COLLEGE STATION INDEPENDENT
SCHOOL DISTRICT
BOARD OF TRUSTEES REGULAR MEETING
CSISD Board Room
September 18, 2007
7:00 p.m.
President
Tim Jones called the meeting to order at 7:00 p.m.
B. DECLARATION
OF QUORUM
President Tim Jones declared
a quorum was present with seven members.
President Jones, Vice-President Mary Broussard, Secretary Randall
Pitcock, Trustees Charlotte Slack, Marc Chaloupka, Garland Watson and Steve
Aldrich were present.
C. RECOGNITIONS
C-1. Pledge
of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence
Superintendent Eddie Coulson
recognized Cypress Grove Intermediate School Principal Rick Hill who introduced
Sixth Graders Curtis McDowell, Jordano Diaz, and Caraline Benbow. The students led the audience in the pledges
of allegiance and the moment of silence.
C-2. Recognize
AMC High School Campus Artwork
Trustees appreciated the
artwork adorning the walls of the Board Room provided by AMC High School art
students, taught by Teachers Brent Maxwell and Jami Bevans.
C-3. Teachers
a. 2007
Region VI Secondary Teacher
Caroline Jones was named
Region VI Teacher of the Year. Caroline
earned the Teacher of the Year title first at College Station Middle School,
then at the district and Region VI levels.
Now she is competing for the state Teacher of the Year designation.
C-4. Schools
a. TBEC
Honor Roll
Four College Station ISD
Campuses were named TBEC Honor Roll Schools for 2007. On August 22, 2007, the Texas Business and
Education Coalition (TBEC) announced that 385 public schools across the state
had earned recognition on the 2007 TBEC Honor Roll. Four College Station ISD campuses made the
list: A&M Consolidated High School, Oakwood Intermediate School, Rock
Prairie Elementary School and Pebble Creek Elementary School. Unlike other accountability measures at the
state and federal level, TBEC identifies the Honor Roll schools by analyzing
three years of performance data for all Texas public schools. A school must have a high percentage of
students meeting state standards on the TAKS tests in all subjects for three
consecutive years, with an emphasis on how many students score at the state’s
highest standard – commended – on all tests.
Selection criteria account also for each school’s student demographics,
the number of subjects tested and the grades served. Congratulations to Principal Ron Fox
accepting on behalf of AMC High School, Principal Kate Schoen accepting on
behalf of Oakwood Intermediate School, Academic Coordinator Cindy Gordon and
Teacher Debbie McGlothlin accepting on behalf of Rock Prairie Elementary
School, and Principal Donna Bairrington accepting on behalf of Pebble Creek
Elementary School.
D. BOARD
D-1. Board
Directions and Reports/Announcements/Superintendent Reports
President Tim Jones reminded
everyone that the annual TASA/TASB Conference for Trustees and CSISD
Administrators is scheduled for September 28 – 30, 2007 in Dallas, Texas.
Superintendent Eddie Coulson
announced that a Special Board Meeting will be scheduled for Tuesday, September
25, 2007 at 6:00 p.m.
Superintendent Coulson
commented that the enrollment for CSISD has gone over 9000 students for the
first time and we continue to grow.
D-2. Consideration,
discussion and possible approval of a School Resource Officer Interlocal
Agreement between the College Station Independent School District and the City
of College Station.
Superintendent Eddie Coulson
briefly discussed the proposed School Resource Officer Interlocal
Agreement. He recognized Deputy Superintendent
for Curriculum, Instruction and Personnel Greg McIntyre who explained that the
purpose of the interlocal agreement is to work collaboratively with the City of
College Station to assign Law Enforcement Officers to work with and aid the
administration and student bodies of A&M Consolidated High School, A&M
Consolidated Middle School, and College Station Middle School. Officers will offer primary services as
instructors, mentors, and problem-solvers, and work to reduce crime through
education and the promotion of positive police/student relations.
MOTION 3816: I move approval of the School Resource Officer
Interlocal Agreement as presented. The
motion was made by Trustee Steve Aldrich and seconded by Secretary Randall
Pitcock. The motion passed with seven
ayes and zero nos.
