COLLEGE
BOARD OF TRUSTEES REGULAR MEETING
CSISD Board Room
March 24, 2009
7:00
p.m.
President
Charlotte Slack called the meeting to order at 7:00 p.m. with seven members
present.
B.
DECLARATION OF QUORUM
President Charlotte
Slack declared a quorum was present with seven members. President Slack, Vice President Marc
Chaloupka, Secretary Randall Pitcock, Trustees Tim Jones, Garland Watson,
Valerie Jochen and Mary Broussard were present.
C.
RECOGNITIONS
C-1. Pledge of Allegiance to the American Flag
and the Texas Flag, and a Moment of Silence
Superintendent
Eddie Coulson recognized Carl Dethloff, Principal of College
Hills Elementary, who introduced Quentin
White, Lauren Adame, and Lisette Adame. Dr.
Coulson also recognized Laura Richter, Principal of South Knoll Elementary, who
introduced students Peter Ramirez, Noah Hahn, and Benjamin Castro who led the
audience in the pledges and the moment of silence.
C-2. Teachers
a. “Best
Practices” – Texas Association for Alternative Education
At the recent
Texas Association for Alternative Education state conference in Austin, Venture
Center staff members Bonnee Lieuwen, Demetra Greenwald and Tosha Davison were
recognized for their “Best practice” efforts in the redesign of the 9-12 grade
portion of the program. Venture Center
is the disciplinary alternative education program for secondary students in
College Station Independent School District.
Additionally they will receive an award of $500 for their work.
C-3. Students
a. AMC High School FFA Mechanical Students
The AMC FFA
Agriculture Mechanics students participated in a state wide exhibition at the
San Antonio Livestock Exhibition. There
were all different types of projects ranging from a simple shop table to 40
foot grain haulers and a 200 ton press.
Our students proudly exhibited their projects and placed higher than we
have ever placed before at a major livestock show. Congratulations to Travis Benden, Dusty Blum,
Ian love, Michael Massey, Tyler McFarland, Williams Roony, Jonathan Villasana,
and Garrett White.
b. AMC FFA Tractor Technician Team
The AMC FFA
Tractor Technician Team participated in the State FFA Tractor Tech Contest at
the Houston Livestock Show and Rodeo.
Team members Travis Benden, Garrett White, and Ian Love participated in
the three part contest. The first part
consisted of a 100 question test, the second a 100 question component test over
20 tractor parts and the third a tractor debugging. In order for students to make it to the
debugging portion of the contest they had to place in the top 10 teams (from
parts one and two) from the 20 qualifying teams from across the state. They made it to the top ten and to the
debugging part of the contest. Once on
the floor of the Houston Livestock Show they had to locate and repair the 5
bugs placed in the tractor by industry professionals and rive the desired
course. The team placed second place
team overall. They took home over a
total of $8,000 in prizes!
c. State French Symposium
Twenty-eight
A&M Consolidated French students, along with about 800 students from all
over Texas competed at the 45th Texas French Symposium. Texas French Symposium is recognized by TEA
as the official state French competition.
Students compete in both academic and non-academic events such as
written exams, Poetry, Prose, Sight Reading, Guided Speaking, Drama,
Instrumental, Vocal, Art, and Soccer.
