COLLEGE
BOARD OF TRUSTEES REGULAR MEETING
CSISD Board Room
June 16, 2009
7:00
p.m.
President
Charlotte Slack called the meeting to order at 7:00 p.m. with five members
present.
B.
DECLARATION OF QUORUM
President Charlotte
Slack declared a quorum was present with five members. President Slack, Vice President Randall
Pitcock, Trustees Paul Dorsett, Carol Barrett, and Garland Watson were present. Trustees Valerie Jochen and Mary Broussard
were absent.
D.
RECOGNITIONS
D-1. Pledge of Allegiance to the American Flag
and the Texas Flag, and a Moment of Silence
Superintendent
Eddie Coulson recognized Robyn Keefer, Summer School Elementary Enrichment
Principal, who introduced Zachary Jasper, Molly Fleener,
Derek Elder, and Madelyn Byrd who led the audience in the pledges and the
moment of silence. These students are
participating in Camp U – the Elementary Enrichment Summer
Program for 5th and 6th Graders.
D-2. STUDENTS
a. Family, Career, & Community Leaders of
America
Several AMC
High School FCCLA students competed at the state competition for STAR events in
Corpus Christi. Dana Arnold placed 1st
in Fashion Design.
b. National French Contest – presented by Randi Costenbader
On March 5th,
sixty-three French students participated in the National French Contest (Le
Grand Concours) at AMC High School. The students had 60 minutes to take this test
which consisted of both listening and reading comprehension, grammar, and
culture. Over 100,000 students from all
fifty states took this exam. We had
seventeen students who placed in the top 10.
The following students were invited to an awards reception at the
University of St. Thomas in Houston on May 1st at 4:30 p.m. Honored at Level 1 for 7th
place - Henrike Bernhardt and for 10th
place – Shannon Earnest. Honored at Level 2 for 5th place – Franco Bettati, for 8th place – Nevin
Blum, for 9th place – Divya Chowdhary, for 3rd place – Michael Dror, for 4th place – Katy Massey, for 10th
place – Katherine Park, for 5th place – Lauren Porter, for 2nd
place – Debra Ann Roussel, for 4th place –
Serena Wang, and for 8th place – Tess Yadav. Honored at Level 3 for 10th
place – Alyussa Adcock, for 10th place,
Martin Aucoin, for 8th place – Eunice
Quiroga, and for 2nd place – Alex Reese. Honored at Level 5 for 8th
place – Kathryn Roussel.
c. A&M Consolidated Girls Golf Team –
presented by Mike Terrell
A&M
Consolidated girls’ golf team made a strong charge at the UIL State Golf
Championships on Friday with a back-nine rally that produced silver medals and
boosted the Lady Tigers’ hoe for gold next year. Congratulations to: Lauren Ballenger, Chikhi
Cheruku, Casey Grice, Erin Jang, and Angela No.
d. The Roar – presented by Courtney Wellmann
The Roar
newspaper was awarded the Silver Star by the interscholastic League Press
Conference at the state convention in April.
This award places the newspaper in the top 5% of scholastic newspapers
in Texas. It was one of 29 newspapers
statewide to be recognized by the ILPC, an affiliate of the University
Interscholastic league and one of the nation’s largest state high school
associati8ons of student newspapers and yearbooks. Congratulations to: Katrin Abel,
Jennifer Acuff, Aubry
Anderson, Katie Gibson, Dnaiel Laprea,
Megan Lightsey, Amanda Martin, Katy Massey, Emily
Nelson, Stephen Nock, Alejandra Oliva, Robby Smith,
Elizabeth Sterling, Dini Susanto,
Alison, Vellas, and Hannah White.
e. The Roar – State Editor-in-Chief –
presented by Courtney Wellmann
Daniel Laprea, editor-in-chief of The Roar newspaper at A&M
Consolidated High School was selected as the Newspaper Editor of the Year in
Texas by the Interscholastic League Press Conference (ILPC). He was nominated by his newspaper advisor
Courtney Wellmann and selected by a panel of
judges. Daniel received this award at
the state convention at the University of Texas at Austin on April 19th.
