MEMORANDUM

MEMORANDUM

TO: Board of Trustees

FROM: Valerie Jochen, Board President

DATE: May 14, 2014

SUBJECT: Board of Trustees Meeting

There will be a regular meeting of the Board of Trustees of the College Station Independent School District on Tuesday, May 20, 2014 at 7:00 p.m. at Grace Bible Church/Southwood Campus (across the street from AMC High School), 1901 Harvey Mitchell Parkway South, College Station, Texas. The following items are on the agenda:

ITEM NOS.

CONSENT

ITEMS

DESCRIPTIONS

CALL TO ORDER /WELCOME

DECLARATION OF QUORUM/WELCOME

RECOGNITIONS

C-1.

Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence

a. AMC High School

b. CS High School

C-2.

Staff

a. Auxiliary Employee of the Year Nominees

1. Sid Burns, Building Maintenance - Operations, nominated by AMC High School

2. Jesus Barrios, Custodial Services-Operations, nominated by College Station Middle School

3. Elsa Deluna, Custodial Services-Operations, nominated by Oakwood Intermediate School

4. Pete Hernandez - Custodial Services-Operations, nominated by Cypress Grove Intermediate School

5. Elizabeth Fonseca - Child Nutrition Services, nominated by Pebble Creek Elementary School

6. Robert Taylor - District wide Warehouse, nominated by the Purchasing Department

b. Paraprofessional Employee of the Year Nominees

1. Mary Neal, nominated by AMC High School

2. Beth Hoover, nominated by AMC High School

3. Kristen Taylor, nominated by Timber Academy

4. Victoria Hester, nominated by CS High School

5. Joanna Todaro, nominated by AMC Middle School

6. Mollie Binion, nominated by CS MIddle School

7. Linda Clark, nominated by Oakwood Intermediate School

8. Rene Clouston, nominated by Cypress Grove Intermediate School

9. Cheryl Wendler, nominated by South Knoll Elementary School

10. Matt Fleener, nominated by College Hills Elementary School

11. Nancy Linger, nominated by Southwood Valley Elementary School

12. Jenny Martinez, Rock Prairie Elementary School

13. Harmonie Thomas, nominated by Pebble Creek Elementary School

14. Sandy Smith, nominated by Forest Ridge Elementary School

15. Ross Satterwhite, nominated by Creek View Elementary School

16. Deanne Huebner, nominated by Greens Prairie Elementary School

C-3.

Teachers

a. Elementary Teacher of the Year

1. Karen Romero, College HIlls Elementary

2. Greta Gammill, South Knoll Elementary

3. Janda Moore, Southwood Valley Elementary

4. Kelly McGrath, Rock Prairie Elementary

5. Stephanie Rhodes, Pebble Creek Elementary

6. Jeanette Mitchell, Forest Ridge Elementary

7. Jeannie Carter, Creek View Elementary

8. David Cain, Greens Prairie Elementary

9. David Childers, Cypress Grove Intermediate

b. Secondary Teacher of the Year

1. Matt Young, AMC High School

2. Stefano Salermo, AMC High School

3. Ann Rife, Timber Academy

4. Peggy Cryan, CS High School

5. Britina Robinson-Pesak,CS High School

6. Meredith McGrath, AMC Middle School

7. Beth Bland, CS Middle School

8. Sandra Ashcraft, Oakwood Intermediate

C-4.

Retirees

1. Cindy Balmain, Oakwood Intermediate School

2. Karen Brown, AMC High School

3. David Cain, Greens Prairie Elementary School

4. Eddie Coulson, Superintendent

5. Sheryl Dettling, College Hills Elementary School

6. Linda Downey, Pebble Creek Elementary School

7. Jayanthi Gaspar, Pebble Creek Elementary School

8. Tami Laza, Creek View Elementary School

9. Sandra Lewellen, Cypress Grove Intermediate School

10. Sara McKnight, South Knoll Elementary School

11. Ann McMullin, Greens Prairie Elementary School

12. Carolyn Morley, AMC High School

13. Jane Rankin, College Hills Elementary School

14. Ruth Roth, South Knoll Elementary School

15. Joy Sechelski, AMC Middle School

16. Andrea Siebert, College Hills Elementary School

17. Cathy Stearns, Creek View Elementary School

18. Phyllis Mackenzie, Pebble Creek Elementary School

19. Evelyn Wells, College Hills Elementary School

20. Juan Delagado, Custodial Services

21. Jose Rivera, Custodial Services

************BREAK FOR PHOTOS AND CAKE************

BOARD

D-1.

Consideration, discussion and possible action related to updating the Affiliation Agreement between the College Station Independent School District and the CSISD Education Foundation

· Affiliation Agreement

D-2.

Board Directions and Reports/Announcements/ Superintendent Reports and Announcements

Board

· CSISD Education Foundation

· District Educational Improvement Council

· Audit

· Head Start Policy Council

· Intergovernmental Relations Liaison

· Personnel Advisory Council Liaison

· School Health Education Council

· Upcoming Events

Superintendent

· AMC High School Graduation

· Timber Academy Graduation

· College Hills Elementary – Josh Hatfield

· Rock Prairie Elementary – Robyn Jones

· Creek View Elementary – Jeff Durand

· Spring Creek Elementary – Stormy Hickman

HEARING OF CITIZENS (Non-Agenda/Agenda Items)

CONSENT AGENDA

APPROVAL OF MINUTES

· April 15, 2014 Workshop minutes

· April 15, 2014 Regular Board Meeting minutes

CURRICULUM AND INSTRUCTION

H-1.

