMC Middle School

Melanie Robideau representing AMC High School

Evelyn Wells representing College Hills Elementary

Dan Wier representing South Knoll Elementary

Jonelle Wilkins representing Cypress Grove Intermediate School

Regina Williams representing Pebble Creek Elementary

True to tradition Rhea Aleman, 2007-2008 District Support Person of the Year, was recognized to announce the 2008-2009 winner. Fellow employees, parents and students say this about our Support Person of the Year…”She brings to work a positive attitude, a warm smile, and a vibrant energy…She provides a welcoming atmosphere on a daily basis…Parents refer to her as “the nice lady”…If it is true that there is a place for everything and everything has a place, then it is because she took care of it…she truly believes that her job is to support the staff – that is what she does every day of the year, every hour of the working day…she greets everyone with kindness and is always available to help each and every person that walks through the door”. The 2008-2009 Support Person of the Year is Melanie Robideau!

b. Teacher of the Year

Board President Tim Jones recognized 2008-2009 Elementary Teacher of the Year nominees:

Lorrane Gerik representing College Hills Elementary

Kara Jones representing Forest Ridge Elementary

Tjuna Douglass representing Pebble Creek Elementary

Debbie McGlothlin representing Rock Prairie Elementary

Ruth A. (Annie) Roth representing South Knoll Elementary

Rebekah McCallay representing Southwood Valley Elementary

Kathy Hartmann representing Cypress Grove Intermediate School

Board President Tim Jones recognized 2008-2009 Secondary Teacher of the Year nominees:

Tami Dudo representing AMC High School

Mary Howell representing AMC High School

Laurie Rath representing Alternative Education Programs

Janice Attaway representing AMC Middle School

Dana Essex representing CS Middle School

Tina Terral representing Oakwood Intermediate School

2007-2008 Elementary Teacher of the Year Amy Anderson announced this year’s Elementary Teacher of the Year. This year’s winner writes,” Every child is a learner! They must be challenged physically, mentally, socially and emotionally to reach their greatest potential. In successful classrooms, learning is exciting and relevant…Teachers are education ambassadors with the community. The public needs to hear positive things from us. Focusing on the good parts of teaching is assuring. Sharing the good things that happen in my classroom or at my school is enlightening. Discussion the progress made by my school or the district is rewarding. Speaking highly of school personnel is encouraging…The most important traits for a teacher are love for children and joy of teaching.” The 2008-2009 Elementary Teacher of the year is Debbie McGlothlin!

2007-2008 Secondary Teacher of the Year Caroline Jones announced this year’s winner. This year’s winner writes, “I always laugh at how surprised my students are when they see me at the store. It’s as if they expect me to live in my classroom…I strengthen the teaching profession the same way I strengthen my students; by having a desire to learn, and being open and available to share my knowledge…I believe I have the responsibility to take what I observe, amend it to fit my style, use it in my classes, and share it with others. This is the definition of teaching – It’s what I do – It’s who I am…If you were to ask my students or the faculty about my teaching style, they would probably have a hard time describing it; some would say – That woman is crazy! The 2008-2009 Secondary Teacher of the Year if Tami Dudo!

The Board took a short 10-minute recess for pictures, to congratulate the nominees and to enjoy some cake and punch.

E. BOARD

E-1. Board Directions and Reports/Announcements/Superintendent Reports

Trustee Charlotte Slack commented that she has attended many end of the year functions throughout the district and one of those she attended was the District Art Show. She was awestruck by the work and the realization that students are impacted in so many ways by CSISD that has nothing to do with a test.

Trustee Marc Chaloupka reported that eighteen educators from across Texas have received crystal apple awards for their lifetime commitment to education from the College of Education and Human Development at Texas A&M. The annual Dean’s Roundtable hosted by the college each spring recognized educators who are role models to their students and peers, mentors for new education professionals, servant leaders in their communities and examples of what the college hopes its Aggie graduates will become. Over the past 17 years, the Dean’s Roundtable has honored more than 250 educators. This year’s recipients include local CSISD teachers Kay Cannon from College Hills Elementary School, David Childers from Cypress Grove Intermediate School and Bart Taylor of AMC High School.

