BOARD OF TRUSTEES SPECIAL MEETING
Administrative Conference Room
December 6, 2007
5:00 p.m.
A.
CALL TO ORDER
President Tim Jones called the meeting to order at 5:07 p.m. with six
members present.
B. DECLARATION OF QUORUM
President Tim Jones, Vice
President Mary Broussard, Secretary Randall Pitcock, Trustees Charlotte Slack, Garland
Watson, and Steve Aldrich were present.
Trustee Marc Chaloupka was absent.
C.
BUSINESS AND OPERATIONS
C-1. Real Estate items
a. Consider approval and ratification of a
contract to purchase real property, and an agreement concerning the use of the
property. The contract is summarized as
follows: Lot 11, Block 8, College Hills Estates, College Station, Brazos
County, Texas, also known as 1031 Walton Drive (“Property”); Unimproved
Property Contract (“Contract”) by and between Patricia Garrett (“Seller”) and
College Station Independent School District (“Buyer”) for the purchase of the
Property for a Sales Price of $117,777.00.
The agreement is summarized as follows: Special Use Permit and Agreement
(“Agreement”) by and between the College Hills Homeowners’ Association and the
College Station Independent School District for the use of the Property as a
parking lot during the period of time that College Hills Elementary School is
being re-developed
President
Tim Jones recognized Superintendent Eddie Coulson and Deputy Superintendent
Mike Ball who updated the Trustees regarding real estate as it pertains to the
College Hills Elementary project. The
reconstruction of College Hills will require that the entire existing school
site by unavailable for parking during the course of the construction
project. Space is needed during the
course of the construction project to enable employees and visitors to park
their vehicles. The property at 1031
Walton Drive is just across Francis Street from the existing school site. This property is currently a vacant lot. The property is subject to certain deed
restrictions administered by the College Hills Homeowners Association. Discussion have been held with the College
Hills Homeowners Association culminating in a Special Use Permit and Agreement
that would allow the District to use the property as a temporary parking lot
during the course of the construction project.
At the conclusion of the project, the property would be returned to its
present condition. Informal discussions have
occurred with City personnel who have committed to working with the District on
the temporary parking lot issue.
MOTION 3838: I
move approval of the following as presented:
1. The terms and conditions of that certain
Unimproved Property Contract (“Contract”) by and between Patricia Garrett
(“Seller”) and College Station Independent School District (“Buyer”) for the
purchase of Lot 11, Block 8, College Hills Estates, College Station, Brazos
County, Texas also known as 1031 Walton Drive (“Property”) for a Sales Price of
$117,777.00;
2. That the Board of Trustees, on behalf of the
District, approves and ratifies the terms and conditions of that certain
Special Use Permit and Agreement (“Agreement”) by and between the College Hills
Homeowners’ Association and the College Station Independent School District for
the use of the Property as a parking lot during the period of time that College
Hills Elementary School is being re-developed;
3. That the Board of Trustees authorizes the
Board President, the Superintendent or their appointed designees, to do any and
all things necessary to close on the purchase of the property described in the
Contract, and to pay the consideration for such property as described in the
Contract, and to enter into the Agreement with the College Hills Homeowners’
Association.
The
motion was made by Trustee Charlotte Slack and seconded by Vice President Mary
Broussard. The motion passed with six
ayes and zero nos. Trustee Marc
Chaloupka was absent.
b. Consider approval of the assignment and
assumption of a contract to purchase real property. The contract and assignment are summarized as
follows: Farm and Ranch contract dated July 10, 2007, by and between Dolly C.
Olden as Seller and Michael H. Gentry, or Assigns, as Buyer, for the purchase
of approximately 43.6 acres of land located at the northwest corner of the
intersection of Rock Prairie Road and William D. Fitch Parkway in College
Station, Brazos County, Texas, for a Purchase Price of $30,000.00 per acre
Superintendent
Eddie Coulson recognized Deputy Superintendent Mike Ball who reported to the
Board regarding real estate as it pertains to future growth. Mr. Ball reported that in anticipation of
future growth, the District has been in search of land that would be suitable
for future use by the District. A tract
of land at the corner of Rock Prairie Road and William D. Fitch Parkway
comprising approximately 43.6 acres has become available for purchase by the
District. The District has performed
“due diligence” work and the studies indicate that the tract appears to be
suitable for future use by the District.
MOTION 3839: I
move approval of the following as presented:
1. The terms and conditions of that certain Farm
and Ranch Contract dated July 10, 2007, by and between Dolly C. Olden as Seller
and Michael H. Gentry, or Assigns, as Buyer, for the purchase of approximately
43.6 acres of land located at the northwest corner of the intersection of Rock
Prairie Road and William D. Fitch Parkway in College Station, Brazos County,
Texas, for a Purchase Price of $30,000.00 per acre;
2. That the Board of Trustees, on behalf of the
District, shall accept an assignment of the Contract from Michael H. Gentry,
and further that the District shall assume the responsibilities and liabilities
of the Buyer pursuant to the terms of the Contract, and further that the Board
President shall have authority to sign that certain Assignment of Farm and
Ranch Contract (“Assignment”);
3.
That the Board
of Trustees authorizes the Board President, the Superintendent or their
appointed designees, to do any and all things necessary to close on the
purchase of the property described in the Contract and to pay the consideration
for such property as described in the Contract.
The
motion was made by Trustee Steve Aldrich and seconded by Secretary Randall
Pitcock. The motion passed with six ayes
and zero nos. Trustee Marc Chaloupka was
absent.
NOTE:
President Jones noted that significant effort to study all potential
environmental issues associated with the property occurred and all are
resolved.
D. BOARD
D-1. Consideration, discussion and possible
action regarding CSISD Planning For Growth
President Jones recognized Superintendent Coulson who led the
discussion regarding growth. Dr. Coulson
recommended that a group be established for long range planning as it relates
to facilities. Brief discussion occurred
regarding curriculum being the driver for what facilities are needed. A demographic study is expected in early
Spring 2008. Dr. Coulson recommends
establishing a group that would meet beginning in March 2008 and run possibly
through December 2008. Additionally, a
Rezoning Committee will be needed and the two committees could run
simultaneously; one with a short life.
Discussion occurred.
D-2. Vision/Strategic Planning discussion and
definition
Brief discussion.
E. ADJOURNMENT
Without objection, President Jones adjourned the workshop meeting
at 6:25 p.m.
TIM JONES RANDALL PITCOCK
TIM
JONES RANDALL PITCOCK
PRESIDENT SECRETARY