BOARD OF TRUSTEES REGULAR MEETING
CSISD Board Room
February 19, 2008
7:00 p.m.
President
Tim Jones called the meeting to order at 7:10 p.m. with seven members present.
B. DECLARATION
OF QUORUM
President Tim Jones declared
a quorum was present with seven members.
President Jones, Vice-President Mary Broussard, Secretary Randall
Pitcock, Trustees Charlotte Slack, Marc Chaloupka, Garland Watson and Steve
Aldrich were present.
C. RECOGNITIONS
C-1. Pledge
of Allegiance to the American Flag and the
Superintendent Eddie Coulson
recognized Principal Carl Dethloff of
C-2. Campus
Artwork
Trustees enjoyed and
complimented the student artwork displayed in the Board Room. The work was provided by Southwood Valley
Elementary art students taught by Teacher Sharon Holt, Forest Ridge Elementary
art students taught by Teacher Suzanne May, South Knoll Elementary art students
taught by Teacher Amber Herbelin, and College Hills Elementary art students
taught by Teacher Norma Numoz.
C-3. Students
a. All-State Band
Yong Eoh was selected as a
member of the Texas All State Band. Yong
is an A&M Consolidated senior flutist with the Tiger Band.
b. All-State Orchestra
Yong Eoh was selected as a
member of the Texas All State Orchestra.
She will perform with either the
c. All State Choir
Teacher Travis Angel
recognized Kaylie Kahlich who was selected for her second time as a member of
the Texas All State Choir. Kaylie is a
junior this year. Mr. Angel recognized
Chris Lewis was selected for the third time this year and is a senior and
finally Michael Wolfe is a junior and was selected as an alternate. These students earned the right for the audition
by placing in the top 15 at the Region Choir Auditions and the top 5 at the
Area Audition. They are required to
learn new music for each of the three auditions and sight-read. Only 450 students from across the state are
chosen for the All-State Choir.
Superintendent Eddie Coulson
reported that Deputy Superintendent Mike Ball attended the Texas Music
Educators Convention in
D. BOARD
D-1. Board
Directions and Reports/Announcements/Superintendent Reports
Secretary Randall Pitcock
reported that the Finance/Facilities Committee met on 2/18/08 regarding 403b
Regulation IRS changes, portable building needs, General Fund, RFQ for Audit
firms, and RFQ for Architects to assist the Long Range Education Planning Committee.
Trustee Charlotte Slack
reported that the Visioning and Strategic Planning Committee met with
Representative Fred Brown to discuss legislative issues that affect CSISD. Trustee Slack expressed concern regarding the
recent proposed Language Arts curriculum.
Approval would take
Trustee Marc Chaloupka
reminded colleagues of the Grassroots Training Meeting scheduled for Tuesday,
3/11/08 in
Secretary Randall Pitcock
expressed appreciation to the City of
Superintendent Eddie Coulson
expressed appreciation to the City of
Dr. Coulson announced that
CSISD will be hosting a Were Ready Fun Run at
Dr. Coulson briefly updated
the audience on the College Hills Elementary construction project. The trustees have received updated cost
estimates, have been informed of the hiring of an Urban Developer (to assist
with saving trees), and updated on the design of the canopy.
Trustee Steve Aldrich
announced that he has not filed for re-election and does not plan to.
E. HEARING OF
CITIZENS
None
F. HEARING OF EMPLOYEES
None
G. CONSENT
AGENDA
Agenda Item H - Approval
of Minutes January 15, 2008 Board Workshop Minutes, January 15, 2008 Regular
Board Meeting Minutes, January 22, 2008 Special Board Meeting Minutes; Agenda Item I - CURRICULUM AND INSTRUCTION: Agenda Item I-3: Consider
approval of K-5 Math Textbook Adoption; Agenda Item J - PERSONNEL: Agenda Item J-1: Consider approval of Resignations;
Agenda Item J-2: Consider approval of
Employments; Agenda Item J-3: Consider
approval of Administrator Contracts; Agenda
Item K - BUSINESS AND OPERATIONS: Agenda Item K-3: Consider approval of
the contract for the sale of real property.
The contract is summarized as follows: Real Estate contract Fee Simple
and Public Utility Easement, by and between College Station Independent School
District as Seller and the City of College Station, as Buyer, for the sale of
approximately 2,567 square feet of land located at the northeasterly corner of
the intersection of FM 2818 and Welsh Ave. and the sale of a public utility
easement on 1,935 square feet of land located at the northeasterly corner of
the intersection of FM 2818 and Welsh Ave. for a total purchase price of $6,957
land necessary to complete the Welsh/2818 road widening project; Agenda
Item K-4: Consider approval of
Building Use Request Calvary Chapel Aggieland; Agenda Item K-5: Consider approval of Monthly Financial
Reports Reports covering the month ended January 31, 2008; Agenda Item K-6: Consider approval of
Monthly Budget Amendments Amendments covering the period since last Board
Meeting; Agenda Item L - ELECTIONS: Agenda Item L-2: Appointment of
Designees for Filing Purposes; Agenda Item L-3: Consider Approval of a
Joint Resolution of the City Council of College Station and the Board of
Trustees of the College Station Independent School District order joint
elections for City Council positions and CSISD Trustee positions 6 and 7 on May
10, 2008
MOTION 3853: I move approval of the Consent Agenda, as presented. The motion was made by Trustee Marc Chaloupka
and seconded by Vice President Mary Broussard.
The motion passed with seven ayes and zero nos.