Superintendent Eddie Coulson reminded the audience of:

Timber Academy Graduation is scheduled for 5/29/08
AMC High School Graduation is scheduled for 5/30/08
Board Workshop is scheduled for 6/5/08

F. HEARING OF CITIZENS (Non-Agenda Items)

John Scroggins, AMC High School Graduating Senior, addressed the Trustees regarding retro-dual credit for Computer Maintenance I and Computer Maintenance II.

G. HEARING OF EMPLOYEES (Non-Agenda Items)

None

H. CONSENT AGENDA

Agenda Item I – APPROVAL OF MINUTES – April 15, 2008 Board Workshop Minutes, April 15, 2008 Regular Board Meeting Minutes; Agenda Item J - CURRICULUM AND INSTRUCTION: Agenda Item J-4: Consider approval of Shared Services Agreement and Contracted Services – Annual renewal of contracts with Region VI; Agenda Item K - PERSONNEL: Agenda Item K-1: Consider approval of Resignations; Agenda Item K-2: Consider approval of Employments; Agenda Item L - BUSINESS AND OPERATIONS: Agenda Item L-8: Consider approval of a grazing lease on real property. The grazing lease is summarized as follows: Grazing Lease effective February 5, 2008, by and between College Station Independent School District as Landlord and Dolly C. Olden as Tenant, for the surface use of approximately 43.6 acres of land located at the northwest corner of the intersection of Rock Prairie Road and William D. Fitch Parkway in College Station, Brazos County, Texas, for a Base Rent of $1.00 per year. Agenda Item L-9: Consider approval of Monthly Financial Reports – Reports covering the month ended April 30, 2008; Agenda Item L-10: Consider approval of Monthly Budget Amendments – Amendments covering the period since last Board Meeting;

MOTION 3973: I move approval of the Consent Agenda, as presented. The motion was made by Trustee Randall Pitcock and seconded by Trustee Marc Chaloupka. The motion passed with seven ayes and zero nos.

J. CURRICULUM AND INSTRUCTION

J-1. Consider approval of Sports Medicine I and Sports Medicine II for student course credit

Superintendent Eddie Coulson recognized Deputy Superintendent for Curriculum & Instruction and Personnel who reported to the Trustees regarding courses for state elective credit at AMC High School. The consideration of elective credit for sports medicine courses at the high school is the result of recent TEA action to add Sports Medicine to the state elective credit options for students. These course additions were not made available until February of this year and, thus, were not considered in the fall when courses are typically taken to DEIC and the Board for consideration.

MOTION 3974: I move approval of Sports Medicine I and Sports Medicine II for student course credit as presented. The motion was made by Secretary Randall Pitcock and seconded by Trustee Marc Chaloupka. The motion passed with seven ayes and zero nos.

J-2. Consider approval of Student Council Leadership for student course credit

Deputy Superintendent for Curriculum & Instruction and Personnel Greg McIntyre reported regarding the recommendation of approval for Student Council Leadership for student course credit. The consideration of elective credit for the Student Leadership course at the high school is the result of recent TEA action to add it to the state elective credit options for students. This course addition was not made available until February of this year and, thus, was not considered in the fall when courses are typically taken to DEIC and the Board for consideration.

MOTION 3975: I move approval of Student Council Leadership for student course credit as presented. The motion was made by Vice President Mary Broussard and seconded by Secretary Randall Pitcock. The motion passed with seven ayes and zero nos approving the “course credit”

MOTION 3976: I move to amend the motion as presented to reflect “all students with teacher approval” are eligible or the class. The motion was made by Trustee Marc Chaloupka and seconded by Trustee Garland Watson. The motion passed with seven ayes and zero nos.