They must advance from preliminary to semi-final rounds and then on to
finals in order to place in the top 6 of each event. Of the over 35 schools that competed, AMCHS
won the 3rd place school sweepstakes trophy! Honored are:
Henrike Bernhardt, Level 1, placed among the top 10 French students in
the State, received 1st place in Listening Comprehension and
Grammar, 2nd place in Drama Solo and 4th pace in
Vocabulary; Franco Bettati, level 2, received
3rd place in both Poetry and Grammar, and 6th
place in Listening Comprehension, 2nd place in Drama Group; Nevin
Blum, level 3, received 5th place in Listening Comprehension; Piper
Cain, level 2, received 1st place in Drama Solo and 4th
place in Vocal Solo; Michael Dror, level 2, received 3rd place in
Civilization, 4th place in Poetry, 5th place in
Vocabulary, 6th place in Listening Comprehension, 2nd
place in Drama Group; PJ Huang, level 2, received 6th place in Piano
Solo; Paul Jung, level 3, received 1st place in both Poetry and
Drama Solo, and 4th place in Instrumental Solo; Laura Kim, level 3,
received 3rd place in Prose and 6th place in Collage;
Shay King, level 1, received 4th place in Listening Comprehension
and 6th place in Grammar; Anna Lindquist, level 5, received 1st
place in Instrumental Solo and 4th place in Bande Dessinee (comic
strip); Katy Massey, level 2, received 5th place in Sight Reading; Sasha
Novikova, level 5, received 4th place in Bande Dessinee, 6th
place, and 5th place in both Poetry and Project; Amanda Piccolo,
level 4, received 1st place in Drama Solo and 4th place
in Prose; Lauren Porter, level 2, received 2nd place in
Pencil/Charcoal drawing and 6th place in Vocabulary; Eunice Quiroga,
level 3, received 6th place in Oil Painting; Mona Reddy, level 2,
received 6th place in Poetry; Alex Reese, level 3, received 3rd
place in Vocabulary, 5th place in both Prose and Grammar, and 6th
place in Civilization; Kaliska Ross, level 4, received 3rd place in
Poetry; Debra Ann Roussel, level 3, received 1st place in Prose, 2nd
place in Vocabulary and 4th place in Listening Comprehension;
Kathryn Roussel, level 4, 3rd place in Listening Comprehension; Alan
Su, level 3, received 3rd place in Watercolor; Serena Wang, level 2,
received 2nd place in Poetry and 6th place in Grammar, 2nd
place in Drama Group. Other students who
contributed to the team’s success by advancing to semifinal and final rounds were: Divya Chowdhary, level 2; Allison Doucet, level 3; Peter Lambert, level 1; Tiffany Miller, level 3; Katie Park, level 2; and Harry Watson, level 2.
C-4. Recognize Campus Artwork provided by
students at South Knoll Elementary and College Hills Elementary
The artwork
displayed in the Board Room was provided by students from South Knoll
Elementary, taught by Art Teacher Amber Herbelin and students
from College Hills Elementary, taught by Art Teacher Norma Munoz, and was
admired by all.
D.
BOARD
D-1. Board Directions and
Reports/Announcements/Superintendent Reports
Trustee Mary
Broussard announced that The Education Foundation’s “50 Men Who Can Cook” event
is coming up and is scheduled for 4/17/09 at The Brazos Valley Expo Complex.
Vice President
Marc Chaloupka reported regarding the Head Start Policy Council. The program is at capacity. Discussion included the potential for an
expansion grant.
Trustee Tim
Jones reported that the Wolf Pen TIF is nearing completion.
President
Charlotte Slack reported that the Superintendent’s Quarterly Review is
scheduled for 3/24/09.
Trustee Tim
Jones reported that there will be a Joint Meeting of the City and CSISD
scheduled for September, 2009.
President
Charlotte Slack briefly discussed the Team of Eight Training for Trustees.
Superintendent
Eddie Coulson reported:
E.
HEARING OF CITIZENS
(Non-Agenda Items/Agenda Items)
1. Steve Arden addressed the Board of Trustees
regarding Agenda Item J-3 that pertains to ornamental fencing for parks at Rock
Prairie Elementary and Pebble Creek Elementary.
Mr. Arden opposes any fencing that would require a gate whereby he would
not have 24 hour access to the park area.
2. Dorinda Arden addressed the Board of Trustees
regarding Agenda Item J-3 that pertains to ornamental fencing for parks at Rock
Prairie Elementary and Pebble Creek Elementary.
Ms. Arden opposes any fencing that would require a gate whereby he would
not have 24 hour access to the part area.
3. William C. Meacham addressed the Board of
Trustees regarding Agenda Item J-3 that pertains to ornamental fencing for
parks at Rock Prairie Elementary and Pebble Creek Elementary. Ms. Arden opposes any fencing that would
require a gate whereby he would not have 24 hour access to the part area.
F.