f. The Roar – State Journalism presented by
Courtney Wellmann
Junior Robby
Smith competed in editorial writing and sophomore Alejandra Oliva
competed in news writing at the state meet on the UT campus in Aust5in. Both girls finished 7th in their
events.
g. National Math League
On Saturday,
March 21st, eleven Consolidated High School students gave up the
last weekend of their Spring Break to compete at the Texas Math and Science
Coaches Association (TMSCA) State Meet on the campus of University of Texas –
San Antonio. This contest brings
together most of the top math and science competitors from across the
state. Students compete against those in
their grade and classification. Out of
33 schools in the 5A division, Consolidated had the 6th place
Mathematics and Science teams (top 4 scores combined) and the 9th
place Number Sense team. Overall, they
placed 12th out of the 33 schools; this without a single senior
competitor. Congratulations to: Saum Chaudhur y– 8th place Science, Kevin Li – 2nd
place Mathematics, 2nd place Science, Top Physics score and 4th
highest points among freshman, Lazar Kish – 8th place Science, Adam
Wang – 5th place Mathematics, Zachary Wu – 4th place
Mathematics, 9th place Science; and Bruce Zhang – 4th
place Science with Top Chemistry score, 3rd place Number Sense, 9th
place Mathematics, and 3rd highest scoring sophomore.
h. UIL State Track Meet – presented by
Rodney Wellmann
Keri Wood
concluded a stellar career for A&M Consolidated with a bronze-medal finish
Saturday. Keri Wood ran 5 minutes, 00.98
seconds to finish third in the Class 5A 1600 meters.
E.
BOARD
E-1. Board Directions and Reports/Announcements/Superintendent
Reports
President
Charlotte Slack appreciated the artwork adorning the walls of the Board
Room. It was provided by Summer School
Elementary Enrichment students.
President
Slack announced that:
Superintendent
Eddie Coulson commented about the success of graduation ceremonies for high
school graduates from Timber Academy and A&M Consolidated High School.
Superintendent
Coulson announced that CSISD Board of Trustees have
been contacted again regarding CRSS Training.
F.
HEARING OF CITIZENS
(Non-Agenda Items/Agenda Items)
1. Jack Hawthorne addressed the Board of
Trustees, thanking Superintendent Coulson and staff for their support of him in
the leadership of A&M Consolidated Middle School this year. Mr. Hawthorne pointed out that Dr. Coulson
“puts kids first”!
G.
CONSENT AGENDA
Agenda
Item E – BOARD: Agenda Item
E-2: Consider approval of 2009-2010
Board Meeting Dates – annual approval; Agenda Item H – APPROVAL OF
MINUTES – May 19, 2009 Board Workshop, May 19, 2009 Regular Board Meeting; Agenda Item J - PERSONNEL: Agenda Item J-1: Consider approval of Resignations; Agenda Item J-2: Consider approval of Employments;
Agenda
Item K - BUSINESS AND OPERATIONS: Agenda
Item K-6: Consider responses to
Request for Bids for the following items: (a) Library Books Annual Bid RFB
#9-020 and (b) Library books for College Hills Elementary: Agenda Item K-7: Consider responses to Request for
Proposals for Office Supplies Annual RFP #9.-021; Agenda Item K-8: Consider authorization of purchase through
the Department of Information Resources (DIR) of the following items: (a) Thin
Client Computers for Creek View Elementary and College Hills Elementary
Libraries and (b) Computers for Cypress Grove Intermediate School, Agenda
Item K-10: Consider authorization for
purchase of Media Tech Equipment for A&M Consolidated High School CATE
Renovation through the Texas Multiple Awards Schedule (TXMAS), Agenda Item K-11: Consider authorization of
purchase through the Region VI Purchasing Cooperative of the following items:
(a) Non Consumable Classroom materials for College Hills Elementary and (b)
Microscopes for A&M Consolidated High School CATE Renovation; Agenda
Item K-12: Consider authorization of purchase through The Cooperative
Purchasing Network (TCPN) of student chairs for A&M Consolidated High
School CATE Renovation; Agenda Item K-13: Consider approval of Monthly
Budget Amendments – Amendments covering the period since last Board Meeting;
Agenda Item J-14: Consider approval of Monthly Financial Reports – Reports
covering the month ended May 31, 2009.