E. HEARING OF
CITIZENS
None
F. HEARING OF EMPLOYEES
None
G. CONSENT
AGENDA
Agenda Item H - Approval
of Minutes – August 21, 2007 Board Workshop Minutes, August 21, 2007 Public Hearing
Minutes, August 21, 2007 Regular Board Meeting Minutes, August 30, 2007 Special
Meeting Minutes, September 6, 2007 Special Board Meeting Minutes; Agenda
Item J – Personnel: Agenda Item J-1: Consider approval of Resignations;
Agenda Item J-2: Consider approval of Employments; Agenda Item K – Business & Operations: Agenda Item K-8: Consider
approval of Monthly Financial Reports – Reports covering the month ended August
31, 2007; Agenda Item K-9: Consider
approval of Monthly Budget Amendments – Amendments covering the period since
last Board Meeting.
MOTION 3817: I move approval of the Consent Agenda, as presented. The motion was made by Secretary Randall
Pitcock and seconded by Trustee Marc Chaloupka.
The motion passed with seven ayes and zero nos.
I. CURRICULUM
AND INSTRUCTION
I-1. Receive
Report on State Ratings and AYP Ratings
Superintendent Eddie Coulson
recognized Dr. Clark Ealy, Executive Director for Accountability and
Planning. Dr. Ealy reported that every
year the Texas Education Agency reports district and campus accountability
ratings under the state system and progress toward meeting performance targets
set forth in the No Child Left Behind federal legislation. Schools and districts receive one of four
ratings under the state accountability system (Academically Unacceptable,
Academically Acceptable, Recognized, or Exemplary) based on student performance
on reading/English language arts, math, writing, science and social studies
tests, and student dropout and completion rates. School and districts either meet Adequate
Yearly Progress (AYP) targets in reading and math, or are rated as “Missed AYP”
with the reason stated. Dr. Ealy’s
report focused on the different aspects of the two accountability systems.
K. BUSINESS
AND OPERATIONS
K-1. Receive
Report regarding Business Services
Superintendent Eddie Coulson
recognized Deputy Superintendent Mike Ball who introduced Rhonda Cumbie,
Director of Business Services. Ms.
Cumbie defined “business services”, introduced employees who work in the
Business Office, and reviewed some basic district facts. Business Office services include:
·
To serve the
teachers so they get paid on time and appropriately
·
To serve the
teachers so they have appropriate supplies received timely to teach their
students
·
Make sure
coaches and/or sponsors have meal money for student activities, trips and
appropriate accommodations when required
·
Support
administrators and secretaries in appropriate budget management use of public
resources
·
Always keep our
eye on the goal that if it is for a kid we do what we can to make it happen
K-2. Consider
approval of a Public Utility Easement in favor of the City of College Station,
Texas; said Easement to cross the southern boundary of the District’s property
located at the intersection of Victoria Road and Barron Road.
Superintendent Eddie Coulson
recognized Deputy Superintendent for Business and Operations Mike Ball who
reported to the Trustees regarding the proposed Resolution Related to Public
Utility Easement. Negotiations regarding
the terms of a public utility easement have been conducted between the College
Station ISD, the City of College Station, and a local developer in order to
obtain a sewer line across the southern boundary of the District’s property
located at the intersection of Barron Road and Victoria in College Station.
The sewer line is necessary
for development of property located west of the District’s property. The District will benefit by having access to
the sewer service on its property.
College Station ISD will gain the benefit of the sewer line that the
District would otherwise need to construct at its own expense.
MOTION 3818: I move approval of the proposed Resolution Related to
Public Utility Easement as presented.
The motion was made by Trustee Marc Chaloupka and seconded by Vice
President Mary Broussard. The motion
passed with seven ayes, and zero nos.
K-3. Consider
adoption of a resolution stating that the Board of Trustees has reviewed the
investment policy and investment strategies.
Superintendent Eddie Coulson
recognized Deputy Superintendent Mike Ball who reviewed Investment Policy and
Investment Strategies with the Trustees.