J-3. Consider approval of Computer Maintenance I and Computer Maintenance II for dual credit

Superintendent Coulson recognized Deputy Superintendent McIntyre who reported that College Station ISD has offered Computer Maintenance Technology I and II (CMT I and II) under the instruction of Mr. Bart Taylor at AMCHS for several years. CSISD has been contacted by Blinn College about the possibility of offering our CMT I and II courses for Blinn Technical Dual Credit. Adding this option would not limit what we currently offer to our students, it would only increase their opportunities to gain college credit if they so choose. Technical dual credit differs from academic dual credit in that it allows students to choose to enroll in the same class under the (a) dual credit option or (b) the non-dual credit option. For students who choose the dual credit option, a fee will be assessed.

MOTION 3977: I move approval of Computer Maintenance I and Computer Maintenance II for dual credit as presented. The motion was made by Trustee Marc Chaloupka and seconded by Vice President Mary Broussard. The motion passed with seven ayes and zero nos.

L. BUSINESS AND OPERATIONS

L-1. Consider Responses to Request for Proposals for the following items:

a. Athletic Supplies RFP #8-011

Superintendent Eddie Coulson recognized Deputy Superintendent for Business and Operations Mike Ball who reported to the Trustees regarding athletic supplies for the 2008-2009 fiscal year.

MOTION 3978: I recommend approval of the purchase of Athletic Supplies RFP#8-011 as presented. The motion was made by Trustee Charlotte Slack and seconded by Trustee Marc Chaloupka. The motion passed with seven ayes and zero nos.

b. RTI – Universal Screener/Progress Monitoring System RFP #8-013

Superintendent Coulson recognized Deputy Superintendent Ball who reported to the Trustees regarding Proposals for RTI-Universal Screener and Progress Monitoring System. It is recommended that the Trustees consider approval of the proposal from NCS Pearson Inc. in the amount of $38,399.23 for the RTI Universal Screener and Progress Monitoring System.

MOTION 3979: I recommend approval of the purchase of RTI-Universal Screener/Progress Monitoring System RFP#*-013 as presented. The motion was made by Trustee Marc Chaloupka and seconded by Trustee Garland Watson. The motion passed with seven ayes and zero nos.

L-2. Consider approval of the Guaranteed Maximum Price (GMP), the total project budget, authorization for the Superintendent or his designee to execute necessary documents associated therewith, and authorization to proceed with the work associated with the construction of College Hills Elementary School

Dr. Coulson recognized Mike Ball, Deputy Superintendent for Business and Operations and Mr. Ball reported regarding the Guaranteed Maximum Price, the total project budget, authorization for the Superintendent to execute necessary documents, and authorization to proceed with the work associated with the construction of College Hills Elementary School. The scope of the project includes a new elementary school and demolition of the existing buildings on the present site. It is recommended that the Trustees approve the Guaranteed Maximum Price of $17,043,350 from Pepper Lawson Construction for the construction of College Hills Elementary School and total project budget in the amount of $19,870,418.

MOTION 3980: I move approval of the Guaranteed Maximum Price (GMP) of $17,043,350 from Pepper Lawson Construction, the total project budget of $19,870,418, authorization for the Superintendent or his designee to execute necessary documents associated therewith, and authorization to proceed with the work associated with the construction of College Hills Elementary School, as presented. The motion was made by Trustee Marc Chaloupka and seconded by Vice President Mary Broussard. The motion passed with seven ayes and zero nos.