The
administration pulled Agenda Item K-9 for further information and clarification.
MOTION 4109: I
move approval of the Consent Agenda as presented minus Agenda Item K-9. The motion was made by Vice President Randall
Pitcock and seconded by Trustee Garland Watson.
The motion passed with five ayes, zero nos and two absences.
I.
CURRICULUM AND INSTRUCTION
I-1. Receive Preliminary TAKS Report from Dr.
Clark Ealy, Executive Director for Accountability and Planning
Superintendent
Eddie Coulson recognized Dr. Clark Ealy, Executive Director for Accountability
and Planning who reported to the Trustees regarding the TAKS Preliminary
Results. The District administers a
number of tests. The TAKS test is given
to all students, Grades 3-11, in Reading/ELA, Math, Writing, Science and Social
Studies. The TAKS-Accommodated is given
to Students with Disabilities in Grades 3-11 and for accountability purposes,
report Reading, Math and Writing for Grades 3-10. TAKS Modified is given to students with
Disabilities (2%) in Grades 3-11 and for accountability purposes. TAKS Alternative is given to students with
disabilities (1%) in Grades 3-11 in all subjects and is not used in
accountability rating.
We only have
state level data available at this time.
CSISD has a higher passing rate than the state on all grade levels and
in all subject areas.
Has
CSISD improved as a system? The passing
rates increased on all subject tests.
Math increased three points and Science increased 5 points.
How
did CSISD student groups perform? All
students and all student groups surpassed state averages in all subject areas
with the exception of African American Performance in Science.
Where
have we raised the bar and closed the gap?
For the 2008-2009 school year, the areas of
focus were Math and Science. In Math we
have decreased the gap in 4th, 5th, 7th, 8th,
9th, 10th, and 11th grades. We have increased the gap in Math in 3rd
and 6th grades. In Science we
have decreased the gap in 8th, 10th and 11th grades. We have increased the gap in Science in 5th
grade. The areas of focus for the
2009-2010 school year will continue to be focused on
Math and Science.
How
did CSISD students perform at the Commended level? CSISD students earned commended performance
at a higher rate than the state, except for African American in Science and
Social Studies and Economically Disadvantaged in Science. The percentage of CSISD students earning
commended performance has risen over the past three years in Math, Science and
Social Studies, with a slight dip in Reading/ELA and Writing.
How
did TAKS-M students perform?
TAKS-Modified students established standards in Reading and Math, Grades
3-8 and Grade 10 and in Science, Grades 5, 8, and 10. No Standard was established in Writing and
Social Studies or in Grades 9 and 11 for all tests. In Reading/ELA 112 students were tested and
82.1% met the standard. In Math 149
students were tested and 77.9% met the standard. In Science 57 students were tested and 57.9%
met the standard.
Who
takes TAKS-Alt? TAKS-Alt will be used to
assess those students receiving special education services who
have the most significant cognitive disabilities and are unable to participate
in the other statewide assessments, even with substantial accommodations and/or
modifications. In Reading/ELA 47
students were tested and 100% met the standard.
In Math 47 students were tested and 100% met the standard. In Writing 12 students were tested and 100%
met the standard. In Science 15 students
were tested and 100% met the standard.
In Social Studies 12 students were tested and 100% met the standard.
How
will scores be applied for accountability?
Only the scores of the students enrolled on the Snapshot date (4th
Friday in October 2008) will apply. The
tests used for accountability are TAKS, TAKS-Acc in Science for 5th,
8th, 10th grades and Exit, TAKS-Acc in Social Studies for
8th and 10th grades and Exit, and in ELA and Math for
Exit level. The State Ratings are
expected July 31st and Preliminary AYP Ratings are expected the 1st
week of August.
