College Station Independent School District

Regular School Board Meeting Minutes

August 19, 2014 at 7:00 p.m.

CSISD Board Room

 

 

ITEM NOS.

CONSENT

ITEMS

DESCRIPTIONS

 

A.

 

CALL TO ORDER /WELCOME

President Valerie Jochen called the meeting to order at 7:00 pm.

 

 

 

B.

 

DECLARATION OF QUORUM/WELCOME

All seven Board Members were present: President Valerie Jochen, Vice President Paul Dorsett, Secretary Jeff Harris and Trustees Kimberly McAdams, Carol Barrett, Michael Wesson and Quinn Williams,

 

 

 

C.

 

RECOGNITIONS

C-1.

 

Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence

Cinco and Emma Deegear, children of Kellie Deegear, Principal at Cypress Grove Intermediate, led the audience in the pledges and a moment of silence.

C-2.

 

Employees

Texas State Comptroller’s Leadership Circle

“Platinum Award for Financial Transparency”

The College Station ISD business office was one of only eighty-nine districts in the State to receive the Platinum Award for Financial Transparency by the Texas State Comptroller’s Leadership Circle.

 

C-3.

 

Recognize artwork provided by Elementary Enrichment Students

This month’s artwork by the students of the Elementary Enrichment Summer School program was displayed on the walls of the Board Room and admired by all. 

 

 

 

D.

 

CONSENT AGENDA

Agenda Item G: Approval of Minutes: June 17, 2014 Regular Board Meeting Minutes,  June 23, 2014 Board Workshop Minutes,

July 15, 2014 Board Workshop Minutes

July 15, 2014 Regular Board Meeting Minutes;

Agenda Item H3: Consider approval of Code of Conduct for 2014-15 School Year;

Agenda Item H4: Consider approval of Board Policies EIC (Local) and EIF (Local);

Agenda Item I1: Consider approval of new administrator contracts as recommended by Superintendent of Schools:  Karen Ferguson, Director for Career and Technology Education;

Agenda Item J4: Consider approval of the 2014 tax roll for College Station ISD as submitted by the Brazos Central Appraisal District; Agenda Item J5: Consider award of Request for Bids #14-011 Plumbing Labor to Ed Phillips Plumbing and Brazos Valley Sewer and Drain Service;

Agenda Item J6: Consider award of Request for Bids #14-010 Electrician Labor to BCA Electric and Sadler Electric;

Agenda Item J7: Consider award of Request for Bids #14-013 Civil Labor to Palomares Construction;

Agenda Item J8: Consider award of Request for Bids  #14-0031 Fuel Bid to Brenco Marketing for an estimated yearly total of $568,570.00;

Agenda Item J9: Consider approval of the Resolution authorizing the Interlocal Agreement with Texas A&M University for the procurement of goods and services;

Agenda Item J10: Consider approval of the Resolution authorizing the Interlocal Agreement with Texas A&M University for the procurement of goods and services;

Agenda Item J11: Consider approval of changes to CSISD authorized representatives for First Public - Lone Star Investment Pool;

Agenda Item J12: Consider approval of monthly Head Start financial statements and credit card expenditures;

Agenda Item J13: Consider approval of monthly budget amendments;

Agenda Item J14: Consider approval of financial reports;

Agenda Item K2: Consider approval of America's Nationwide Netting, Inc. bid of $72,000 for the CSHS Baseball Backstop Improvement project to be paid from 2009 bond savings.

 

MOTION 4502: I move approval of the consent agenda as presented.  The motion was made by Trustee Michael Wesson and seconded by Secretary Jeff Harris.  The motion passed with seven ayes and zero nos.

 

 

 

E.

 

BOARD

E-1.

 

Board Directions and Reports/Announcements/ Superintendent Reports and Announcements

 

 

Board

●      CSISD Education Foundation

●      District Educational Improvement Council

●      Audit

●      Head Start Policy Council

●      Intergovernmental Relations Liaison

●      Personnel Advisory Council Liaison

●      School Health Education Council

●      Upcoming Events

 

Superintendent

●      Upcoming events - Superintendent Clark Ealy reviewed the activities that currently underway.  Classes begin August 25th.  The BB&T sponsored, and Pebble Creek Country Club hosted, the New Teacher University Luncheon.  There will be three public forums on rezoning: September 2nd, September 4th, and September 10th. 

●      Recognitions - Dr. Ealy then recognized Monica James, the new Director for Human Resources, Karen Ferguson, the new Director for Career and Technology Education, and Beth French, Executive Assistant to the Superintendent, who is retiring on August 31st, after twenty-four years in CSISD.

 

 

 

F.

 

HEARING OF CITIZENS (Non-Agenda/Agenda Items)

There were no public comments.

 

 

 

G.

√

MINUTES

●      June 17, 2014 Regular Board Meeting Minutes

●      June 23, 2014 Board Workshop Minutes

●      July 15, 2014 Board Workshop Minutes

●      July 15, 2014 Regular Board Meeting Minutes

 

 

 

H.

 

CURRICULUM AND INSTRUCTION

H-1.

 

Receive 2014 Preliminary STAAR and STAAR End of Course Results

  • Perry Memo
  • Molley Perry, Director for Special Services and Accountability, presented the 2014 Preliminary STAAR and STAAR EOC results to the Board.  She reviewed the performance results, indices and distinctions on the State accountability system as well.

H-2.

 

Receive report on 2014 CSISD Community Based Accountability System

  • Perry Memo
  • Molley Perry stated that CSISD has been working for numerous years on how to assess performance in ways other than just the test results.  She then reviewed the Community Based Accountability System results.  