L-3. Consider approval of the Guaranteed Maximum Price (GMP), the total project budget, authorization for the Superintendent or his designee to execute necessary documents associated therewith, and authorization to proceed with the work associated with the construction of Career & Technology Facilities at AMC High School

Dr. Coulson recognized Deputy Superintendent Mike Ball who reported to the Trustees regarding the Guaranteed Maximum Price (GMP), the total project budget, authorization for the Superintendent to execute necessary documents, and authorization to proceed with the work associated with the construction of Career & Technology Facilities at AMC High School. The scope of the project includes the construction of Career & Technology Facilities at AMC High School. It is recommended that the Trustees approve the Guaranteed Maximum Price of $352,350 from Pepper Lawson Construction for the construction of Career & Technology facilities and a total project budget in the amount of $383,491.

MOTION 3981: I move approval of the Guaranteed Maximum Price (GMP) of $352,350, the total project budget of $383,491, authorization for the Superintendent or his designee to execute necessary documents associated therewith, and authorization to proceed with the work associated with the construction of Career & Technology Facilities as AMC High School, as presented. The motion was made by Trustee Marc Chaloupka and seconded by Vice President Mary Broussard. The motion passed with seven ayes and zero nos.

L-4. Consider the following items related to the Request for Proposals for Construction Manager at Risk Services related to the work of the Long Range Educational Planning Committee:

a. Approval of the selection committee’s ranking of the Respondent entities in accordance with the criteria stated in the Request for Proposals

b. Granting authorization to the Superintendent or his designee to negotiate terms of a contract and to execute said contract with the Respondent firm that was top ranked by the selection committee to provide advisory services to the Long Range Educational Planning Committee, to provide pre-construction services and construction manager at risk services related to projects that might be an outgrowth of the work of the Long Range Educational Planning Committee.

Superintendent Eddie Coulson recognized Deputy Superintendent Mike Ball who reported regarding responses to the Request for Proposals for Construction Manager at Risk Services related to the work of the Long Range Educational Planning Committee. Five firms provided responses to the RFP. Three firms were interviewed by an interview committee of Randall Pitcock, Marc Chaloupka, Steve Aldrich, Eddie Coulson, Mike Ball, Greg McIntyre, Clark Ealy, Ann Ganter, David Norton, and Jon Hall. Gary Blanton of SHW Group participated in an advisory capacity. After the interviews, the committee discussed and ranked the firms with Pepper Lawson Construction as first.

The Pepper Lawson staff has extensive experience working together as a team
Pepper Lawson has been invited back for repeat engagements with the same school districts
The estimating staff of Pepper Lawson has extensive experience and a good track record with CSISD and other districts
Pepper Lawson reported more experience with high school construction projects
The Pepper Lawson firm had prospective construction team members already identified and present during the interview
Pepper Lawson has experience and business volume contributing to its ability to secure sub-contractors in a very competitive market environment

MOTION 3982: I move approval of the selection committee’s ranking of the Respondent entities in accordance with the criteria stated in the RFP and approval to grant authorization to the Superintendent or his designee to negotiate terms of a contract and to execute said contract with the Respondent firm that was top ranked by the committee to provide advisory services to the LREPC, to provide pre-construction services and construction manager at risk services related to projects that might be an outgrowth of the work of the LREPC, as presented. The motion was made by Trustee Charlotte Slack and seconded by Vice President Mary Broussard. The motion passed with seven ayes and zero nos.

K-5. Consider Responses to Request for Competitive Sealed Proposals for:

a. Liquid Cooled Generator

Deputy Superintendent Mike Ball reported that the general fund capital projects budget for the current year includes funding for the purchase and installation of a liquid cooled generator for the CSISD Administration Building. This generator will provide an alternate source of electric power for the District’s main serves and communications equipment in the event of a power outage. The proposal that appears to provide the best value to the District was provided by Consolidated Electric in the amount of $25,358.

MOTION 3983: I move approval of the proposal from Consolidated Electric for a liquid cooled generator in the amount of $25,358. The motion was made by Trustee Charlotte Slack and seconded by Trustee Marc Chaloupka. The motion passed with seven ayes and zero nos.

b. Chain Link Fence Additions for AMC High School and Southwood Valley Elementary

Deputy Superintendent Mike Ball reported that the general fund capital projects budget for the current year includes funding for chain link fence additions at A&M Consolidated High School and Southwood Valley Elementary School. The proposal that appears to provide the best value to the District was provided by Hurricane Fence in the amount of $31,586.50.

