COLLEGE STATION INDEPENDENT SCHOOL DISTRICT

REGULAR BOARD MEETING

March 22, 2011 at 7:00 p.m.

CSISD Board Room

A. CALL TO ORDER

President Randall Pitcock called the meeting to order at 7:04 p.m. and declared a quorum was present with seven members present.

B. DECLARATION OF QUORUM/WELCOME

In attendance were President Randall Pitcock, Vice President Valerie Jochen, Secretary Paul Dorsett, Trustees Charlotte Slack, Garland Watson, Carol Barrett and Jeff Harris.

C. RECOGNITIONS

C-1. Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence

Superintendent Eddie Coulson recognized Oakwood Intermediate Principal Kate Schoen who introduced students Peyton McDermott and Chase Martinez. Dr. Coulson also recognized Cypress Grove Intermediate Principal Rick Hill who introduced students Morgan Green and Jalen Jordan. The students led the audience in the pledges and the moment of silence.

C-2. Students

a. National Speech Tournament Qualifiers

Tafadzwa Gwaze and Jeffrey Kettle qualified for the National Speech Tournament in DUO ACTING. Mauricio Arreola-Garcia earned the Heart of Texas District Student of the Year at the Heart of Texas National Qualifying Tournament held recently at Austin Anderson High School. The students are coached by Roy Rodriguez.

C-3. Recognize Campus Artwork provided by students from Cypress Grove Intermediate School taught by Art Teacher Christine Graff and students from Oakwood Intermediate School taught by Art Teacher Mindy Austin

Student artwork adorned the Board Room walls and was enjoyed by all.

D. CONSENT AGENDA

Agenda Item E – BOARD: Agenda Item E-3: Consider approval of an Amended Joint Resolution of the City of College Station and the Board of Trustees of the College Station Independent School District order joint elections for City Council positions and propositions and CSISD Trustee positions 6 and 7; Agenda Item E-4: Consider approval of Amended Notice of Election; Agenda Item G – APPROVAL OF MINUTES – February 15, 2011 Workshop minutes, February 15, 2011 Regular Board Meeting minutes, March 1, 2011 Workshop minutes, March 4, 2011 Workshop minutes, and March 11, 2011 Special Board Meeting minutes; Agenda Item H – CURRICULUM AND INSTRUCTION: Agenda Item H-1: Consider approval of textbook adoptions for 2011-2012; Agenda Item H-2: Consider approval of Policy Update 89; Agenda Item I – PERSONNEL: Agenda Item I-1: Consider approval of Resignations; Agenda Item I-2: Consider approval of Employments; Agenda Item I-3: Consider approval of Teacher Contracts; Agenda Item J - BUSINESS: Agenda Item J-2: Consider the approval of a Request for Proposal for Advertising Management and Placement ; Agenda Item J-3: Consider the purchase of audio visual equipment for Greens Prairie Elementary from Micro Age for a total cost of $345,392.95 per the Texas A&M University Master Agreement #M900327; Agenda Item J-4: Consider the purchase of computers for Greens Prairie Elementary from Micro Age for $187,912.00 per DIR contract #DIR-SDD-1364; Agenda Item J-5: Consider approval of the purchase four trucks from Philpott Motors for $65,567.28 per the Houston Galveston Area Purchasing Cooperative; Agenda Item J-6: Consider approval of Monthly Budget Amendments; Agenda Item J-7: Consider approval of Monthly Financial Reports

Trustee Jeff Harris pulled Agenda Item J-3 and Agenda Item J-4 from the consent agenda.

MOTION XXXX: I move approval of the Consent Agenda minus agenda item J-3 and agenda item J-4, as amended. The motion was made by Trustee Charlotte Slack and seconded by Secretary Paul Dorsett. The motion passed with seven ayes and zero nos.

E. BOARD

E-1. Board Directions and Reports/Announcements/Superintendent Reports and Announcements

Trustee Jeff Harris reported that the Education Foundation 50 Men Who Can Cook event was a huge success. Reportedly, the event raised $66,000 to fund grants for innovative teaching strategies. Please mark your calendars for next year’s event which has been scheduled for 2/3/12.

Secretary Paul Dorsett reported that DEIC has met and discussed the budget.

Trustee Garland Watson reported that the IGC has met related to the Bio Medical Corridor and how it relates to technology, research and education.

Superintendent Eddie Coulson thanked Teresa Benden, Director of the Education Foundation, for a successful 50 Men event. He reported that a Community Forum related to the CSISD budget has been scheduled for 3/31/11 at the Transportation Center. He also pointed out that information related to the budget can be accessed on our website: www.csisd.org.

E-2. Consideration, discussion and possible action related to mascot selection and school color selection for College Station High School

Superintendent Eddie Coulson recognized College Station High School Principal Mike Martindale, who reported related to the mascot selection and school color selection for College Station High School. Mr. Martindale stated that to begin the process of establishing a school identity, pride, and culture for College Station High School, future CSHS students participated in the process for the selection of the mascot and school colors. Students were present at the board meeting and announced the winning mascot and school color selection. Students Haley Wagner, Kelsie Warren, and Raven Jordan announced that the school colors will be purple and black. Students Marianna Vizquerra, Michael McCord, and Isreal Martinez announced that the mascot for CS High School will be the Cougars.

F. HEARING OF CITIZENS (Non-Agenda/Agenda Items)

1. Vickie Buenger addressed the Board of Trustees related to the Brazos Valley Youth Sports Foundation.

J. BUSINESS SERVICES

J-1. Consider approval of the quarterly investment report

Deputy Superintendent for Human Resources and Business Glynn Walker reported that the Public Funds Investment Act (The Act) requires that a quarterly report of all District investments be provided to the Superintendent and Board of School Trustees. This report meets those requirements and further requirements include that the District’s investments officer to meet continuing education requirements, and the District is in compliance with this mandate.

