BOARD OF TRUSTEES REGULAR MEETING
CSISD Board Room
July 15, 2008
7:00
p.m.
President
Charlotte Slack called the meeting to order at 7:00 p.m. with six members
present.
B.
DECLARATION OF QUORUM
President Charlotte
Slack declared a quorum was present with six members. President Slack, Secretary Randall Pitcock, Trustees
Tim Jones, Garland Watson, Mary Broussard and Valerie Jochen were present. Vice President Marc Chaloupka was absent.
C.
RECOGNITIONS
C-1. Pledge of Allegiance to the American Flag
and the Texas Flag, and a Moment of Silence
Superintendent
Eddie Coulson recognized Director for Public Relations and the Education
Foundation Ann Ganter who introduced Kylie Pope, Forest Ridge Elementary School
First Grader. Haley led the audience in
the Pledge of Allegiance to the American Flag, the Texas
Flag, and a Moment of Silence.
D.
BOARD
D-1. Board Directions and
Reports/Announcements/Superintendent Reports
Trustee Tim
Jones reported that the Finance/Facilities Committee met on 7/14/08 regarding
several issues that are on the agenda tonight.
Superintendent
Eddie Coulson reported that Public Forums regarding Rezoning will be scheduled
on 7/29/08 at 5:30 p.m. at AMC High School and 8/12/08 at 5:30 p.m. at the
Lincoln Center.
The Board
will conduct its Team of Eight Training on 8/4/08 and a follow-up Board
Workshop on 8/12/08.
New Teacher
Induction Luncheon is scheduled for 8/13/08 at 11:45 a.m. at Pebble Creek
Country Club.
E.
HEARING OF CITIZENS
(Non-Agenda Items)
Bobbie Books,
Forest Ridge Elementary parent, addressed the Trustees regarding the
overcrowding at Forest Ridge Elementary School and her concern for
administration, staff, students and parents.
F.
HEARING OF EMPLOYEES (Non-Agenda
Items)
None
G.
CONSENT AGENDA
Agenda
Item H – APPROVAL OF MINUTES – June 17, 2008 Board Workshop Minutes, June 17,
2008 Regular Meeting Minutes; Agenda
Item I - CURRICULUM AND INSTRUCTION: Agenda Item I-2: Consider approval
of the 2008-2009 Student Code of Conduct – annual approval; Agenda Item J - PERSONNEL: Agenda Item J-1: Consider approval of Resignations;
Agenda Item J-2: Consider approval of
Employments; Agenda Item J-3: Consider approval of 2008-2009 Teacher
Observation and Appraisal Calendar; Agenda Item K - BUSINESS AND OPERATIONS: Agenda
Item K-6: Consider approval of purchase of group life and disability
insurance coverage through the Region IV ESC Cooperative; Agenda Item K-7: Consider
approval of Monthly Financial Reports – Reports covering the month ended June
30, 2008; Agenda Item K-8: Consider
approval of Monthly Budget Amendments – Amendments covering the period since
last Board Meeting
MOTION 4002: I
move approval of the Consent Agenda, as presented. The motion was made by Secretary Randall
Pitcock and seconded by Trustee Garland Watson.
The motion passed with six ayes and zero nos and one absence.
I.
CURRICULUM AND INSTRUCTION
I-1. Consider approval of payment to the
Schlechty Center for Leadership and School Reform
Deputy
Superintendent for Curriculum & Instruction and Personnel Greg McIntyre
recognized Director of Curriculum and Instruction Donna Adams who reported to
the Board regarding the Schlechty Center for Leadership and School Reform. For the past three years CSISD has
participated in the Standard-Bearer School District Network of the Schlechty
Center for Leadership in School Reform per written contract. The purpose of this involvement is to study
the necessity of student engagement in daily lessons, to implement strategies
for designing engaging lessons, and to utilize standard protocols to analyze
lessons and have collegial conversations to gather input for lesson
improvement.
MOTION 4003: I
move approval of the payment to the Schlechty Center for Leadership and School
Reform as presented. The motion was made
by Trustee Tim Jones and seconded by Trustee Mary Broussard. The motion passed with six ayes, zero nos and
one absence.
K.
BUSINESS AND OPERATIONS
K-1. Consider establishing meeting dates for
Public Hearing on Budget Adoption and Tax Rate for 2007-2008 fiscal year
Deputy
Superintendent for Business and Operations Mike Ball addressed the Board of
Trustees regarding dates for a public hearing on budget adoption and tax rate
for the 08-09 fiscal year. State Law requires that the District’s budget
for the 2008-2009 fiscal year must be prepared on or
before August 20, 2008 and adopted by the Board of Trustees on or before August
31, 2008. The Truth in Taxation Statutes
also requires that a Public Hearing be held on the same day as the meeting in
which the budget and tax rate are adopted by the Board of Trustees.
MOTION 4004: I
recommend setting the date of August 19, 2008 as the Public Hearing setting the
tax rate, as presented. The motion was
made by Secretary Randall Pitcock and seconded by Trustee Mary Broussard. The motion passed with six ayes, zero nos,
and one absence.
K-2. Consider adoption of an Energy Consumption
Reduction Plan in accordance with Senate Bill 12 and House Bill 3693
Deputy Superintendent
Mike Ball reported regarding the Energy Consumption Reduction Plan. Provisions of Senate Bill 12 and House Bill
3693, signed by the Governor in June 2007 and effective as of September 1,
2007, require Texas public school districts to establish a goal to reduce
annual electric consumption by five percent each state fiscal year for the next
six years.