The Public Funds Investment Act requires the governing body of an
investing entity to review its investment policy and investment strategies not
less than annually. The Act also
requires the governing body to adopt a written instrument by rule, order,
ordinance, or resolution stating that it has reviewed the investment policy and
investment strategies. The resolution
must record any changes made to either the investment policy or investment
strategies. No changes are recommended.
MOTION 3819: I move approval of the Resolution Related to Review
Of Investment Policy and Investment Strategies.
The motion was made by Trustee Marc Chaloupka and seconded by Trustee
Charlotte Slack. The motion passed with
seven ayes and zero nos.
K-4. Consider
approval of the Quarterly Investment Report for the three months ended August
31, 2007, and an annual portfolio report for the year ended August 31, 2007
Deputy Superintendent Mike
Ball reported that The Public Funds Investment Act requires that a quarterly
report of all District investments be provided to the Superintendent and Board
of School Trustees. The Act also
requires that each investment officer receive at least ten hours of continuing
education in investment responsibilities.
Both Michael Ball and Rhonda Cumbie have complied with that requirement.
MOTION 3820: I move approval of the proposed Quarterly Investment
Report for the three months ended August 31, 2007, as presented. The motion was made by Trustee Marc Chaloupka
and seconded by Vice-President Mary Broussard.
The motion passed with seven ayes and zero nos.
K-5. Consider
approval of an Option 4 agreement with Bryan Independent School District agreement
under the authority of Chapter 41 of the Texas Education Code
Superintendent Eddie Coulson
recognized Deputy Superintendent Mike Ball who reported that College Station
ISD will be subject to the wealth equalization provisions of Chapter 41 of the
Texas Education Code for the 2007-2008 fiscal year. A proposed agreement with Bryan ISD whereby
CSISD would purchase attendance credits in an amount sufficient to equalize the
wealth in accordance with Chapter 41 of the TEC is submitted for the Board’s
consideration and approval. Bryan ISD
has approved the agreement
MOTION 3821: I move approval of the proposed Agreement with Bryan
ISD under Chapter 41 of the Texas Education Code for the 2007-2008 fiscal year,
as presented. The motion was made by
Trustee Steve Aldrich and seconded by Secretary Randall Pitcock. The motion passed with seven ayes and zero
nos.
K-6. Consider
responses to Request for Proposal (RFP) #7-034 for Demographic Analysis and
Enrollment Projections
Superintendent Eddie Coulson
recognized Dr. Clark Ealy, Executive Director for Accountability and Planning
who briefly reviewed a Request for Proposals for Demographic Analysis and
enrollment Projections. Dr. Ealy
reported that responses to the RFP were received from three firms. The responses were evaluated and the proposal
that appears to meet the specifications and provide the best value to the
District was provided by Harner and Associates in the amount of $28,000.
MOTION 3822: I move approval of the proposal from Harner and
Associates in the amount of $28,000 to provide Demographic analysis and
Enrollment Projections in accordance with the specifications outlined in the
Request for Proposals. The motion was
made by Trustee Marc Chaloupka and seconded by Vice-President Mary Broussard. The motion passed with seven ayes and zero
nos.
K-7. Consider
responses to Request for Bids (RFB) #8-001 for Desktop Computers
Deputy Superintendent Mike
Ball reported that the Purchasing Department in cooperation with the Technology
Department has solicited bids for Desktop Computers. Bid responses from eight respondent firms
were evaluated and the low bid that met the bid specification was provided by
Microage-College Station.
MOTION 3823: I move approval of the bid from Microage-College
Station for Desktop Computers in the amount of $531,660, as presented. The motion was made by Trustee Charlotte
Slack and seconded by Secretary Randall Pitcock. The motion passed with seven ayes and zero
nos.
L. EXECUTIVE
SESSION
None
M. OPEN
SESSION
None
N. ADJOURNMENT
Without
objection, President Jones adjourned the meeting at 8:20 p.m.
TIM JONES RANDALL
PITCOCK
PRESIDENT SECRETARY