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College Station Independent School District

MEMORANDUM

TO: Board of Trustees

FROM: Valerie Jochen, Board President

DATE: December 13, 2017

SUBJECT: Board of Trustees Meeting

There will be a regular meeting of the Board of Trustees of the College Station Independent School District on Tuesday, December 19, 2017 at 7:00 p.m. in the CSISD Board Room, CSISD Central Administration, 1812 Welsh, College Station, Texas. The following items are on the agenda:

ITEM NOS.

CONSENT ITEMS

DESCRIPTIONS

A.

CALL TO ORDER /WELCOME

B.

DECLARATION OF QUORUM/WELCOME

C

ELECTIONS

C-1.

Administer Oath of Office to Elected Board Members

● Place 6 - Michael Schaefer

● Place 7 - Geralyn Nolan

D.

RECOGNITIONS

D-1.

Pledge of Allegiance to the American Flag and the Texas Flag, and a Moment of Silence

● Abby Garrett - A&M Consolidated Middle School

● Zachary Wang - A&M Consolidated Middle School

● Hannah Haliburton - College Station Middle School

● Delayna Hold - College Station Middle School

D-2.

Trustees

● Valerie Jochen

D-3.

Recognize artwork provided by Cypress Grove Intermediate, Oakwood Intermediate, A&M Consolidated Middle School and College Station Middle School and holiday cards selected by campuses and district departments

E.

CONSENT AGENDA

F.

BOARD

F-1.

Consideration, discussion and possible action regarding the reorganization of Board officers

F-2.

Board Directions and Reports/Announcements/Superintendent Reports and Announcements

Board

● CSISD Education Foundation

● District Educational Improvement Council

● Audit

● Head Start Policy Council

● Intergovernmental Relations Liaison

● Personnel Advisory Council Liaison

● School Health Education Council

● Upcoming Events

Superintendent

● Wellborn Middle School Colors and Mascot

● Naming Elementary #10

G.

HEARING OF CITIZENS (Non-Agenda/Agenda Items)

H.

√

MINUTES

● November 14, 2017 Workshop Minutes

● November 14, 2017 Public Hearing FIRST Report Minutes

● November 14, 2017 Regular Board Meeting Minutes

● November 15, 2017 Special Board Meeting Canvass Minutes

I.

CURRICULUM AND INSTRUCTION

I-1.

√

Consideration, discussion and possible action related to TASB Update 109

● McIntyre Memo

A (LEGAL)	CLC (LEGAL)	EHAA (LEGAL)	FFEA (LEGAL)
AE (LEGAL)	CMD (LEGAL)	EHAD (LEGAL)	FFF (LEGAL)
AE (EXHIBIT)	CNA (LEGAL)	EHB (LEGAL)	FFF (LOCAL)
AF (LEGAL)	CNA (LOCAL)	EHBAB (LEGAL)	FFG (LEGAL)
AIA (LEGAL)	CNC (LEGAL)	EHBAD (LEGAL)	FFI (LEGAL)
AIB (LEGAL)	CO (LEGAL)	EHBAE (LEGAL)	FFI (LOCAL)
AIC (LEGAL)	CO (LOCAL)	EHBAF (LEGAL)	FL (LEGAL)
BAA (LEGAL)	CQA (LEGAL)	EHBAF (LOCAL)	FM (LEGAL)
BBD (LEGAL)	CRB (LEGAL)	EHBC (LEGAL)	FNCG (LEGAL)
BBE (LEGAL)	CRE (LEGAL)	EHBG (LEGAL)	FNCH (LEGAL)
BBE (LOCAL)	CV (LEGAL)	EHBK (LEGAL)	FNG (LEGAL)
BBE (EXHIBIT)	CV (EXHIBIT)	EHDD (LEGAL)	FO (LEGAL)
BBFA (LEGAL)	DBA (LEGAL)	EHDE (LEGAL)	FOB (LEGAL)
BDAE (LEGAL)	DC (LEGAL)	EIE (LEGAL)	FOC (LEGAL)
BE (LEGAL)	DEC (LEGAL)	EIF (LEGAL)	FOCA (LEGAL)
BEC (LEGAL)	DECA (LEGAL)	EJ (LEGAL)	FOD (LEGAL)
BG (LEGAL)	DECB (LEGAL)	EJ (LOCAL)	FP (LEGAL)
BJA (LEGAL)	DF (LEGAL)	EK (LEGAL)	G (LEGAL)
BJCD (LEGAL)	DF (LOCAL)	EKB (LEGAL)	GBA (LEGAL)
BR (LEGAL)	DFBA (LEGAL)	EL (LEGAL)	GBAA (LEGAL)
CCF (LEGAL)	DFE (LEGAL)	FB (LEGAL)	GBAA (LOCAL)
CDA (LEGAL)	DH (LEGAL)	FBA (LEGAL)	GKA (LEGAL)
CDA (LOCAL)	DH (LOCAL)	FD(LEGAL)	GKA (LOCAL)
CE (LEGAL)	DHB (LEGAL)	FDAA (LEGAL)	GKB (LEGAL)
CFA (LEGAL)	DI (EXHIBIT)	FDB (LEGAL)	GKC (LEGAL)
CH (LEGAL)	DMA (LEGAL)	FEA (LEGAL)	GKC (LOCAL)
CI (LEGAL)	DNA (LEGAL)	FEA (LOCAL)	GKE (LEGAL)
CJA (LEGAL)	DNB (LEGAL)	FFAA (LEGAL)	GKE (LOCAL)
CKC (LEGAL)	DP (LEGAL)	FFAA (LOCAL)	GKG (LEGAL)
CKC (LOCAL)	EB (LEGAL)	FFAB (LEGAL)	GRAA (LEGAL)
CKE (LEGAL)	EC (LEGAL)	FFAD (LEGAL)
CL (LEGAL)	EF (LEGAL)	FFB (LEGAL)
CLA (LEGAL)	EFA (LEGAL)	FFC (LEGAL)

I-2.