MOTION 3984: I move approval of the proposal from Hurricane Fence for chain link fence additions at A&M Consolidated High School and Southwood Valley Elementary School in the amount of $31,586.50 as presented. The motion was made by Trustee Garland Watson and seconded by Trustee Marc Chaloupka. The motion passed with seven ayes and zero nos.

c. Bleacher Drive System for AMC High School

Deputy Superintendent Mike Ball reported that the general fund capital projects budget for the current year includes funding for a bleacher drive system at A&M Consolidated High School in the old gymnasium. This project involves replacing the drive mechanism on the older bleachers with a mechanism similar to the ones recently installed in the varsity gym. The proposal that appears to provide the best value to the District was provided by Specialty Supply in the amount of $24,500.

MOTION 3985: I move approval of the proposal from Specialty Supply for a bleacher drive system at A&M Consolidated High School in the amount of $24,500, as presented. The motion was made by Trustee Marc Chaloupka and Vice President Mary Broussard. The motion passed with seven ayes and zero nos.

d. Vinyl Backed carpet for AMC Middle School

Deputy Superintendent Mike Ball reported that the general fund capital projects budget for the current year includes funding for vinyl backed carpet for A&M Consolidated Middle School. The proposal that appears to provide the best value to the District was provided by Kellen Commercial Carpet in the amount of $156,500.

MOTION 3986: I move approval of the proposal from Kellen Commercial Carpet for vinyl backed carpet for A&M Consolidated Middle School in the amount of $156,500, as presented. The motion was made by Trustee Charlotte Slack and seconded by Trustee Marc Chaloupka. The motion passed with seven ayes and zero nos.

e. Transportation Facility Parking Addition

Deputy Superintendent Mike Ball reported that the general fund capital projects budget for the current year includes funding for Transportation Facility Parking Addition. This project will pave the last available land at the current Transportation Facility. The proposal that appears to provide the best value to the District was provided by Brazos Paving in the amount of $139,760.

MOTION 3987: I move approval of the proposal from Brazos Paving for Transportation Facility parking addition in the amount of $139,760, as presented. The motion was made by Trustee Garland Watson and seconded by Vice President Mary Broussard. The motion passed with seven ayes and zero nos.

f. Roof Replacement at A&M Consolidated Middle School Old Gym

Deputy Superintendent Mike Ball reported that the general fund capital projects budget for the current year includes funding for Roof Replacement at A&M Consolidated Middle School Old Gym. The proposal that appears to provide the best value to the District was provided by Sea Breeze Roofing in the amount of $218,000.

MOTION 3988: I move approval of the proposal from Sea Breeze Roofing for Roof Replacement at A&M Consolidated Middle School Old Gym in the amount of $218,000, as presented. The motion was made by Trustee Garland Watson and seconded by Vice President Mary Broussard. The motion passed with seven ayes and zero nos.

L-6. Consider authorization of purchase through the Texas Local Government Statewide Purchasing Cooperative (Buyboard) and TXMAS (Texas State Contract for Athletics Specialty Equipment) associated with Athletics Renovations project

Superintendent Eddie Coulson recognized Deputy Superintendent for Business & Operations Mike Ball who reported that the Athletics Renovation project that is part of the 2007 Bond Program includes funding for athletics specialty equipment necessary to equip the two field houses currently under construction. The needed equipment is available from vendors participating in either the BuyBoard or the TXMAS Texas State Contract.

MOTION 3989: I move approval of the purchase of specialty athletic equipment through the Buyboard and the TXMAS Texas State Contract in the amount of $179,999.64, as presented. The motion was made by Trustee Marc Chaloupka and seconded by Trustee Garland Watson. The motion passed with seven ayes and zero nos.

