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College Station Independent School District

 
 
csisd_seal-gold

 

MEMORANDUM                    

 

TO:                  Board of Trustees                  

FROM:            Valerie Jochen, Board President

DATE:             September 14, 2016

SUBJECT:       Board of Trustees Meeting

 

There will be a regular meeting of the Board of Trustees of the College Station Independent School District on Tuesday, September 20, 2016 at 7:00 p.m. in the CSISD Board Room, CSISD Central Administration, 1812 Welsh, College Station, Texas.  The following items are on the agenda:

 

ITEM NOS.

CONSENT

ITEMS

DESCRIPTIONS

 

A.

 

CALL TO ORDER /WELCOME

 

 

 

B.

 

DECLARATION OF QUORUM/WELCOME

 

 

 

C.

 

RECOGNITIONS

C-1.

 

Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence

     a. Clay Burley - College View High School

     b. Jordan Carranza - College View High School

c. Analy Galindo - College View High School

d. Gustavo Tovar - College View High School

 

C-2.

 

Staff

Texas Association of School Business Officials (TASBO)

Certified Texas School Business Specialist

●       Dianna Kelly

 

Texas Association for Pupil Transportation (TAPT)

Certified Pupil Transportation Master Official

●       Caleb Williams

 

C-3.

 

Recognize artwork provided by A&M Consolidated Middle School, College Station Middle School and College View High School

 

 

 

D.

 

CONSENT AGENDA

 

 

 

E.

 

BOARD

E-1.

 

Board Directions and Reports/Announcements/ Superintendent Reports and Announcements

 

Board

●       CSISD Education Foundation

●       District Educational Improvement Council

●       Audit

●       Head Start Policy Council

●       Intergovernmental Relations Liaison

●       Personnel Advisory Council Liaison

●       School Health Education Council

●       Upcoming Events

 

Superintendent

●       Leadership CSISD

●       Upcoming events

 

E-2.

 

Consideration, discussion and possible action related to an order to cancel the November 8, 2016 Board of Trustees Election

●       Horn Memo

●       Certificate of Unopposed Candidates

●       Order of Cancellation

 

 

 

F.

 

HEARING OF CITIZENS (Non-Agenda/Agenda Items)

 

 

 

G.

√

MINUTES

●       August 16, 2016 Workshop Minutes

●       August 16, 2016 Public Hearing Minutes

●       August 16, 2016 Regular Board Meeting Minutes

●       August 31, 2016 Special Workshop Minutes

 

 

 

H.

 

CURRICULUM AND INSTRUCTION

H-1.

√

Consideration, discussion and possible action to repeal all previously adopted policies and adopt (LOCAL) policies as prepared by TASB Policy Service

·       McIntyre Memo

●       CSISD (LOCAL) Board Policy List

 

H-2.

√

Consideration, discussion and possible action related to TASB Update 106:  Policy EHBAF (Legal) and EHBAF (Local)

●       McIntyre Memo

●       Board Policy EHBAF(LEGAL)

●       Board Policy EHBAF(LOCAL)

 

H-3.

√

Consideration, discussion and possible action related to Board Policy DNA (Local)

●       McIntyre Memo

●       Board Policy DNA(Local)

 

H-4.

√

Consideration, discussion and possible action related to Board Policy DNB (Local)

●       McIntyre Memo

●       Board Policy DNB(Local)

 

H-5.

√

Consideration, discussion and possible action related to Board Policy FFAC (Local)

●       McIntyre Memo

●       Board Policy FFAC(Local)

 

H-6.

√

Consideration, discussion and possible action related to Board Policy GKD (Local)

●       McIntyre Memo

·       Board Policy GKD(Local)

 

H-7.

√

Consider approval of 2016-17 Campus Improvement Plans

●       McIntyre Memo

●       A&M Consolidated High School

●       College Station High School

●       College View High School

●       A&M Consolidated Middle School

●       College Station Middle School

●       Cypress Grove Intermediate

●       Oakwood Intermediate

●       College Hills Elementary

●       Creek View Elementary

●       Forest Ridge Elementary

●       Greens Prairie Elementary

●       Pebble Creek Elementary

●       Rock Prairie Elementary

●       South Knoll Elementary

●       Southwood Valley Elementary

●       Spring Creek Elementary

 

 

 

I.