CONSENT AGENDA
Agenda
Item G – APPROVAL OF MINUTES – February 10, 2009 Board Workshop Minutes,
February 17, 2009 Board Workshop Minutes, February 17, 2009 Regular Board
Meeting Minutes; Agenda
Item I - PERSONNEL: Agenda
Item I-2: Consider approval of Professional
Contracts – AMC High School, Alternative Programs, AMC Middle School, CS Middle
School, Cypress Grove, Oakwood, College Hills Elementary, Forest Ridge
Elementary, Pebble Creek Elementary, Rock Prairie Elementary, South Knoll
Elementary, and Southwood Valley Elementary; Agenda Item I-3: Consider approval of Resignations; Agenda Item I-4: Consider approval of Employments;
Agenda Item J - BUSINESS AND OPERATIONS: Agenda Item J-11: Consider approval of
Monthly Budget Amendments – Amendments covering the period since last Board
Meeting; Agenda Item J-12: Consider approval of Monthly Financial
Reports – Reports covering the month ended February 28, 2009
Vice
President Marc Chaloupka pulled Agenda Item I-2: Consider approval of
Professional Contracts – AMC High School, Alternative Programs, AMC Middle
School, CS Middle School, Cypress Gove, Oakwood, College Hills Elementary,
Forest Ridge Elementary, Pebble Creek Elementary, Rock Prairie Elementary,
South Knoll Elementary and Southwood Valley Elementary for further discussion.
MOTION 4078: I
move approval of the Consent Agenda as presented, with the exception of Agenda
Item I-2: Consider approval of Professional Contracts. The motion was made by Trustee Mary Broussard
and seconded by Vice President Marc Chaloupka.
The motion passed with seven ayes and zero nos.
H.
CURRICULUM AND INSTRUCTION
H-1. Receive Report regarding Advancement Via Individual Determination (AVID) – Receive Report from
Teri Watson, director for Curriculum and AVID Students
Superintendent
Eddie Coulson recognized Greg McIntyre, Deputy Superintendent for Curriculum
& Instruction, who introduced Teri Watson, Director for Curriculum. Ms. Watson presented information pertaining
to AVID. What is AVID: A structured, college preparatory system; A
direct support structure for first-generation college goers grades 4-12 (In
CSISD, we serve grades 6-12); A school-wide approach to curriculum and rigor
adopted by nearly 4,000 middle schools and high schools in 45 states and 15
countries; and A professional development program providing training throughout
the U.S.
Why AVID
Works: Provides the explicit “hidden curriculum” of
schools, i.e., How to ”DO” school; Targets the core of the students in most
schools, the “Academic Middle,” and places them in rigorous curriculum,
providing support for them to succeed; Is
based on best practice instructional strategies and is research based and
proven over time; Is a catalyst for changing the academic climate of a school
and school district and provides evidence to the community that academic
excellence is for ALL students; Changes the way teachers teach – provides a
team of students for positive peer identification; and redefines teacher’s role
as that of student advocate.
The mission
of AVID is to ensure that ALL students, and most
especially the least served students who are in the middle:
AVID’s
systemic approach is designed to support students and educators as they
increase schoolwide-districtwide learning and performance.
I.
PERSONNEL
I-1. Consider approval of the termination of
the Probationary Contract ending 5/30/09 for Tammy Bosse
This agenda
item was discussed in Executive Session.
I-2. Consider approval of Professional
Contracts
Vice
President Marc Chaloupka pulled this agenda item from the consent agenda for
further discussion in Executive Session.
J.
BUSINESS AND OPERATIONS
J-1. Consider approval of the purchase of two
portable buildings through a Purchasing Co-op for use at AMC High School
Superintendent
Eddie Coulson recognized Deputy Superintendent for Business and Operations Mike
Ball who reported to the Trustees regarding the purchase of two portable
buildings through a Purchasing Co-op at AMC High School.
MOTION 4079: I
move approval of the purchase of two portable buildings through Comark Building
Systems through the Texas Local Government Statewide Purchasing Cooperative
(Buyboard) at a cost of $97,600, as presented.
The motion was made by Secretary Randall Pitcock and seconded by Trustee
Tim Jones. The motion passed with seven
ayes and zero no.