L-7a. Consider authorization of purchase through the Department of Information Resources (DIR) of:

a. Laptop computers for Special Services

Deputy Superintendent for Business and Operations Mike Ball reported that the Special Services Department is in need of laptop computers. The needed computers are available through the Department of Information Resources (DIR) and a local vendor, MicroAge, is a participating vendor in the DIR Go Direct Program and has submitted quotes for the needed computers.

MOTION 3990: I move approval of the purchase of laptop computers through the DIR from MicroAge in the total amount of $45,530, as presented. The motion was made by Trustee Charlotte Slack and seconded by Trustee Marc Chaloupka. The motion passed with seven ayes and zero nos.

b. Smartboards

Deputy Superintendent Mike Ball reported that various campuses are in need of Smartboards for classroom applications. The needed Smartboards are available through the Department of Information Resources (DIR) and a local vendor, MicroAge, is a participating vendor in the DIR Go Direct Program and has submitted quotes for the needed Smartboards.

MOTION 3991: I move approval of the purchase of smartboards through the DIR from MicroAge in the total amount of $242,084, as presented. The motion was made by Trustee Marc Chaloupka and seconded by Vice President Mary Broussard. The motion passed with seven ayes and zero nos.

M. BOARD

M-1. Consideration, discussion and possible action regarding the reorganization of Board Officers for the 2008-2009 school year

NOMINATIONS FOR PRESIDENT

President Tim Jones nominated Trustee Randall Pitcock.

Trustee Garland Watson nominated Trustee Charlotte Slack.

MOTION 3992: I move that nominations for President close. The motion was made by Trustee Marc Chaloupka and seconded by President Tim Jones. The motion to close nominations for President passed with seven ayes and zero nos.

N. The Board will meet in executive session to discuss qualifications of new executive board nominees. The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.

The Trustees went into Executive Session at 9:32 p.m.

O. OPEN SESSION

The Trustees returned to Open Session at 9:53 p.m.

Outgoing President Tim Jones called for the vote for President:

Randall Pitcock 1 vote

Charlotte Slack 6 votes

Trustee Charlotte Slack will be the new Board President for the 2008-2009 school year. Outgoing President Jones relinquished the chair to Incoming President Charlotte Slack who conducted the election of the remaining officers.

NOMINATIONS FOR VICE PRESIDENT

Trustee Garland Watson nominated Secretary Randall Pitcock.

Outgoing Vice President Mary Broussard nominated Trustee Marc Chaloupka.

MOTION 3993: I move that the nominations for Vice President close. The motion was made by Trustee Tim Jones and seconded by Trustee Valerie Jochen. The motion passed with seven ayes and zero nos.

The Trustees went into Executive Session at 9:55 p.m.

O. OPEN SESSION

The Trustees returned to Open Session at 10:14 p.m.

Secretary Randall Pitcock withdrew his name from consideration for Vice President. By acclamation, Trustee Marc Chaloupka was elected Board Vice President for the 2008-2009 school year.

NOMINATIONS FOR SECRETARY

Trustee Mary Broussard nominated Secretary Randall Pitcock.

Trustee Tim Jones nominated Trustee Garland Watson for Secretary.

MOTION 3994: I move that the nominations for Secretary close. The motion was made by Vice President Marc Chaloupka and seconded by Trustee Mary Broussard. The motion passed with seven ayes and zero nos.

The Trustees went into Executive Session at 10:16 p.m.

O. OPEN SESSION

The Trustees returned to Open Session at 10:25 p.m.

Trustee Garland Watson withdrew his name from consideration as Board Secretary. By acclamation, Secretary Randall Pitcock will be the Board Secretary for the 2008-2009 school year.

N. ADJOURNMENT

Without objection, President Slack adjourned the meeting at 10:35 p.m.

CHARLOTTE SLACK RANDALL PITCOCK

PRESIDENT SECRETARY