College Station Independent School District
Workshop Meeting Minutes
July 15, 2014 at 5:00 p.m.
Administrative Conference Room
A. CALL TO ORDER
President Valerie Jochen called the meeting to order at 5:00 p.m.
All seven board members were present: President Valerie Jochen, Vice President Paul Dorsett, Secretary Jeff Harris, and Trustees Carol Barrett, Kimberly McAdams, Quinn Williams, and Michael Wesson.
C. WORKSHOP SESSION
C-1. Consideration, discussion and possible action related to the 2014-2015 Proposed Budget
Dr. Valerie Jochen, Board President recognized Superintendent Clark Ealy who reported to the Trustees on the topic of expenditure versus student enrollment as it pertains to the proposed budget for 2014-2015. Dr. Ealy stated that there is a 3.5% enrollment increase and a 5.0% property value increase. Dr. Ealy presented information on budget, growth and expenditures. He related that there would be some new positions: band director at the middle school and two custodial positions. Discussion among board members related to the deficit budget presented. Trustees Jeff Harris, Carol Barrett and Paul Dorsett related that they thought that the administration was doing a good job of reducing the deficit. Trustee Kimberly McAdams stated that she would like to see more of a reduction in the deficit. Discussion occurred.
C-2. Consideration, discussion and possible action related to Board Team of Eight Training
President Jochen led discussion related to the recent Team of Eight Training – that being the Team of Eight consisting of the Trustees and the Superintendent. Dr. Jochen presented information related to a board self-evaluation survey and asked if the Trustees wanted to participate in this by completing the survey. Discussion occurred and the Board decided that since they had completed the TASB Good Government Survey, that was sufficient.
C-3. Consideration, discussion and possible action related to updated Policy EIC (local) and EIF (local)
President Jochen recognized Superintendent Clark Ealy and Deputy Superintendent Greg McIntyre who addressed the Board of Trustees with concerns regarding the Tier graduation plans. CSISD Administration would like to see Tier One and Tier Two plans, doing away with the Tier Three plan. Mr. McIntyre plans to continue the discussion of this issue at the August workshop and would then ask the Board to take action on the policies governing this issue at the board meeting in August, 2014. Trustee Kimberly McAdams asked for a breakdown of the number of students taking Honors versus the number of student taking AP courses and their total credits. Discussion occurred.
C-4. Consideration, discussion and possible action related to Early Head Start Childcare Partnership Grant opportunity
President Jochen recognized Superintendent Ealy who welcomed Director of Early Head Start, Head Start and Pre-K Sharon Jackson. Director Jackson presented information to the Trustees related to an Early Head Start Childcare Partnership Grant opportunity.
MOTION 4500: I move approval of participating in the Early Head Start Childcare Partnership Grant opportunity as presented. The motion was made by Trustee Quinn Williams and seconded by Secretary Jeff Harris. The motion carried with seven ayes and zero nos.
C-5. Consideration, discussion and possible action related to setting public hearing dates for rezoning
President Jochen recognized Superintendent Ealy who led a brief discussion related to setting public hearing dates for the community to give feedback to the board and administration related to rezoning. Several dates were discussed. Director of Communications Chuck Glenewinkel reminded everyone that Campus Orientations are scheduled during the dates and times being discussed. Consensus appeared to be that arrangements would be made to schedule public hearings on 9/4/14 at 5:45 p.m. and 9/8/14 at 7:00 p.m. and 9/10/14 at noon prior to the Board Executive Committee Meeting. The dates will be finalized at the August 19th board meetings.
C-6. Consideration, discussion and possible action related to scheduling management oversight workshops
President Jochen recognized Superintendent Ealy who discussed that, as part of the Team of Eight training, Management Oversight Workshops would be scheduled. The next workshop related to this will be specifically on Maintenance and Operations and is tentatively scheduled for October 6, 2014 from 4-6:00 p.m. Meeting place to be determined later.
C-7. Consideration, discussion and possible action related to the TASA/TASB Conference, September 26-28, 2014
Superintendent Ealy reminded the board of the TASA/TASB conference scheduled later in September. Dr. Ealy said that Assistant Beth French is making hotel reservations and will pay for those, so the board will not need a district credit card. Dr. Ealy asked Trustees to confirm their planned dates of attendance at the conference so that Beth can firm up the reservations. The conference is scheduled for September 26-28, 2014 in Dallas, Texas and reservations will be at the Hyatt Hotel.
D. EXECUTIVE SESSION
D-1. The Board will meet in executive session to discuss and consider the Superintendent Evaluation. The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.
The Board moved into Executive Session at 6:35 p.m. to discuss the Superintendent evaluation instrument.
Without objection President Jochen adjourned the meeting at 6:55 p.m.
Board President Board Secretary