I-2. Receive Report regarding Math and Science
Initiatives from Becky Burghardt, Director of Assessment
Superintendent
Coulson recognized Becky Burghardt, Director for Assessment, who reported to
the Board of Trustees regarding the CSISD Mathematics and Science Journey. M. Burghardt reviewed with the Board that in
the Summer 2007 teachers met to discuss the need for
district-wide mathematics scope and sequence.
The concerns were increasingly mobile student population, inability to
determine why some student groups were not being successful and students across
the district were not receiving a guaranteed and viable curriculum. After much trial, study, research and
consternation we learned that CMBs and observations revealed issues with both
the curriculum AND instruction.
Screening verified additional support was needed for two Title 1
campuses and Math Conference confirms the need for professional development in
mathematics instruction. In April and
May 2009, the UT Dana Center assisted in the revision of elementary math scope
and sequence, documents were revised and shared with teachers and an additional
math specialist was hired. In Science,
key learning experiences were determined and scope and sequence for 2009-2010
was shared with teachers. Over the 2009 Summer mathematics work will include CMBs for 2009-2010,
parent letters will be prepared, resources will be purchased for lesson
clarification, and August professional development will be planned. In Science the 2009 Summer
will bring resources being purchased for TEKS aligned lessons and activities
and August professional development will be planned. Plans for 2009-2010 in Math and Science
revised math and new science scope and sequence documents will be implemented,
CMBs for 4th Grade – high school science will be developed, and
grade level meetings will be planned to focus on who, what, and how we
are teaching and what we do when our
students “don’t get it”.
I-3. Consideration, discussion and possible
action related to the Head Start Expansion Grant submission
Superintendent
Coulson recognized Deputy Superintendent Greg McIntyre who recognized Sharon
Jackson, Director for Head Start and Pre-K Services. “Whole Child, whole family” Head Start services
have been successfully offered in this district since 1965 for children three
to five years old. In the last five to
seven years, expanding wait lists have indicated the need for additional
classes but federal funds were not available for expansion. This has been a discussion item in both
program meetings and Policy Council. The
Policy Council recently voted to write for increasing enrollment to meet the
needs of more children and families as soon as funds are available. This approval coincides with the recent
release of funds from Congress to enroll more children in Head Start. The focus
for the CSISD program, which comes from self assessment, formal community
assessment and program staff discussions with consultants, will be to serve
more bilingual children specifically, while addressing the waiting list of
three and four year olds. The total
request will be for 78 children.
MOTION 4110: I
move approval of the submission of the Head Start Expansion Grant as
presented. The motion was made by Trustee
Garland Watson and seconded by Trustee Paul Dorsett. The motion passed with five ayes, zero nos
and two absences.
K.
BUSINESS AND OPERATIONS
K-1. Consider approval of the Quarterly
Investment Report for the three months ended May 31, 2009
Superintendent
Coulson recognized Amanda Dotson, Director for Business Services, who reported
to the Trustees regarding the Quarterly Investment Report for the three months
ended May 31, 2009. The Public Funds
Investment Act (The Act) requires that a quarterly report of all District
investments be provided to the Superintendent and Board of School
Trustees. The Act further requires that
each investment officer receive at least ten hours of continuing education in
investment responsibilities. This
presentation meets the requirement of a quarterly report of all District
investments and the requirement that each investment officer receive at least
ten hours of continuing education.
MOTION 4111: I
move approval of the Quarterly Investment Report for the three months ended May
31, 2009 as presented. The motion was
made by Trustee Garland Watson and seconded by Trustee Paul Dorsett. The motion passed with five ayes, zero nos,
and two absences.
K-2. Consider approval of proposed acquisition
of College Station ISD property by the City of College Station 1.44137 acres
situated on Barron Road at Victoria Avenue
Superintendent
Eddie Coulson recognized Deputy Superintendent Mike Ball who reported that the
City of College Station is proposing to continue the widening of Barron Road between
State Highway 6 and FM 2154 (Wellborn Road).
