September 20, 2011 at 5:00 p.m.

Administration Conference Room



President Valerie Jochen called the meeting to order at 5:00 p.m. and declared a quorum was present with seven members present.    



In attendance were President Valerie Jochen, Vice President Paul Dorsett, Secretary Jeff Harris, Trustees Randall Pitcock, Carol Barrett, Kimberly McAdams and Garland Watson.  Trustee Carol Barrett left the room at 6:03 p.m. and returned at 6:06 p.m.  Trustee Garland Watson left the room at 6:36 p.m. and returned at 6:39 p.m.  Trustee Randall Pitcock left the room at 6:25 p.m. and returned at 6:28 p.m.  



C-1.  Consideration, discussion and possible action related to board communications with campuses

Superintendent Eddie Coulson recognized Director for Communication Chuck Glenewinkel.  The next school site to be visited is Southwood Valley Elementary on October 10, 2011 at 3:45 p.m.  Trustee Kimberly McAdams will represent the Board.


C-2.  Consideration, discussion and possible action related to End of Course policies and procedures – EIA Local, EIC Local and a Resolution pertaining to EIE Local

Superintendent Eddie Coulson recognized Deputy Superintendent for Curriculum & Instruction Greg McIntyre who reported the latest information related to the End of Course policies and procedures.


C-3.  Consideration, discussion and possible action related to the TASA/TASB Conference

Brief discussion regarding the TASA/TASB conference occurred.  The conference is scheduled for 9/30/11 through 10/2/11 in Austin.


C-4.  Consideration, discussion and possible action related to Senate Bill 100 related to the pending change in school board election dates

Superintendent Coulson reported to the Trustees related to Senate Bill 100.  To comply with the federal Military and OverseasVoter Empowerment Act (MOVE), the Texas Legislature enacted SB 100.  For CSISD, implications of SB 100 will impact the scheduled May 2012 elections.


Under SB 100, Primary run-off elections will be held May 22, 2012, with normal municipal elections scheduled for the second Saturday in May.  The overlap in election cycles is the cause for school districts to alter their current election dates.


CSISD has two options for Board of Trustee elections – every year in November, or every other year in May.  Moving the elections to every November would allow the board to keep three-year terms, while moving the elections to every other November would increase the terms to four years.


MOTION 4376:  I make a motion to approve moving elections to the uniform election date in November.  The motion was made by Trustee Garland Watson and seconded by Vice President Paul Dorsett.  Discussion occurred.  The motion and second was withdrawn.


C-5.  Consideration, discussion and possible action related to CSISD Board Operating Procedures

The CSISD Board Operating Procedures were reviewed.


C-6.  Consideration, discussion and possible action regarding the naming of CSISD Texas Association of School Board Delegate and Alternate

President Jochen led discussion related to naming the CSISD TASB Delegate and Alternate.  Carol Barrett will serve as the district’s delegate and Kimberly McAdams will serve as the Alternate.


C-7.  Consideration, discussion and possible action related to appointing two members to the Brazos County Appraisal District Board of Directors

Superintendent Coulson reported that College Station ISD as two members on the Brazos County Appraisal District Board of Directors that represent CSISD interests.  The local property tax system follows the principle of checks and balances. An appraisal district board of directors hires the chief appraiser, sets the budget and appoints the appraisal review board members. The directors have no authority to set values or appraisal methods. The chief appraiser carries out the appraisal district's legal duties, hires the staff, makes the appraisals and operates the appraisal office.  The board meets the third Monday of the month on a monthly basis from 8:30 a.m. – 10:30 a.m.  The next term begins January 1, 2012 and runs through December 31, 2013.  Discussion occurred regarding the need for possible replacements. 


C-8.  Consideration, discussion and possible action related to policy BAA (Local) regarding Management Oversight Workshops and the district’s current practice of providing short reports to the board during regular meetings

Superintendent Coulson questioned Trustees as to whether or not they wanted to schedule a Management Oversight Workshop.  A workshop related to Transportation Services was scheduled for Tuesday, November 1sat from 4-6 p.m. at the Transportation Center.


C-9.  Consideration, discussion and possible action regarding additional communication related to the existing High School Transfer guidelines

Discussion occurred.



Without objection, President Jochen adjourned the workshop at 6:51 p.m.




VALERIE JOCHEN                                                 JEFF HARRIS


PRESIDENT                                                             SECRETARY