I. CURRICULUM
AND INSTRUCTION
I-1. Consider
adoption of the 2008-2009 Calendar
Superintendent Eddie Coulson
recognized Clark Ealy, Executive Director for Accountability and Planning. Dr. Ealy reported that with the goal of
developing the most instructionally appropriate school calendar for the
2008-2009 school year, DEIC (District-wide Educational Improvement Council)
developed four draft calendar options.
After gathering feedback and further study, DEIC reduced the number of
options to two. CSISD placed Calendar
Option 1 that ends in June and Calendar Option 2 that ends in May online for
public feedback. After DEIC processed
the online feedback, they recommended Calendar Option 2 for approval.
MOTION 3854: I move approval of the calendar as presented. The motion was made by Trustee Steve Aldrich
and seconded by Secretary Randall Pitcock.
The motion passed 7-0.
President Tim Jones
commented regarding legislation that takes local control away from school
districts.
I-2. Consider
approval of the District Improvement Plan Goals and Objectives
Superintendent Eddie Coulson
recognized Deputy Superintendent for Curriculum & Instruction and Personnel
Greg McIntyre. Mr. McIntyre reported
that DEIC (District Educational Improvement Council) has the responsibility of
recommending to the School Board the District Improvement Plan each year. Mr. McIntyre reported that the goals and
objectives recommended by DEIC are largely the same as in years past. This consistency serves as a testament to the
district purpose of success: to ensure
that each student is academically successful and that the unique academic,
social, and emotional needs of each student are met in a safe learning
environment. Supporting this consistent
focus are objectives which center upon reducing the achievement gap,
encouraging commended performance, and opportunities for all CSISD employees to
enter the dialogue on behalf of high expectations and school culture.
Trustee Marc Chaloupka
expressed dissatisfaction with the goal process and the outcome of the process. Discussion occurred.
Trustee Charlotte Slack
expressed the desire to add an additional statement to the DIP Goals and
Objectives pertaining to communication.
Discussion occurred.
MOTION 3855: I move approval of the District Improvement Plan
Goals and Objectives as presented. The
motion was made by Trustee Steve Aldrich and seconded by Trustee Marc
Chaloupka. The motion passed with five
ayes, one no, and one abstention.
Vice-President Mary Broussard abstained from the vote and Trustee Marc
Chaloupka voted no.
K. BUSINESS
AND OPERATIONS
K-1. Consider
approval of responses from Request for Competitive Sealed Proposals for Ceiling
Mounted Data Projection Systems
Superintendent Eddie Coulson
recognized Deputy Superintendent for Business and Operations Mike Ball. Mr. Ball reported that the 2007 Bond program
provides funding for ceiling mounted data projection systems and described the
process utilized for the Request for competitive Sealed Proposals and the
responses received.
MOTION 3856: I move approval of the proposal submitted by MicroAge
College Station to provide Ceiling Mounted Data Projection Systems in
accordance with the terms stated in the Request for Competitive Sealed
Proposals in the amount of $1,144,112, as presented. The motion was made by Trustee Marc Chaloupka
and seconded by Vice President Mary Broussard.
The motion passed 7-0.
K-2. Consider
a resolution that would declare as follows:
1) That the spectator bleachers in the gymnasium at A&M Consolidated
High School are severely damaged as a result of an unforeseen emergency and
have undergone major operational or structural failure; 2) That the delay posed by the procurement
methods provided for in Section 44.031 of the Texas Education Code would
prevent or substantially impair the conduct of classes or other essential
school activities; 3) That the
Superintendent or his designee are authorized to contract for the replacement
or repair of the bleachers by methods other than those required by Section
44.0341 of the Texas Education Code.
Dr. Coulson recognized
Deputy Superintendent Mike Ball who reported to the Trustees regarding bleacher
damage in the gymnasium at
On February 1, 2008, the
spectator bleachers in the gymnasium at the high school experienced an
unforeseen structural failure during the retraction process. The highest section of the bleachers is
currently leaning against a concrete masonry wall. The full extent of the damage is unknown at
this time. The bleachers are in an
unstable position that prohibits the safe performance of a damage assessment
inspection. Specialized equipment and
expertise will be needed in order to place the bleachers in an upright
position, stabilize them, and perform a full damage assessment. The entire gymnasium has been closed to all
uses due to the risk of personal injury or further property damage. The loss of the use of this gymnasium has
caused a significant reduction in the Districts ability to provide space for
physical education classes and for extra-curricular activities.
The Texas Education Code
provides discretion following an emergency or unforeseen circumstance to
determine that the delay in following normal procurement procedures would
prevent or substantially impair the conduct of classes or other essential
school activities. The present bleacher
situation related to the gymnasium appears to be appropriate for the use of
that discretion.
MOTION 3857: I move approval of a resolution related to the
procurement of damage assessments and repairs to the retractable spectator
bleachers at
L. ELECTIONS
L-1. Receive
Report on School Board Continuing Education
Superintendent Eddie Coulson
recognized Beth French, Elections Coordinator for CSISD. Ms. French reported that Board policy
requires that at the annual Board meeting at which the call for election of
Board Members is normally considered, the Board President shall cause the
minutes to reflect the continuing education hours completed by each trustee. After the first year of service Board members
shall receive at least five hours of continuing education annually in
fulfillment of assessed needs.
Place 1 Marc Chaloupka
19.50 hours
Place 2 Tim Jones 13.50
hours
Place 3 Garland Watson
15.50 hours
Place 4 Mary Broussard
17.25 hours
Place 5 Randall Pitcock
12.50 hours
Place 6
Place 7 Steve Aldrich
9.25 hours
M. EXECUTIVE
SESSION
None
O. ADJOURNMENT
Without
objection, President Jones adjourned the meeting at 9:00 p.m.
TIM JONES RANDALL
PITCOCK
PRESIDENT SECRETARY