As part of that project, the City is in need of additional property
owned by College Station ISD. The land
is needed for the roadway and public utility easements. The City’s offer to Purchase Real Property in
the amount of $42,292 is recommended.
MOTION 4112: I
move approval of the proposed acquisition of College Station ISD property by
the City of College Station 1.44137 acres situated on Barron Road at Victoria
Avenue, as presented. The motion was made
by Vice President Randall Pitcock and seconded by Trustee Garland Watson. The motion passed with five ayes, zero nos,
and two absences.
K-3. Consider approval of an Interlocal
Agreement For Joint Use of Facilities Between College Station Independent
School District and The City of College Station, Texas
Superintendent
Coulson recognized Deputy Superintendent Mike Ball who reported that College
Station ISD and The City of College Station have been participants in an
Interlocal agreement for joint use of facilities for a number of years. Changes to the agreement primarily involve
issues associated with Kids Klub and Natatorium
operations. Those changes bring the
agreement into line with actual practice and provide a more equitable means of
sharing expenses.
MOTION 4113: I
move approval of an Interlocal Agreement For Joint Use of
Facilities Between College Station Independent School District and The
City of College Station, Texas as presented.
The motion was made by Trustee Garland Watson and seconded by Trustee Paul
Dorsett. The motion passed with five
ayes, zero nos, and two absences.
K-4. Consider approval of Marketing and
Advertising Representation Agreement between College Station and Home Team
Marketing, LLC
Superintendent
Coulson recognized Deputy Superintendent Mike Ball who reported that Home Team
Marketing, LLC, is proposing a marketing and
Advertising Representation Agreement in relation to the athletic department at
A&M Consolidated High School. The
concept underlying the proposed agreement is that the AMCHS athletic department
would participate in advertising and marketing ventures involving regional and
national advertisers. The advertising
proceeds would be shared among participating schools in the region. The concept is that local businesses would
not be contacted to participate in the advertising. The potential is to involve advertisers that
are national in scope that would typically not be interested in advertising at
one high school.
MOTION 4114: I
move approval of Marketing and Advertising Representation Agreement between
College Station and Home Team Marketing, LLC, as presented. The motion was made by Vice President Randall
Pitcock and seconded by Trustee Garland Watson.
The motion was approved with five ayes, zero nos, and two absences.
K-5. Consider authorization of Sole Source
purchases for the following items:
a.
Safari Montage Video Distribution Center
b.
Read
180 Curriculum for A&M Consolidated High School
Superintendent
Coulson recognized Deputy Superintendent Mike Ball who reported that one of the
identified needs of CSISD is a digital video distribution system. The Safari Montage Video Distribution system
provided by Pathway Communications in the amount of $73,270 is recommended by
administration.
MOTION 4115: I
move authorization of Sole Source purchases for the following items: (a) Safari
Montage Video Distribution Center and (b) Read 180 Curriculum for A&M
Consolidated High School, as presented.
The motion was made by Vice President Randall Pitcock and seconded by
Trustee Garland Watson. The motion passed
with five ayes, zero nos, and two absences.
K-9. Consider authorization of purchase of
Audio Visual Equipment for Cypress Grove Intermediate School utilizing the
Texas A&M University Master Agreement
The agenda
item was pulled from the Consent Agenda by CSISD administration for
clarification.
L.
EXECUTIVE SESSION
L-1. The Board will meet in executive session
to discuss and consider the Superintendent Evaluation and
amendments/modifications to the Superintendent Contract. The executive session deliberations will be
held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas
Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.
The Board
went into Executive Session at 8:40 p.m.
N.
OPEN SESSION
The Board
returned to Open Session at 10:57 p.m.
O.
ADJOURNMENT
Without
objection, President Slack adjourned the meeting at 10:57 p.m.
CHARLOTTE
SLACK VALERIE
JOCHEN
PRESIDENT SECRETARY