Consideration, discussion and possible action related to Policy Update 99

ATTN ( NOTE)	DAC (LOCAL)DELETE
A18 (INTRO) Replace	DBD (LEGAL) Replace
AG (LEGAL) ADD	DEAA(LEGAL)Replace
AIA (LEGAL) Replace	DK (LEGAL) Replace
AIC (LEGAL) Replace	DPB (LEGAL) Replace
BBFB(LEGAL) Replace	EHAC(LEGAL)Replace
BDD (LOCAL) Replace	EHBK(LEGAL)Replace
BJCB (LEGAL) ADD	EHDC(LEGAL)Replace
BP (LOCAL) Replace	EHDC(LOCAL)Replace
CCE (LEGAL) ADD	EIF (LEGAL)Replace
CCG (LEGAL) Replace	EKB(LEGAL)Replace
CFB (LEGAL) ADD	FBA (LEGAL)Replace
CFEA (LOCAL) DELETE	FFF (LOCAL) DELETE
CG (LEGAL) ADD	FFH (LOCAL) Replace
CK (LOCAL) Replace	GBA (LEGAL) Replace
COB (LEGAL) Replace	CKA (LEGAL) Replace
CRF (LEGAL) Replace	GNC (LEGAL) Replace
CRG (LEGAL) Replace

· McIntyre Memo

H-2.

Consideration, discussion and possible action related to FMG Local

· McIntyre Memo

· Policy FMG Local

H-3.

Consideration, discussion and possible action related to Region VI Shared Services Agreements

· McIntyre Memo

PERSONNEL

BUSINESS

J-1.

Consider approval of purchase of CATE Computers from Avinext for the amount of $114,500 from 2013 Bond Funds.

· Walker Memo

· Pantel/Hutchison Memo

· Quotation

J-2.

Consider approval of purchase of Paging Intercom, Bell and Clock Systems from Firetron, Inc. in the amount of $1,385,772.61 from 2013 bond funds

· Walker Memo

· Pantel/Hutchison Memo

· Evaluation Summary

J-3.

Consider approval of Request for Qualifications for Construction Materials Testing Services, authorizing the Superintendent or his designee to negotiate and execute a contract with Gessner Engineering, Terracon Consultants and CME Testing and Engineering to provide materials testing services for specific construction projects in the 2013 bond program.

· Walker Memo

· Pantel/Hall Memo

· Evaluation Matrix

J-4.

Consider approval of Request for Qualifications for Testing and Air Balance Services, authorizing the Superintendent or his designee to negotiate and execute a contract with Engineering Air Balance Co., Speciality Engineering Inc. and Campos Engineering to provide testing and air balance engineering services for specific construction projects in the 2013 bond program.

· Walker Memo

· Pantel/Hall Memo

· Evaluation Matrix

J-5.

Consider approval of purchase of IPad mini tablets from Apple Inc. for the amount of $354,330.00 from 2013 Bond Funds.

· Walker Memo

· Pantel/Hutchison Memo

J-6.

Consider approval of quote for new serving line counters and equipment at the AMCHS Cafeteria from Pasco Brokerage, Inc. for $292,725.00 paid from CSISD Child Nutrition operating funds.

· Walker Memo

· Pantel/Dahm Memo

· Quote

J-7.

Consider of approval of RFP# 14-009 for purchase of Athletic Supplies, Equipment, and apparel. to fifty-eight (58) vendors

· Walker Memo

· Pantel/Betts Memo

· Quote

J-8.

Consider approval of RFP #14-001 for purchase Athletic Trainer Supplies to seven (7) vendors effective June 1, 2014 through May 31, 2015 renewable for one (1) additional year.

· Walker Memo

· Pantel/Betts Memo

· Quote

J-9.

Consider approval of purchase of K-5 Math and Science Instructional Materials from Houghton Mifflin Harcourt for $333,989.78 from Instructional Materials Allotment funds.

· Walker Memo

· Pantel/Kovacs Memo

· Harcourt Info

J-10.

Consider approval of monthly Head Start financial statements

and credit card expenditures

· Walker Memo

· HS Financials

J-11.

Consider approval of Monthly Budget Amendments

· Walker Memo

· Amendments

J-12.

Consider approval of Monthly Financials

· Walker Memo

· Financials

ADMINISTRATIVE SERVICES

K-1.

Consideration, discussion and possible action regarding paid meal prices for the 2014-15 school year.

· Ealy Memo

· Dahm Memo

EXECUTIVE SESSION

L-1.

The Board will meet in executive session to discuss the Safety Audit. The executive session deliberations will be held pursuant to the "Deliberation Regarding Security Devices or Security Audits; Closed Meeting" exception to the Texas Open Meetings Act as set forth in Section 551.076 of the Texas Government Code.

L-2.

The Board will meet in Executive Session to discuss Personnel Matters: Closed Meeting. (a) This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. Added by Acts 1993, 73^rd Leg., ch. 268, 1, eff. Sept. 1, 1993.

OPEN SESSION – RECONVENE FROM CLOSED SESSION FOR ACTION RELATIVE TO ITEMS CONSIDERED DURING CLOSED SESSION

ADJOURNMENT

Valerie Jochen

BOARD PRESIDENT

The Board of Trustees reserves the right to go into executive session in accordance with Section 551.071 through 551.084 of the Texas Government Code to discuss any item(s) it is authorized to discuss in executive session in accordance with the Texas Open Meetings Act. Any necessary Board action related to such item(s) will be taken in open session following executive session.

VJ/bf

Summary Notes have been placed beneath each Consent Agenda item for clarification purposes. Individual Board Members review each Agenda Item at least 72 hours prior to the actual Board Meeting.