√

Consider approval of Birth to Five Head Start Policy Council Bylaws

● Tramel Memo

● Birth to Five Head Start Policy Council Bylaws

J.

PERSONNEL

J-1.

Consider approval of new administrator contract as recommended by the Superintendent of Schools

● Daniel Morchat, AMCMS Assistant Principal

● McIntyre Memo

K.

BUSINESS

K-1.

Consideration and action on an order authorizing the issuance of unlimited tax refunding bonds; appointing a pricing officer and delegating to the pricing officer the authority to approve the sale of the bonds; establishing certain parameters for the approval of such matters; levying an annual ad valorem tax for the payment of the bonds; and enacting other provisions relating to the subject.

● Martindale Memo

● Refunding Order

K-2.

Consideration, discussion and possible action regarding the Annual Financial and Compliance Report for the fiscal year ended August 31, 2017.

● Martindale Memo

● Audit

K-3.

Consider approval of Request for Bid (RFB) #18-004 to purchase computer workstations for Career and Technology Classrooms at A&M Consolidated High School and College Station High School from Avinext in the amount of $51,400.00 using Perkins Federal Grant Funds.

● Martindale Memo

● Pantel/Hutchison Memo

K-4.

√

Receive quarterly investment report for the three months ended November 30, 2017.

● Martindale Memo

● Quarterly Investment Report

K-5.

√

Consider approval of purchase of band instruments to accommodate the addition of Wellborn Middle School in the amount of $277,677.13 per BuyBoard Contract #539-17 using 2015 Bond Funds.

● Martindale Memo

● Pantel/Mishler Memo

K - 6.

√

Consider approval of the renewal of Microsoft Education Desktop Package with Enterprise Client Access Licenses from SHI Government Solutions per Department of Information Resources (DIR) contract #DIR-SDD-2503 in the amount of $54,450.90 using appropriated funds in the adopted 2017-18 General Fund budget.

● Martindale Memo

● Pantel/Hutchison Memo

K-7.

√

Consider approval of purchase of VMware vSphere Licensing and Maintenance from SHI Government Solutions per BuyBoard Technology Equipment, Supplies, Software and Telecommunications Products Contract #498-15 in the amount of $72,846.00 using 2015 Bond Funds.

● Martindale Memo

● Pantel/Hutchison Memo

K-8.

√

Consider award of Request for Proposal (RFP) #18-002 Medicaid Reimbursement Services to MSB Consulting Group.

● Martindale Memo

● Pantel/Parks/Perry Memo

K-9.

√

Consider approval for the purchase of furniture and equipment for renovated Technology Department offices from Educator’s Depot, Inc. per BuyBoard Contract #503-16 in the amount of $166,581.43 using 2013 Bond Funds.

● Martindale Memo

● Pantel/Hutchison Memo

K- 10.

√

Consider award of Request for Proposal (RFP) #18-003 Facility Maintenance Paving Services to Palomares Construction and Tucker Construction.

● Martindale Memo

● Pantel/Hall Memo

K - 11.

√

Consider approval of monthly Head Start financial statements and credit card expenditures.

● Martindale Memo

● Financial Statements

K - 12

√

Consider approval of monthly budget amendments.

● Martindale Memo

● Budget Amendments

K - 13.

√

Consider approval of financial reports.

● Martindale Memo

● Financial Reports

L.

FACILITIES

L-1.

Consider approval of the Guaranteed Maximum Price (GMP), the total project budget, authorization for the Superintendent or his designee to execute the necessary documents associated therewith, and the authorization to proceed with the work associated with the construction of the Central Office Modification project utilizing funds from 2013 Bond Funds.

● Hall Memo

● Pepper Lawson Memo

M.

EXECUTIVE SESSION

M-1.

The Board will meet in executive session to discuss qualifications of new executive board nominees. The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.

M-2.

The Board will meet in executive session to discuss superintendent mid-year review. The executive session deliberations will be held pursuant to the “Personnel Matters; Closed Meeting” exception to the Texas Open Meetings Act as set forth in Section 551.074 of the Texas Government Code.

N.

OPEN SESSION

O.

ADJOURNMENT

Valerie Jochen

BOARD PRESIDENT

The Board of Trustees reserves the right to go into executive session in accordance with Section 551.071 through 551.084 of the Texas Government Code to discuss any item(s) it is authorized to discuss in executive session in accordance with the Texas Open Meetings Act. Any necessary Board action related to such item(s) will be taken in open session following executive session.

VJ/ch

Summary Notes have been placed beneath each Consent Agenda item for clarification purposes. Individual Board Members review each Agenda Item at least 72 hours prior to the actual Board Meeting.