Prior to the
passage of this legislation, CSISD has made significant investment in energy
management control systems that provide the district with the capability of
efficient management of HVAC and certain lighting systems. The district has already retrofitted lighting
systems with more efficient fixtures in many locations. While there are additional steps the district
can take to further reduce energy consumption, it should be noted that
conservation and efficient utilization of energy resources have been a
management priority for a number of years prior to the current legislative
mandate.
MOTION 4005: I
move approval of adoption of an Energy Consumption Reduction Plan in accordance
with Senate Bill 12 and House Bill 3693, as presented. The motion was made by Trustee Mary Broussard
and seconded by Trustee Valerie Jochen.
The motion passed with six ayes, zero nos, and one absence.
K-3. Consider approval of the District’s Wealth
Equalization Plan for the 2008-2009 fiscal year under
Chapter 41 of the Texas Education Code
Superintendent
Eddie Coulson recognized Deputy Superintendent Mike Ball who reported to the
Trustees that CSISD has been notified by Texas Education Agency that it is the
subject to the wealth equalization provisions of Chapter 41 of the Texas
Education Code (TEC) for the 2008-2009 fiscal year. Current law requires that the District’s wealth
equalization plan must be approved by the Commissioner of Education before the
tax rate can be set. Bryan ISD Board of
Trustees, via its administrative staff, has indicated its intent to participate
in a proposed agreement whereby CSISD would purchase attendance credits in an
amount sufficient to equalize the wealth in accordance with Chapter 41 of the
TEC for the 2008-2009 budget year. The proposed agreement is similar to
agreements utilized by the two districts in the past.
If, for
whatever reason, Bryan ISD is unable to execute the agreement in a timely
manner, CSISD remains under the obligation to submit an acceptable wealth
equalization plan to the Commissioner of Education and so it is recommended
that the Trustees consider approval of the proposed agreement with Bryan ISD
and an agreement to purchase sufficient attendance credits from the State in
order to satisfy the 2008-2009 wealth equalization plan if the Bryan ISD
agreement is not executed on a timely basis.
MOTION 4006: I
move approval of the District’s Wealth Equalization Plan for the 2008-2009
fiscal year under Chapter 41 of the Texas Education
Code, as presented. The motion was made
by Trustee Tim Jones and seconded by Trustee Mary Broussard. The motion passed with six ayes, zero nos,
and one absence.
K-4. Consider appointment of Amanda Dotson as
Investment Officer and Other Authorities Associated with the Position of
Director of Business Services
Superintendent
Eddie Coulson recognized Deputy Superintendent Mike Ball who introduced Amanda
Dotson, newly hired Director of Business Services. In order to serve in the position, Mr. Ball
reported that she will need authority from the Trustees to serve in capacities
associated with that position: Investment Officer, authorized representative
for CSISD accounts with Lone Star Investment Pool, authorized representative
for CSISD accounts with TEXPOOL, authorized representative for CSISD accounts
with Citibank, and as Reporting Official with the Teacher Retirement System of
Texas.
MOTION 4007: I
move approval of the appointment of Amanda Dotson as Investment Officer and
Other Authorities Associated with the Position of Director of Business
Services, as presented. The motion was
made by Trustee Valerie Jochen and seconded by Secretary Randall Pitcock. The motion passed with six ayes, zero nos,
and one absence.
K-5. Consider approval of Competitive Sealed
proposals for:
(a) Property and Casualty Insurance
Deputy
Superintendent Mike Ball reported that the Requests for Competitive Sealed
Proposals for the District’s property and casualty insurance coverage were
distributed to the public and has produced two respondents. One respondent submitted a proposal for participation
in shared risk pools. ANCO Insurance is
the only respondent that met the specifications in the Request for
Proposals.
MOTION 4008: I
move approval of ANCO Insurance Company as the District’s Agent for Property
and Casualty Insurance for the 2008-2009 fiscal year and that the
Superintendent or his designee be authorized to negotiate with ANCO Insurance
Company to obtain the combination of quoted coverages that will provide the
best value to the district, as presented.
The motion was made by Trustee Mary Broussard and seconded by Secretary
Randall Pitcock. The motion passed with
six ayes, zero nos, and one absence.
(b) Student Accident Insurance
Deputy
Superintendent Mike Ball reported to the Trustees that Requests for Competitive
Sealed Proposals for the District’s student athletic and extra-curricular
insurance coverage has produced four respondents. The proposal from Brazos Valley Insurance
includes a provision for full assignment through a Preferred Provider
Organization. The full assignment
through a PPO group provides students and their parents the opportunity to
receive treatment from various local health care providers that have contracted
to accept the coverage. The contracted
health care providers will not bill the students for more than the benefits
provided in the policy. Other
respondents provided proposals with full assignment coverage that would utilize
PPO networks with limited provider availability or plans that do not provide
the full assignment coverage.
MOTION 4009: I
move approval of the Competitive Sealed proposal for Student Accident
Insurance, as presented. The motion was
made by Trustee Tim Jones and seconded by Trustee Mary Broussard. The motion passed with six ayes, zero nos,
and one absence.
N.
ADJOURNMENT
Without
objection, President Slack adjourned the meeting at 8:05 p.m.
CHARLOTTE
SLACK RANDALL
PITCOCK
PRESIDENT SECRETARY