J-2. Consider approval of the Quarterly
Investment Report for the three months ended February 28, 2009
Deputy
Superintendent Mike Ball reported to the Trustees regarding the Quarterly
Investment Report ended 2/28/09. The
report meets the requirement that a quarterly report of all District
investments be provided to the Superintendent and Board of School
Trustees. Mr. Ball also reported that
both he and Amanda Dotson have complied with the requirement of at least ten
hours of continuing education in investment responsibilities.
MOTION 4080: I
move approval of the Quarterly Investment Report for the three months ended
February 28, 2009, as presented. The
motion was made by Vice President Marc Chaloupka and seconded by Trustee Mary
Broussard. The motion passed with seven
ayes and zero nos.
J-3. Consider responses to Request for
Competitive Sealed Proposals for Ornamental Fences for Rock Prairie Elementary
School and Pebble Creek Elementary School
Deputy
Superintendent Mike Ball reported to the Trustees regarding Ornamental Fencing
for Rock Prairie Elementary and Pebble Creek Elementary. CSISD and The City of College Station have
entered into an Interlocal Agreement for the construction of fencing to be
installed in the areas jointly used by the two entities as school playgrounds
and public parks.
MOTION 4081: I
move approval of the request for Competitive Sealed Proposals for Ornamental
Fences for Rock Prairie Elementary School and Pebble Creek Elementary School as
presented. The motion was made by
Trustee Valerie Jochen and seconded by Secretary Randall Pitcock. The motion passed with seven ayes and zero
nos.
J-4. Consider authorization of purchase of the
following items through The Cooperative Purchasing Network (TCPN):
Deputy
Superintendent for Business and Operations Mike Ball reported to the Trustees
regarding on-going construction projects that have progressed to the point
where ordering the computer network infrastructure equipment is necessary.
Additionally
the on-going construction projects have progressed to the point where ordering
the furniture, fixtures and equipment is necessary. Floor risers have been identified as a need
and are available from Wenger Corporation through The Cooperative Purchasing
Network (TCPN) at a local cost of $16,628, and after the competitive selection
process, Wenger Corporation appears to provide the best value to the District
through its proposal.
MOTION 4082: I
move approval of the purchase of network switchgear for Creek View Elementary,
College Hills Elementary and Cypress Grove Intermediate and floor risers for
Creek View Elementary and College Hills Elementary through The Cooperative
Purchasing Network (TCPN) as presented.
The motion was made by Trustee Valerie Jochen and seconded by Secretary
Randall Pitcock. The motion carried with
seven ayes and zero nos.
J-5. Consider authorization of the purchase of
a cargo van for the Operations Department through the Houston Galveston Area
Council (HGAC)
Deputy
Superintendent Mike Ball reported to the Trustees that as a part of the normal
vehicle replacement process, the Operations Department has budgeted for the
acquisition of a cargo van in its General Fund budget for the current fiscal
year.
MOTION 4083: I
move authorization of the purchase of a cargo van for the Operations Department
from the Caldwell County Chevrolet at a tital cost of $18,381 through the
Houston Galveston Area Council (HGAC) as presented. The motion was made by Vice President Marc
Chaloupka and seconded by Trustee Mary Broussard. The motion passed with seven ayes and zero
nos.
J-6. Consider responses to Request for Quotes
for Pianos for Creek View Elementary and College Hills Elementary
Deputy
Superintendent Mike Ball reported to the Trustees that the ongoing construction
projects at Creek View Elementary and College Hills Elementary have progressed
to the point where ordering the furniture, fixtures and equipment is
necessary. A committee working to
identify needed items have currently identified as needed is pianos. A Request for Quotes has been circularized to
the public for the needed pianos. In
response, three vendors provided quotes.
Due to the availability of local service, the quote from Klechka Piano
and Organ in the amount of $8,540 appears to provide the best value to the
District.
MOTION 4084: I
move approval of the purchase of pianos for Creek View Elementary and College
Hills Elementary as presented. The
motion was made by Secretary Randall Pitcock and seconded by Vice President
Marc Chaloupka. The motion passed with
seven ayes and zero nos.
J-7. Consider authorization for the opening of
a new bank account at Citibank for the Creek View Elementary School Activity
Fund
Deputy
Superintendent Mike Ball reported regarding the need for a bank account for
Creek View Elementary’s Activity Fund.