 

PERSONNEL

I -1.

√

Consider approval of a class size waiver for College Hills Elementary School.

●       Martindale Memo

 

 

 

J.

 

BUSINESS

J-1.

 

Consider an order authorizing the issuance of unlimited tax refunding bonds; appointing a pricing officer and delegating to the pricing officer the authority to approve the sale of the bonds; establishing certain parameters for the approval of such matters; approving an escrow agreement, and paying agent/registrar agreement; levying an annual ad valorem tax for the payment of the bonds; and enacting other provisions relating to the subject.

●       Martindale Memo

●       Refunding Order

 

J-2.

 

Receive the Quarterly Investment Report for the period ending August 31, 2016.

●       Martindale Memo

●       Investment Report

 

J-3.

√

Consider approval of Annual Sungard Public Sector Software Maintenance and Support agreement for the amount of $120,168.02  for the 2016-17 school year as appropriated for in the adopted 2016-17 General Fund budget.

●       Martindale Memo

●       Pantel/Janacek Memo

●       Sungard Software

 

J-4.

√

Consider approval of Purchasing Cooperative Fees Report for 2015-2016 and renewal for 2016-2017.

●       Martindale Memo

●       Pantel Memo/Purchasing Cooperative Fees and Renewals

 

J-5.

√

Consider approval of purchase of Orchestra instruments to accommodate the addition of Pecan Trail Intermediate School in the amount of $74,906.00 per BuyBoard Contract #455-14 to be purchased using 2015 Bond Funds.

●       Martindale Memo

●       Pantel/Deegear Memo

●       Orchestra Instruments Quote

 

J-6.

√

Consider approval of purchase of four rooftop HVAC units for A&M Consolidated High School in the amount of $316,415.00 per BuyBoard Contract #461-14 to be purchased using 2013 Bond Funds, Deferred Maintenance.

●       Martindale Memo

●       Hall/Pantel Memo

●       Entech HVAC Quote

 

J-7.

√

Consider approval of monthly Head Start financial statements and credit card expenditures.

●       Martindale Memo

●       Financial Statements

 

J-8.

      √

Consider approval of monthly budget amendments.

●       Martindale Memo

●       Budget Amendments

 

J-9.

      √

Consider approval of financial reports.

●       Martindale Memo

●       Financial Reports

 

 

 

K.

 

FACILITIES

K-1.

 

Consideration, discussion and possible action related to the Boundary Adjustment Committee’s recommendations: (1) intermediate and middle school attendance zones, (2) high school attendance zones, and (3) grandfathering/transition procedures for the upcoming intermediate, middle and high school boundary adjustments.

●       Martindale Memo

●       Proposed 5th - 8th Grade Attendance Boundaries

●       Proposed 9th - 12th Grade Attendance Boundaries

 

K-2.

 

Consideration and possible action on the approval of an Interlocal Agreement with the City of College Station, Texas concerning infrastructure related to Pecan Trail Intermediate School.

●       Hall Memo

●       Resolution

 

K-3.

 

Consider approval of the Guaranteed Maximum Price (GMP), the total project budget, authorization for the Superintendent or his designee to execute necessary documents associated therewith, and the authorization to proceed with the work associated with the construction of the New Server Room project.

●       Hall Memo

●       Pepper Lawson GMP

 

 

 

L.

 

EXECUTIVE SESSION

 

 

 

M.

 

OPEN SESSION

 

 

 

N.

 

ADJOURNMENT

 

 

 

 

                                                                        Valerie Jochen                                   

                                                                        BOARD PRESIDENT

 

The Board of Trustees reserves the right to go into executive session in accordance with Section 551.071 through 551.084 of the Texas Government Code to discuss any item(s) it is authorized to discuss in executive session in accordance with the Texas Open Meetings Act.  Any necessary Board action related to such item(s) will be taken in open session following executive session.

 

VJ/ch

Summary Notes have been placed beneath each Consent Agenda item for clarification purposes.  Individual Board Members review each Agenda Item at least 72 hours prior to the actual Board Meeting.