MOTION XXXX: I move approval of the Quarterly Investment Report, as presented. The motion was made by Trustee Garland Watson and seconded by Trustee Charlotte Slack. The motion passed with seven ayes and zero nos.

J-3. Consider the purchase of audio visual equipment for Greens Prairie Elementary from MicroAge for a total cost of $345,392.95 per the Texas A&M University Master Agreement #M900327

Trustee Jeff Harris pull this agenda item from the consent agenda because of a relationship he has with MicroAge. He wanted to be able to formally abstain from the vote and has filed an affidavit with the Clerk to the Board.

Deputy Superintendent Glynn Walker reported that the district is part of the Texas A&M University Master Purchasing Agreement #M900327. This allows us to utilize this agreement for discount off list pricing based on the quantity of each purchase. The CSISD Technology and Purchasing departments have cooperatively searched for the best options for the purchase. MicroAge has a historical positive vendor relationship with the district, creating technological consistencies throughout the district. This purchase is allocated by the expenditure of 2009 bond funds as approved the Board in the Guaranteed Maximum Price for Greens Prairie Elementary school.

MOTION XXXX: I move approval of the purchase of audio visual equipment for Greens Prairie Elementary from Micro Age for a total cost of $345,392.95 per the Texas A&M University Master Agreement $M900327, as presented. The motion was made by Vice President Valerie Jochen and seconded by Secretary Paul Dorsett. The motion passed with six ayes and zero nos. Trustee Jeff Harris abstained.

J-4. Consider the purchase of computers for Greens Prairie Elementary from Micro Age for $187,912.00 per DIR contract #DIR-SDD-1364

Deputy Superintendent Glynn Walker reported that the district has historical success utilizing the Department of Information Resources (DIR), a contracting agency representing the state of Texas. As a public school, the district is eligible to purchase from DIR contracted vendors and receive statewide volume discounts. The CSISD Technology and Purchasing department have cooperatively searched for the best options for this purchase. MicroAge is an approved DIR vendor and has a historical positive vendor relationship with the district. This purchase is allocated by the expenditure of 2009 bond funds as approved by the School Board in the Guaranteed Maximum Price for Greens Prairie Elementary School.

MOTION XXXX: I move approval of the purchase of computers for Greens Prairie Elementary from Micro Age for $187, 912.00 per DIR contract #DIR-SDD-1364, as presented. The motion was made by Trustee Charlotte Slack and seconded by Secretary Paul Dorsett. The motion passed with six ayes and zero nos. Trustee Jeff Harris abstained.

K. ADMINISTRATIVE SERVICES

K-1. Receive Report related to Construction Services

Clark Ealy, Deputy Superintendent for Administrative Services, recognized Jon Hall, Director for Construction Services, who presented a board reported related to construction services. The description of the department’s mission is to oversee construction projects from start to finish. This includes the feasibility assessment, budget development, design development, bidding, coordination of building permit and certificate of occupancy process with City of College Station, full construction process, including inspections, payments, etc., assistance with purchasing of furniture, fixtures, and equipment, and warranty processing for first year.

Mr. Hall reported that since being formed in July 2007 in response to the 2007 Bond Package passing, the Construction Services Department has overseen the design, bidding, construction, and warranty of over 20 significant project. All projects have been completed on time and within budget, with savings that have been applied to additional projects.

2007 Bond Package Projects include projects at Creek View Elementary, College Hills Elementary, A&M Consolidated High School, Cypress Grove Intermediate, Maintenance Facilities, Rock Prairie Elementary, College Station Middle School, Oakwood Intermediate, and A&M Consolidated Middle School. Ongoing 2007 Bond Package projects are: additional classrooms wing, additional parking lot, new parent drop-off driveway and new fire sprinkler system at Cypress Grove Intermediate, additional classrooms wing and additional bus canopy at A&M Consolidated Middle School.

2009 Bond Package Projects include the Transportation Center, Greens Prairie Elementary, College Station High School, and A&M Consolidated High School renovations. Ongoing 2009 Bond Package projects include: Greens Prairie Elementary and College Station High School. 2009 Bond Projects still in design include A&M Consolidated High School Renovations.

Mr. Hall reported that total construction savings from Pepper Lawson contracts on all projects equal $2,195,427. Total savings from soft costs – architect fees, materials testing, contingency, furniture, etc. – equal $853,579 for a total savings of $3,049,.006. Additional projects created include: Cypress Grove reroofing, Cypress Grove parent drop-off driveway and walking track, Oakwood reroofing, Oakwood security vestibule/office renovation/bus canopy, Oakwood additional classrooms wing, Oakwood additional driveway and parking, A&M Consolidated High School reroofing, Rock Prairie Elementary security vestibule/classroom renovation, A&M Consolidated Middle School additional classrooms wing, A&M Consolidated Middle School track renovation, and A&M Consolidated Middle School bus canopy.

Challenges include listening to and meeting the needs of our end users at the various campuses, continue to complete projects within schedule and budget, and continue to administer fair and competitive bidding of construction work.

Trustee Jeff Harris publicly thanked Jon Hall for his leadership and attention to detail. CSISD projects under his leadership have been “on time and within budget”.

President Randall Pitcock echoed Mr. Harris’ appreciation.

N. ADJOURNMENT

Without objection, President Pitcock adjourned the meeting at 8:08 p.m.

RANDALL PITCOCK PAUL DORSETT

PRESIDENT SECRETARY