The District’s depository bank is Citibank. The account is needed to begin the work of this
campus.
MOTION 4085: I
move authorization for the opening of a new bank account at Citibank for the
Creek View Elementary School Activity Fund as presented. The motion was made by Vice President Marc
Chaloupka and seconded by Secretary Randall Pitcock. The motion passed with seven ayes and zero
nos.
J-8. Consider approval of responses to Request
for Bids for infrastructure construction work associated with the Victoria Road
Extension project where Victoria Road adjoins property owned by College Station
ISD
Deputy
Superintendent Mike Ball reported to the Trustees regarding a contractual
relationship with entities that control adjoining property at the intersection
of Victoria Road and Barron road. That
contract provides for details and cost sharing arrangement for the construction
of Victoria Board as it adjoins the properties.
The developer of the adjoining property is ready to move forward with
the next phase of the development that would require extension of Victoria
Road. As a result, the District has
advertised and circularized to the public the competitive sealed bid
process. Six respondents submitted bids
for the infrastructure work associated with this project. The low bid was submitted by Brazos Valley
Services in the amount of $227,352.90 and appears to be the best value to the
District and other parties associated with this project.
MOTION 4086: I
move approval of responses to Request for Bids for infrastructure construction
work associated with the Victoria Road Extension project where Victoria Road
adjoins property owned by College Station ISD as presented. The motion was made by Trustee Valerie Jochen
and seconded by Vice President Marc Chaloupka.
The motion passed with six ayes and zero nos. Trustee Tim Jones abstained from the vote due
to his personal relationship with BV Services.
J-9. Consider approval of a funding agreement
between College Station ISD and Barron Road Meadows, L.P. related to the
Victoria Road Extension project where Victoria Road adjoins property owned by College
Station ISD
Deputy
Superintendent Mike Ball reported regarding the Funding Agreement between
College Station ISD and Barron Road Meadows, L.P. As you know, the District has a contractual
relationship with entities that control adjoining property at the intersection
of Victoria Road and Barron Road. That
contract provides for details and cost sharing arrangements for the
construction of Victoria Road as it adjoins the properties. Upon satisfactory completion of the
infrastructure construction work, the Agreement has been developed for use in
determining the manner and amount of the reimbursement that the District would
pay to Barron Road Meadow, L.P.
MOTION 4087: I
move approval of the funding agreement between CSISD and Barron Road Meadow,
L.P. for infrastructure construction work associated with the Victoria Road
Extension project where Victoria Road adjoins property owned by College Station
ISD as presented. The motion was made by
Trustee Valerie Jochen and seconded by Trustee Mary Broussard. The motion passed with six ayes and zero
nos. Trustee Tim Jones abstained from
the vote due to his personal relationship with BV Services.
J-10. Consider approval of an Interlocal
Agreement between College Station ISD and Texas A&M University for conducting
a Request for Proposal for the lease of educational broadband spectrum channels
The
Interlocal Agreement with Texas A&M University is not yet available, so the
item is pulled from the agenda by the Administration.
K.
EXECUTIVE SESSION
K-1. The Board will meet in executive session
to discuss the Superintendent Quarterly Review.
The executive session deliberations will be held pursuant to the
“Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as
set forth in Section 551.074 of the Texas Government Code.
The Board
went into Executive Session at 8:46 p.m.
L.
OPEN SESSION
The Board
returned to Open Session at 11:03 p.m.
Agenda Item I-1
MOTION 4088: I
move approval of the termination of the Probationary Contract ending 5/30/09
for Tammy Bosse. The motion was made by
Trustee Valerie Jochen and seconded by Trustee Garland Watson. The motion passed with seven ayes and zero
nos.
Agenda Item I-2
MOTION 4089: I
move approval of the Professional Contracts as presented. The motion was made by Trustee Tim Jones and
seconded by Trustee Marc Chaloupka. The
motion passed with seven ayes and zero nos.
M.
ADJOURNMENT
Without
objection, President Slack adjourned the meeting at 11:04 p.m.
CHARLOTTE
SLACK RANDALL
PITCOCK
PRESIDENT SECRETARY