H-3.

√

Consider approval of Code of Conduct for 2014-15 School Year

H-4.

√

Consider approval of Board Policies EIC (Local) and EIF (Local)

 

 

 

I.

 

PERSONNEL

I-1.

√

Consider approval of new administrator contracts as recommended by Superintendent of Schools

●      Karen Ferguson, Director for Career and Technology Education

●      Walker Memo

 

 

 

J.

 

BUSINESS

J-1.

 

Consider approval of school district budget for fiscal year beginning September 1, 2014 and ending August 31, 2015.

  • Walker Memo
  • Proposed Budget
  • Glynn Walker, Deputy Superintendent for Business and Operations, presented the proposed 2014-2015 budget to the Board.

MOTION 4503: I move approval of the 2014-2015 budget as presented in the workshop and hearing.  The motion was made by Vice-President Paul Dorsett.  The motion was seconded by Trustee Michael Wesson.  The motion passed with seven ayes and zero nos. 

J-2.

 

Consider approval of ordinance adopting tax rate for the 2014-2015 fiscal year.

  • Walker Memo
  • Ordinance
  • Glynn Walker presented the tax rate for the 2014-2015 school year to the Board.

MOTION 4504:  I move to adopt the proposed ordinance as attached in the memo.  The motion was made by Secretary Jeff Harris.  The motion was seconded by Trustee Michael Wesson.  The motion passed with seven ayes and zero nos.

J-3.

 

Consider approval of purchase of 480 Lenovo ThinkPad Netbooks from Avinext, per the existing Department of Information Resources Contract, for the amount of $263,520.00 purchased from 2013 bond program funds

  • Walker Memo
  • Pantel/Hutchison Memo
  • Quote
  • Glynn Walker presented the request to purchase 480 Lenovo ThinkPad Netbooks from Avinext in the amount of $263,520 from 2013 bond funds for use by Oakwood and Cypress Grove students. 

MOTION 4505:  I move approval of the purchase of ThinkPad Netbooks as presented.  The motion was made by Vice-President Paul Dorsett.  The motion was seconded by Trustee Kimberly McAdams.  The motion passed with six ayes and zero nos.  Secretary Jeff Harris abstained from voting. 

 

J-4.

√

 

Consider approval of the 2014 tax roll for College Station ISD as submitted by the Brazos Central Appraisal District.

J-5.

√

Consider award of Request for Bids #14-011 Plumbing Labor to Ed Phillips Plumbing and Brazos Valley Sewer and Drain Service.

J-6.

√

Consider award of Request for Bids #14-010 Electrician Labor to BCA Electric and Sadler Electric.

J-7.

√

Consider award of Request for Bids #14-013 Civil Labor to Palomares Construction.

J-8.

√

Consider award of  Request for Bids  #14-0031 Fuel Bid to Brenco Marketing for an estimated yearly total of $568,570.00.

J-9.

√

Consider approval of the Resolution authorizing the Interlocal Agreement with Texas A&M University for the procurement of goods and services.

J-10.

√

Consider approval of Resolution Amending Authorized Representatives for the TexPool Investment Services.

J-11.

√

Consider approval of changes to CSISD authorized representatives for First Public - Lone Star Investment Pool.

J-12.

√

Consider approval of monthly Head Start financial statements and credit card expenditures.

J-13.

      √

Consider approval of monthly budget amendments.

J-14.

      √

Consider approval of financial reports.

 

 

 

K.

 

FACILITIES

K-1.

 

Receive recommendation from Rezoning Committee for new elementary attendance zones to take effect for the 2015-16 school year

·       Ealy Memo

·       Superintendent Clark Ealy reviewed the 2013 bond issue as it applies to building elementary school number nine – Spring Creek Elementary.  As a result of building a new elementary school, the elementary zones need to be adjusted.  Dr. Ealy then reviewed the work of the Board and the rezoning committee prior to the recommendation of the proposed zones to take effect for the 2015-2016 school year.  The district will gather feedback on the proposed zones at the public forums. 

K-2.

√

Consider approval of America's Nationwide Netting, Inc. bid of $72,000 for the CSHS Baseball Backstop Improvement project to be paid from 2009 bond savings

 

 

 

L.

 

EXECUTIVE SESSION

L-1.

 

Consideration, discussion and possible action related to the superintendent evaluation.  The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.

The Board moved into Executive Session at 8:20 pm to discuss the Superintendent Evaluation Instrument.

 

 

 

M.

 

OPEN SESSION

President Valerie Jochen called the meeting to order at 8:40 pm. 

MOTION 4506:  I move approval of the Superintendent Evaluation Instrument as presented.  The motion was made by Vice-President Paul Dorsett.  The motion was seconded by Secretary Jeff Harris.  The motion passed with seven ayes and zero nos. 

 

 

 

N.

 

ADJOURNMENT

Without objection, President Valerie Jochen adjourned the meeting at 8:45 pm.

 

 

 

 

                                                                        Valerie Jochen                                        

                                                                        BOARD PRESIDENT

 

The Board of Trustees reserves the right to go into executive session in accordance with Section 551.071 through 551.084 of the Texas Government Code to discuss any item(s) it is authorized to discuss in executive session in accordance with the Texas Open Meetings Act.  Any necessary Board action related to such item(s) will be taken in open session following executive session.

 

VJ/ch

Summary Notes have been placed beneath each Consent Agenda item for clarification purposes.  Individual Board Members review each Agenda Item at least 72 hours prior to the actual Board Meeting.